HELICOPTER MAINTENANCE TRACKING AND FORECASTING SOFTWARE

The solicitation issued by the County of Orange Sheriff-Coroner seeks bids for the provision of Helicopter Maintenance Tracking and Forecasting Software intended to support the maintenance operations of the AS 350B2 “Ecreuil,” Airbus H125, and Bell UH-1H (Iroquois) helicopter models. The contract, identified as IFB-060-2985106, requires an Airbus-approved contractor to deliver a comprehensive software solution that includes maintenance tracking, forecasting capabilities, inventory management for parts, automated notifications of FAA Airworthiness Directives and Service Bulletins, and role-based security access. A significant requirement of the project is that the contractor supply a dedicated analyst to assist in populating the system using existing maintenance data in line with master aircraft templates. Adherence to all relevant federal, state, and local regulations, including OSHA and FAA standards, is mandatory, and the contractor must ensure compliance with applicable intellectual property rights. This firm fixed-fee contract is to be performed in Orange County, California, with delivery and acceptance occurring at designated County facilities. The solicitation process emphasizes a Lowest Price Technically Acceptable (LPTA) award methodology where bids are primarily evaluated on price, responsiveness, responsibility, and acceptance of County contract terms. Certified Orange County Local Small Business (OCLSB) and Disabled Veteran Business Enterprise (DVBE) bidders receive evaluation advantages. The contract incorporates detailed local clauses such as confidentiality obligations, compliance with laws, performance warranty, and change management procedures. Special requirements include appointment and County approval of key personnel such as a Project Manager, prohibition on employing current County employees, background checks for assigned staff, and mandatory submission of tax forms and certifications. Payment will be made via electronic funds transfer, with invoicing directed to the Sheriff-Coroner’s Accounts Payable. Performance bonds and labor/material payment bonds are required to guarantee faithful performance and payment obligations. The period of performance, contract value, and some administrative details remain to be determined at the time of solicitation.