Heavy Equipment Maintenance

INSTRUCTIONS TO OFFERORS (1) Action Code: Combined Synopsis and Solicitation (2) Date: October 27, 2015 (3) Year: 2015 (4) Contracting Office Zip Code: 19107-3390 (5) Classification Code: J (6) Contracting Office Address: USACE/Philadelphia District Wanamaker Building 100 Penn Square East Philadelphia, Pennsylvania (7) Subject: Maintenance, Repair, and Rebuilding of Equipment (J) U.S. Army Corps of Engineers, Philadelphia Engineering District's, Caterpillar Earth Moving Equipment, is due for required routine maintenance services on plants listed in the synopsis and solicitation. (8) Solicitation Number: W912BU-16-T-0003 (9) Close Response Date: 3 November 2015 10:00 AM EST (10) Contract Point of Contact: Robert W. Hutcheon (11) Description: a. This is a combined synopsis/solicitation for commercial items prepared in accordance with Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the synopsis portion of this combined posting. The solicitation will be a separate, accessible attachment b. The Solicitation Number for this acquisition is W912BU-16-T-0003 and a separate attachment is issued as a Request for Quotes (RFQ). c. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-84. d. This requirement is a Small Business Set Aside; the NAICS code is 811310, size standard is $7,500,000.00. e. The U.S. Army Corps of Engineers, Philadelphia District, intends to award a firm fixed price contract to perform required routine maintenance services on plants listed below. The contractor will provide all necessary labor, services, tools, equipment, and staging required to accomplish the work specified. The award will be made as a whole to one offeror. Service Contract Act Wage Determination No. WD 05-2097 (Rev.-18) is applicable to this procurement. f. The Heavy Equipment is located at four (4) different district locations: 1. Fort Mifflin Project Disposal Area; Plants #0424, 1130, 1140 6400 Hog Island Road, Philadelphia, PA. 19153 2. Kilcohook; Plants #1138, 1139 454 Fort Mott Road, Pennsville, NJ. 08070 3. Wilmington North; Plants #0425,1137 1706 E. 12th St., Wilmington, DE. 19809 4. Artificial Island; Plant #1129 Hope Creek Road, Hancocks Bridge, NJ. 08038 The contractor will coordinate with the Project Manager for access to the plants during the period of performance. The period of performance for completion of this repair is 90 days after date of contract. g. FAR Provisions and Clauses applicable to this acquisition are provided on an attached SF1449 and are incorporated in their entirety. h. All proposals shall be submitted electronically using the attached solicitation form, the SF1449, by 10:00 AM EST on November 3, 2015 to Robert. W. Hutcheon at contact@example.gov. If there are any amendments to this requirement, all amendments must be acknowledged, signed, and electronically submitted with the proposal at time proposals are due. i. For information regarding this solicitation, the USACE Point of Contact is Mr. Robert W. Hutcheon, +1 (555) 000-0000, contact@example.gov. (12) Place of Performance: Locations of equipment are as noted above will be coordinated with the Project Manager. (13) Set Aside Status: Small Business Set Aside (14) Additional Information: Questions: All questions must be sent, via email, to the Contract Specialist, Robert W. Hutcheon, no later than 2:00 PM DST on October 30th, 2015. Mr. Hayes' email address is contact@example.gov. Responses to questions will be posted on FedBizOps in the form of an amendment which will require all interested vendors to acknowledge that they have read the amendment. Each vendor package must include a signed Standard Form (SF) 30 should an amendment be posted on FedBizOps. The answers to all questions posed will be made available to all potential vendors on FedBizOps. STATEMENT OF WORK (SOW) Requesting Agency/Section: US Army Corps of Engineers, Philadelphia District Wanamaker Bldg. 100 Penn Square East Philadelphia, PA 19107-3390 Place of Actual Performance: Various SCOPE OF WORK Routine Maintenance Service on Fort Mifflin Project Office Plant #s 1137, 1138, 1139, 1140 (Cat D6T Dozers), 0424, 0425, 1129, 1130 (Excavators) U.S. Army Corps of Engineers, Philadelphia Engineering District's, Caterpillar Equipment, is due for required routine maintenance services on plants listed above. Listed below are the services currently required for each of the plants: 0001. Dozers a. Plant 1137 D6T Cat Dozer - (PM2) service battery, change primary air filter, clean secondary air filter, change engine oil, change engine oil filter, change fuel filters, clean fuel water separator, SOS sample, through machine inspection and grease machine. b. Plant 1138 D6T Cat Dozer - (PM1) service battery, change primary air filter, clean secondary air filter, change engine oil, change engine oil filter, change fuel filters, clean fuel water separator, SOS sample, through machine inspection and grease machine. c. Plant 1139 D6T Cat Dozer - (PM1) service battery, change primary air filter, clean secondary air filter, change engine oil, change engine oil filter, change fuel filters, clean fuel water separator, SOS sample, through machine inspection and grease machine. d. Plant 1140 D6T Cat Dozer - (PM2) service battery, change primary air filter, clean secondary air filter, change engine oil, change engine oil filter, change fuel filters, clean fuel water separator, SOS sample, through machine inspection and grease machine. 0002. Excavators a. Plant 0424 330D Excavator- (PM4) service battery, change primary air filter, change secondary air filter, change cabin air filters, change engine oil, change engine oil filter, change fuel filter, clean fuel water separator, change hydraulic oil, change hydraulic filters, change swing drive oil, change fumes depositor, change final drive oil, SOS sample, through machine inspection and grease machine. b. Plant 0425 325D Amphibious Excavator- (PM2) service battery, change primary air filter, clean secondary air filter, change engine oil, change engine oil filter, change fuel filter, clean fuel water separator, SOS sample, platinum machine inspection and grease machine, change hydraulic filter. c. Plant 1129 325D Amphibious Excavator- (PM1) service battery, change primary air filter, clean secondary air filter, change engine oil filter, change engine oil filter, change fuel filter, clean fuel water separator, SOS sample, platinum machine inspection and grease machine. d. Plant 1130 329F Amphibious Excavator- (PM2) service battery, change primary air filter, clean secondary air filter, change engine oil filter, change engine oil filter, change fuel filter, clean fuel water separator, SOS sample, platinum machine inspection and grease machine. These services must be accomplished by a Certified Heavy Equipment Technician, using genuine original equipment manufacturer (OEM), or equivalent, parts to complete all services. The contractor is responsible for the supply of all consumable supplies such as new oils and grease, absorbent rags and ground protective barriers, etc. The Contractor must maintain certifications during the contract period. The Contractor will be required to mobilize all repair vehicles, tools and equipment to the locations of each listed piece of equipment. The Contractor will be responsible to dispose of all used oils, lubricants, filters and old parts removed from the equipment. A historical record will be kept for all assigned vehicles and equipment. Warranty vehicles are Plant # 1130, Plant # 1139, and Plant #1140. These vehicles must be strictly adhered to spec requirements by Caterpillar to maintain the vehicle warranty. Contractor must be able to provide certifications, proof of capabilities, performance history and past performance, if requested. The heavy equipment is currently at the following locations; 5. Fort Mifflin Project Disposal Area; Plant #0424, 1130, 1140 6400 Hog Island Road, Philadelphia, PA. 19153 6. Kilcohook; Plant #1138, 1139 454 Fort Mott Road, Pennsville, NJ. 08070 7. Wilmington North; Plant #0425,1137 1706 E. 12th St., Wilmington, DE. 19809 8. Artificial Island; Plant #1129 Hope Creek Road, Hancocks Bridge, NJ. 08038 If the plants relocate The Fort Mifflin Project Office will notify contractor if there is a location change. Schedule 1: Preventative Maintenance Schedules Dozer Preventative Maintenance Schedule PM1 Hrs +1 (555) 000-0000 1750 Service Battery Change Primary Air Filter Clean Secondary Air Filter Change Engine Oil Change Engine Oil Filter Change Fuel Filters Change Fuel Water Separator Filter SOS Sample Through machine inspection Grease Machine PM2 Hrs 500 1500 Service Battery Change Primary Air Filter Clean Secondary Air Filter Change Engine Oil Change Engine Oil Filter Change Fuel Filter Change Fuel Water Separator Filter SOS Sample PM4 Hrs 2000 Through machine inspection Service Battery Grease Machine Change Primary Air Filter Change Secondary Air Filter PM3 Hrs 1000 Change Cabin Air Filters Service Battery Change Engine Oil Change Primary Air Filter Change Engine Oil Filter Change Secondary Air Filter Change Fuel Filter Change Cabin Air Filters Change Fuel Water Separator Filter Change Engine Oil Change Hydraulic Oil Change Engine Oil Filter Change Hydraulic Filters Change Fuel Filter Change Winch Oil Change Fuel Water Separator Filter Change Power Train Oil Change Hydraulic Filters Change Transmission Oil Change Winch Oil Change Transmission Filter Change Transmission Oil Replace Power Train Breathers Change Transmission Filter Change Final Drive Oil SOS Sample SOS Sample Through machine inspection Through machine inspection Grease Machine Grease Machine Track Excavator Preventative Maintenance Schedule PM1 Hrs +1 (555) 000-0000 1750 Service Battery Change Primary Air Filter Clean Secondary Air Filter Change Engine Oil Change Engine Oil Filter Change Fuel Filters Change Fuel Water Separator Filter SOS Sample Through machine inspection Grease Machine PM2 Hrs 500 1500 Service Battery Change Primary Air Filter Clean Secondary Air Filter Change Engine Oil Change Engine Oil Filter Change Fuel Filter Change Fuel Water Separator Filter Change Hydraulic Filter Through machine inspection Grease Machine SOS Sample PM4 Hrs 2000 Service Battery PM3 Hrs 1000 Change Primary Air Filter Service Battery Change Secondary Air Filter Change Primary Air Filter Change Cabin Air Filters Change Secondary Air Filter Change Engine Oil Change Cabin Air Filters Change Engine Oil Filter Change Engine Oil Change Fuel Filter Change Engine Oil Filter Change Fuel Water Separator Filter Change Fuel Filter Change Hydraulic Oil Change Fuel Water Separator Filter Change Hydraulic Filters Change Hydraulic Oil Change Swing Drive Oil Change Hydraulic Filters Change Fumes Disposal Filter Change Swing Drive Oil Change Final Drive Oil SOS Sample SOS Sample Through machine inspection Through machine inspection Grease Machine Grease Machine Amphibious Excavator Preventative Maintenance Schedule PM1 Hrs +1 (555) 000-0000 1750 Service Battery Change Primary Air Filter Clean Secondary Air Filter Change Engine Oil Change Engine Oil Filter Change Fuel Filters Change Change Fuel Water Separator Filter SOS Sample Through machine inspection Grease Machine PM2 Hrs 500 1500 Service Battery Change Primary Air Filter Clean Secondary Air Filter Change Engine Oil Change Engine Oil Filter Change Fuel Filter Change Fuel Water Separator Filter SOS Sample Through machine inspection Grease Machine PM4 Hrs 2000 Service Battery PM3 Hrs 1000 Change Primary Air Filter Service Battery Change Secondary Air Filter Change Primary Air Filter Change Cabin Air Filters Change Secondary Air Filter Change Engine Oil Change Cabin Air Filters Change Engine Oil Filter Change Engine Oil Change Fuel Filter Change Engine Oil Filter Change Fuel Water Separator Filter Change Fuel Filter Change Hydraulic Oil Change Fuel Water Separator Filter Change Hydraulic Filters Change Hydraulic Oil Change Swing Drive Oil Change Hydraulic Filters Change Fumes Disposal Filter Change Swing Drive Oil Change Final drive oil SOS Sample SOS Sample Through machine inspection Through machine inspection Grease Machine Grease Machine