HELC Scanning Services

The contract involves the procurement of document salvage, digital imaging, indexing, and retrieval services for existing HELC boxes containing student records and transcripts from closed postsecondary institutions in Washington, DC. These services are required to ensure compliance with state law mandating the preservation of student records by the Higher Education Licensing Commission, while also improving operational efficiency by enabling faster and more reliable access to critical educational documents. The work will focus on converting physical records into securely stored digital formats with accurate metadata indexing to support long-term retention and easy retrieval. This requirement has been posted as a forecast by the Office of the State Superintendent of Education in the District of Columbia, indicating interest in awarding a contract in the future to support the preservation and digitization of legacy student documentation. The project is essential to fulfilling legal obligations regarding archival integrity and is driven by the need to maintain accessible, searchable records even after institutions have ceased operations. The solicitation is not yet active, with no solicitation number or set-aside details provided, but the posting signals preparation for upcoming procurement activities under the agency’s jurisdiction.