This Combined Synopsis/Solicitation opportunity from Department Of Energy was posted on August 13, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Helium Refrigeration System

Closed

481327Federal

Submission Closed08/18/2026, 09:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 325120

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Solicitation # W51AA1-27-N-0001

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6 days ago

DEADLINE

in 9 days

AI Contract Overview

Brookhaven Science Associates, LLC, operator of Brookhaven National Laboratory, is soliciting quotes for a used, refurbished, or existing helium refrigeration system to support a cryogenic system upgrade in Building 902. The required system must provide a minimum capability of 260 LPH at 4-5 K and include a helium compressor system, a liquid helium storage dewar with at least 7000 L capacity, a refrigerator cold box with PLC/junction box panel, a supervisory PC, a co-axial transfer line spool, and necessary spare parts. The contract is a firm-fixed-price agreement with an anticipated delivery date of 18 weeks after award, though final installation by BSA is expected by week 36. Award will be based on the Lowest Price Technically Acceptable (LPTA) criteria, provided the offeror meets all technical requirements and is deemed responsive and responsible. Offerors must submit a signed pricing sheet valid for 120 days, along with descriptive materials to verify technical equivalency. Compliance with the Buy American Act is required, and non-small or foreign businesses submitting offers exceeding 900,000 dollars must provide a Small Business Subcontracting Plan or a waiver. Registration in the System for Award Management (SAM) is mandatory for domestic vendors, while foreign offerors must complete specific representations and certifications. The contractor is responsible for strict packaging and marking standards, including ASTM D 3951 and SEI Class 4C maritime requirements, and must provide a Shipment Readiness Package for review. Final acceptance is contingent upon successful Site Acceptance Testing (SAT) at the laboratory in Upton, New York.

General Info

Seeking helium refrigeration system quote for Brookhaven Lab by August 10, 2026, with Buy American Act compliance and SAM registration required.

Agency

Department Of Energy → Brookhaven National Labor -Doe Contractor

NAICS

325120 - Industrial Gas Manufacturing

Place of Performance

Upton, NY, 11973, USA

Set-Aside

NONE

Documents

AMS-Form-050 Annual Representations & Certifications

9 pages · reps-and-certs

High

Brookhaven National Laboratory Supplier Quality Assurance Requirements BNL-QA-101

sow

High

BSA Request for Quotation No. 481327 Pricing Sheet

pricing-sheet

High

Contract 481327 for Helium Refrigeration System SOW

contract-document

High

Draft Contract 481327 for Helium Refrigeration System

contract-document

High

EIC-CRG-SOW-001 Helium Refrigeration System Statement of Work

sow

High

Helium Refrigeration System Question and Answers - Notice ID 481327

q-and-a

High

RFQ 481327 Helium Refrigeration System

rfq

High

RFQ 481327 Helium Refrigeration System

rfq

High

Form W-8BEN-E Certificate of Status for Tax Withholding

tax-form

Low

IRS Form W-9 Request for Taxpayer Identification Number and Certification

tax-form

Low

Vendor ACH Authorization Form for Brookhaven National Laboratory

other

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

4 updates

PhaseClosed

PostedJul 30

Combined Synopsis

Notice updatedJul 31

Notice details unchanged. Attachments may have changed.

Notice updatedAug 6

Notice details unchanged. Attachments may have changed.

Deadline changedAug 10

Response deadline changed from Aug 10, 2026 to Aug 18, 2026.

Notice updatedAug 13

The notice description changed.

Response DeadlineAug 18

Deadline has passed

Submission Closed

08/18/2026, 09:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Energy → Brookhaven National Labor -Doe Contractor

Contacts1 person available

OfficeUpton, NY, 11973, USA

Organization / AgencyDepartment Of Energy → Brookhaven National Labor -Doe Contractor

Office AddressUpton, NY, 11973, USA

Contacts

Kevin Kirkendall

contact@example.gov

+1 (555) 000-0000

Full Description

Brookhaven Science Associates, LLC (BSA) operator of Brookhaven National Laboratory (BNL) under a Prime Contract with the U.S. Department of Energy (DOE) solicits your quote for a Helium Refrigeration System to be utilized within the United States. Requirements for this solicitation are outlined in the attached RFQ Document.

Quote package shall include the below:
Price Quote:
1. The Offeror shall complete and return the attached Enclosure C. Quotation Pricing Sheet. Pricing shall remain firm for one hundred twenty (120) days to allow time for review, selection, and Award. Prices shall be quoted in U.S. Dollars.
2. This requirement is subject to FAR Part 25, Buy American Act. Please provide the place of manufacturer on the Enclosure C. Quotation Pricing Sheet.
3. Anticpated freight terms shall be FOB Destination, Freight Prepaid (Domestic), Delivered Duty Paid (International) as detailed on Page 1 of RFQ Document.
Other Submittals:
1. SAM Unique Entity Identification (UEI) Number within attached Enclosure C. Quotation Pricing Sheet, as well as affirm Representations and Certifications and size status are accurate and up to date in SAM. * Foreign Offerors are not required to be registered in SAM; however, must fill out the attached Enclosure B. AMS-Form-050 (Annual Representations and Certifications) if they are not.
2. The attached Enclosure B. AMS Form 050 Annual Representations and Certifications is only required for Offerors that are not currently active and registered in SAM. A current copy (less than 12 months prior to the date of solicitation) of Enclosure B. AMS-Form-050 (Annual Representations and Certifications) must be on file with BSA’s Procurement and Property Management (PPM) Division before an Award can be placed.

3. Offerors that are not a small or foreign business and expect to submit an offer exceeding $900,000 must submit a Small Business Subcontracting Plan. If the Offeror certifies that there are no subcontracting opportunities associated with the work to be performed under this award, they may instead submit Enclosure G. AMS Form 001 Subcontracting Plan Waiver, in lieu of the Small Business Subcontracting Plan.

4. The successful Offeror will be required to complete new vendor forms, if applicable.

Any questions concerning this RFQ must be addressed in writing (via email) to myself.

BSA looks forward to your participation and quote.

Update: Enclosure A - 481327 Draft COntract has been amended to added Work on Site T&Cs.