This Combined Synopsis/Solicitation opportunity from Department Of Veterans Affairs was posted on June 10, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Harm Reduction Vending Machine Software and Maintenance

Awarded

36C26125Q0586Federal

Submission Closed06/18/2025, 06:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

The Department of Veterans Affairs intends to establish a sole source, firm fixed-price contract with VENDNOVATION LLC for the continued provision of software and preventative maintenance services for Harm Reduction Vending Machines. This procurement is under the authority of FAR 13.106-1(b)(2), which allows for sole sourcing when only one source can meet the agency's needs. The contract, estimated to be completed by July 31, 2030, will include base plus four option years, focusing on proprietary software essential for the operation and warranty maintenance of existing vending machines owned by the VA. The NAICS code for this procurement is 541511, indicating a focus on custom computer programming services, with a small business size standard of $34 million. Since the software is proprietary and OEM maintenance is necessary to uphold warranties, only VendNovation, the original equipment manufacturer and small business OEM, can provide the required services. The VA invites other responsible sources to submit quotes and supporting documentation demonstrating their capability to perform this work, including proof of authorization from the OEM if they are not the manufacturer. Responses are due by June 18, 2025, and must be sent to Leah Smith via email. If no responses are received, the government will proceed with the sole source acquisition. This effort is critical to ensure uninterrupted service and warranty compliance for the vending machines used in VA facilities.

General Info

Department of Veterans Affairs awards sole source contract to VendNovation for software and maintenance until 2030.

Agency

Department Of Veterans Affairs → 261-NETWORK Contract Office 21 (36C261)

Contract Value

$60,900

NAICS

541511 - Custom Computer Programming Services

Place of Performance

San Francisco, CA, 94121, USA

Set-Aside

NONE

Awardee

VENDNOVATION LLC

Award Issued Date

08/01/2025, 12:00:00 AM UTC

Documents

Solicitation 36C26125Q0586 - Harm Reduction Vending Machine Software/Maintenance

rfq

High

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

PhaseAwarded

PostedJun 10

Combined Synopsis

AwardedAug 1

Contract was awarded

Submission Closed

06/18/2025, 06:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Veterans Affairs → 261-NETWORK Contract Office 21 (36C261)

Contacts1 person available

OfficeMATHER, CA, 95655, USA

Organization / AgencyDepartment Of Veterans Affairs → 261-NETWORK Contract Office 21 (36C261)

Office AddressMATHER, CA, 95655, USA

Contacts

Leah Smith

contact@example.gov

Full Description

This is a notice of intent to sole source a contract under the authority of FAR 13.106-1(b)(2), only one source being available to meet the Government's need. The contract is estimated for final completion by 07/31/2030. The North American Industrial Classification System (NAICS) code for this procurement is 541511, Custom Computer Programming Services with a small business size standard of $34 million. The FSC/PSC is 3550 - Vending and Coin Operated Machines. The Department of Veterans Affairs intends to solicit and base plus four option year contract, firm fixed price contract for Harm Reduction Vending Machine Software and Preventative Maintenance to VENDNOVATION LLC, 15335 NE 95TH ST, REDMOND, WA 98052-2517. There are no other sources that will satisfy agency requirements for the necessary items and services. Continued software and maintenance services for this requirement apply to existing machines owned by the Department of Veterans Affairs. Per the software manufacturer, this software is proprietary, and Original Equipment Manufacturer (OEM) maintenance is required to keep warranties valid on the devices. While the software is distributed by others in specific geographical areas, only VendNovation, the small business OEM for the vending machines, is able to provide the necessary continuation of software and services to meet this requirement. Any responsible source that feels it is capable in performing this requirement may submit a quote for the above listed items and describe and/or submit documentation to support your capabilities. The response will be considered by the agency. If you are not the Original Equipment Manufacturer (OEM), you must submit an authorized distributor letter signed by the OEM and/or proof from the OEM that equipment can be serviced and maintained without voiding current warranties. Responses should be submitted to Leah Smith at contact@example.gov no later than Wednesday, June 18th, at 11:00 AM Pacific Time to be considered. The Government will not pay for information submitted. Any responses received will only be considered for the purposes of determining whether to conduct a competitive procurement in lieu of sole source contract described in this notice, and such determination shall be made at the sole discretion of the Government. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the requirement. If no responses are received, the government will proceed with the Sole Source acquisition.