Headquarters Air Force Chaplain Corps Conference Space and Support Services

** Amendment 3** 11 April 2022 The purpose of this amendment is to adjust the number of participants/rooms required to a minimum of 100 participants and a maximum of 194 participants. An updated SOW has been attached. **Amendment 2** 5 April 2022 The purpose of this amendment is to extend the date offers are due from 6 April 2022 to 15 April 2022. **Amendment 1** 30 Mar 2022 The purpose of this amendment is to increase the radius of eligible vendors from two-miles from Pentagon or Crystal City to 5-miles from Pentagon or Crystal City. An updated SOW has been attached. ** COMBINED SYNOPSIS/SOLICITATION - COMBO - Diversity and Inclusion Conference - (i) This is a combined synopsis/solicitation for the acquisition of commercial items/services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this announcement. This announcement constitutes the only solicitation; a written solicitation will not be issued. The Air Force District of Washington Contracting Directorate (AFDW/PK), 1500 W. Perimeter Rd., Suite 5750, Joint Base Andrews, MD 20762, intends to procure conference room space and audio/visual support for the Diversity and inclusion conference during 9-13 May 2022 and optional conferences slated for 1-5 May 2023, 6-10 May 2024, 5-9 May 2025, and 4-8 May 2026. (ii) Solicitation Number FA701422R0013 is issued as a Request For Proposal (RFP). (iii) The solicitation document, incorporated provisions, and clauses are those in effect through Federal Acquisition Circular (FAC) 2022-04. The Government contemplates the issuance of a single Firm-Fixed Price (FFP) contract to satisfy this requirement. (iv) Contracting Officer's Business Size Selection Full and Open Competition - No set aside NAICS Code 721110 Small Business Size Standard $35 M (v) The package shall include the following FFP Contract Line Item Numbers (CLINs) to include the elements listed in the product list as follows (vi) CLIN (FFP) Description Conference Support Date UI QTY 0001 Conference Room Support 05/09/2022 - 05/13/2022 EA 1 0002 Audio Visual Support 05/09/2022 - 05/13/2022 EA 1 1001 Option 1 - Conference Room Support 05/01/2023 - 05/05/2023 EA 1 1002 Option 1 - Audio Visual Support 05/01/2023 - 05/05/2023 EA 1 2001 Option 2 - Conference Room Support 05/06/2024 - 05/10/2024 EA 1 2002 Option 2 - Audio Visual Support 05/06/2024 - 05/10/2024 EA 1 3001 Option 3 - Conference Room Support 05/05/2025 - 05/09/2025 EA 1 3002 Option 3 - Audio Visual Support 05/05/2025 - 05/09/2025 EA 1 4001 Option 4 - Conference Room Support 05/04/2026 - 05/08/2026 EA 1 4002 Option 4 - Audio Visual Support 05/04/2026 - 05/08/2026 EA 1 * The Contracting Officer Representative (COR) will initiate coordination with the contractor no later than two weeks for the base year and six months for the option years from the conference event to lock in the conference date to include reserving necessary hotel occupancy. Dates are subject to change with coordination from COR and contractor no later than the six month from the conference date. (vii) Description of item(s) to be acquired: The contractor shall provide required Conference Room and Audio/Visual support. All specifics are located in the attached Performance Work Statement (PWS) and associated attachments. All services and products provided shall adhere to the specifications described in the PWS and must meet all requirements. (viii) Period of Performance (PoP) will be denoted as a year for contractual congruency and allowance of option years, however, performance will be within the CLIN specific requested date for support of each annual conference: CLIN (FFP) Description Conference Support Date UI QTY 0001 Conference Room Support 05/09/2022 - 05/13/2022 EA 1 0002 Audio Visual Support 05/09/2022 - 05/13/2022 EA 1 1001 Option 1 - Conference Room Support 05/01/2023 - 05/05/2023 EA 1 1002 Option 1 - Audio Visual Support 05/01/2023 - 05/05/2023 EA 1 2001 Option 2 - Conference Room Support 05/06/2024 - 05/10/2024 EA 1 2002 Option 2 - Audio Visual Support 05/06/2024 - 05/10/2024 EA 1 3001 Option 3 - Conference Room Support 05/05/2025 - 05/09/2025 EA 1 3002 Option 3 - Audio Visual Support 05/05/2025 - 05/09/2025 EA 1 4001 Option 4 - Conference Room Support 05/04/2026 - 05/08/2026 EA 1 4002 Option 4 - Audio Visual Support 05/04/2026 - 05/08/2026 EA 1 * The Contracting Officer Representative (COR) will initiate coordination with the contractor no later than two weeks for the base year and six months for the option years from the conference event to lock in the conference date to include reserving necessary hotel occupancy. Dates are subject to change with coordination from COR and contractor no later than the six month from the conference date. (ix) EVALUATION FACTORS: a The provision at FAR 52.212-2 is not included in the solicitation; evaluation criteria are described below: i. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1 Technical approach adhering to this solicitation and Statement of Work. (Acceptable/Unacceptable). 2 Distance from location to nearest metro station. (The location closest to a metro station will be evaluated more favorably) 3 Price. **NOTE: Third-party companies that offer logistical support will not be considered unless part of a teaming arrangement with the Hotel. The teaming arrangement must be presented with proposal** (x) INSPECTION & ACCEPTANCE TERMS: Services/Products will be accepted at location of performance. (xi) The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. Addendum to FAR 52.212-1, Instructions to Offerors: - **NOTE: Third-party companies that offer logistical support will not be considered unless part of a teaming arrangement with the Hotel. The teaming arrangement must be presented with proposal** - The following have been tailored to this procurement and are hereby added via addenda. To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The proposal must include: - Provide Cage code when submitting offer. - Provide distance from location to and identify nearest metro station - Provide confirmation of two-mile radius of Pentagon City or Crystal City, VA - Provide how offeror can meet the characteristics in the attached Statement of Work - IMPORTANT DATES/TIMES: i Questions: 1 Offerors shall address questions, concerns, or requests for clarification in writing (via e-mail) to the points of contact listed below by no later than 1:00pm Eastern Time 23 March 2022. Telephonic inquiries will not be accepted. The Contracting Officer and Contract Specialist assume no responsibility for non-delivery due to technical difficulties. ii All offers shall be submitted via email to the Contracting Officer and the Contract Specialist via electronic mail no later than 1:00pm Eastern Time on 6 April 2022. Contracting Officer Contract Specialist 1st Lt. Richard Snyder richard.snyder.12@us.af.mil SrA Kelante Montgomery kelante.montgomery@us.af.mil - Price and any discount terms. The quoter shall provide a price quotation for all CLINS inclusive of all discounts. All quotes shall document that they are valid for a minimum of 60 days from the date of solicitation closing. - Other considerations. Please address at a minimum parking options and fees, transportation including metro, busses, Pentagon and/or DCA shuttles, and cancellation/amendment policy. - The Government intends to evaluate proposals and award without discussion, but reserves the right to conduct discussions. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. The right to make multiple or no award is reserved in the event it is advantageous to the Government to do so. (xii) AFFARS CLAUSE (a) 5352.201-9101 OMBUDSMAN (OCT 2019) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman: PAULA P. SMITH AFDW/PK 1500 W. Perimeter Rd, Suite 2750A Joint Base Andrews, MD 20762 Commercial Phone: (240)612-6207 / (240) 521-5698 Email: paula.smith.3@us.af.mil Fax: (240)612-2177 Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer. (End of clause) (xiii) OTHER CLAUSES AND PROVISIONS (a) Please see Attachment 2, Other Clauses and Provisions, for FAR and DFARS clauses incorporated into this solicitation. Notice to Offerors: The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. This solicitation incorporates one or more clauses and/or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://acquisition.gov/ Attachments: - Attachment 1- Statement of Work 1 Mar 22 - Attachment 2- Other Clauses and Provisions