Harley-Davidson Road Glide Police Motorcycle Leasing, Maintenance, and Repair Services

The City of Richmond is soliciting bids for the lease, regular service, and repair of six 2027 or newer Harley-Davidson Police Road Glide (FLTRXP) motorcycles for the Richmond Police Department. The scope of work requires the motorcycles to be delivered fully assembled with all police features factory-installed, as aftermarket substitutes are prohibited. The contractor must provide a qualified technician for delivery demonstrations and ensure that all maintenance is performed by factory-trained technicians at a commercial service center according to the manufacturer's recommended schedule. The contract includes a requirement to provide an updated model at least every two years when available. The contract features a base term of two years, with the City holding the option to extend for up to 12 months and renew for up to three additional two-year terms. Award will be granted to the lowest responsive and responsible bidder. Pricing is structured around monthly lease payments, a one-time electronics installation fee per motorcycle, monthly preventive maintenance costs, and an hourly repair labor rate. Bids must be submitted electronically via the OpenGov portal by November 10, 2026, with a required delivery date of December 11, 2026. Compliance requirements include strict insurance minimums, including 1,000,000 dollars for General and Auto Liability and 2,000,000 dollars for Umbrella Liability. Bidders must submit several mandatory documents, including a Virginia State Corporation Commission form, a consent to electronic signatures, and a signature sheet. Additionally, the contractor must adhere to Minority Business Enterprise and Emerging Small Business participation goals, maintain a drug-free workplace, and comply with non-discrimination clauses. All payments are subject to annual appropriations by the City Council.