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Helium Refrigeration System

Active
481327Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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Brookhaven Science Associates, LLC is seeking quotations for a Helium Refrigeration System to be used at Brookhaven National Laboratory in Upton, New York, under a contract with the U.S. Department of Energy. The solicitation, numbered 481327, is open for responses until August 10, 2026, and requires a firm price quote in U.S. dollars valid for 120 days, with all pricing submitted via the provided Enclosure C Quotation Pricing Sheet. The requirement is subject to the Buy American Act, and offerors must declare the country of manufacturer. Freight terms are FOB Destination, Freight Prepaid for domestic deliveries and Delivered Duty Paid for international shipments. All domestic offerors must have an active SAM Unique Entity ID and confirm current representations and certifications; foreign offerors are exempt from SAM registration but must submit the completed AMS-Form-050 Annual Representations and Certifications, which must be filed with BSA’s Procurement and Property Management Division prior to award. Offerors whose expected contract value exceeds $900,000 and are not classified as small or foreign businesses must submit a Small Business Subcontracting Plan or, if no subcontracting is anticipated, the Enclosure G Waiver. The successful vendor will also need to complete additional vendor onboarding documentation as required. All inquiries must be directed in writing to the designated point of contact, Kevin Kirkendall.

General Info

Seeking helium refrigeration system quote for Brookhaven Lab by August 10, 2026, with Buy American Act compliance and SAM registration required.

Agency

Department Of Energy → Brookhaven National Labor -Doe ContractorView Agency

NAICS

325120 - Industrial Gas ManufacturingView NAICS

Place of Performance

Upton, NY, 11973, USA

Set-Aside

NONE

Documents

(9)

Enclosure+E+-+W9.pdf

PDF

Attachment+B+-+BNL-QA-101.pdf

PDF

Enclosure+A+-+481327+Draft+Contract.pdf

PDF

Attachment+A+-+481327+Statement+of+Work.pdf

PDF

481327+RFQ+Letter.pdf

PDF

Enclosure+F+-+W8.pdf

PDF

Enclosure+D+-+ACH.pdf

PDF

Enclosure+C+-+AMS-Form-043+Pricing+Sheet.docx

DOCX

Enclosure+B+-+AMS-FORM-050+-+Reps+and+Certs.pdf

PDF

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Timeline

PhaseCombined Synopsis
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Organization & Contact Information

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AgencyDepartment Of Energy → Brookhaven National Labor -Doe Contractor
Contacts1 person available
OfficeUpton, NY, 11973, USA
Organization / Agency
Department Of Energy → Brookhaven National Labor -Doe Contractor
View Agency Profile
Office AddressUpton, NY, 11973, USA
Contacts
Kevin Kirkendall
contact@example.gov
+1 (555) 000-0000

Full Description

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Brookhaven Science Associates, LLC (BSA) operator of Brookhaven National Laboratory (BNL) under a Prime Contract with the U.S. Department of Energy (DOE) solicits your quote for a Helium Refrigeration System to be utilized within the United States. Requirements for this solicitation are outlined in the attached RFQ Document.


Quote package shall include the below:
Price Quote:
1. The Offeror shall complete and return the attached Enclosure C. Quotation Pricing Sheet. Pricing shall remain firm for one hundred twenty (120) days to allow time for review, selection, and Award. Prices shall be quoted in U.S. Dollars.
2. This requirement is subject to FAR Part 25, Buy American Act. Please provide the place of manufacturer on the Enclosure C. Quotation Pricing Sheet.
3. Anticpated freight terms shall be FOB Destination, Freight Prepaid (Domestic), Delivered Duty Paid (International) as detailed on Page 1 of RFQ Document.
Other Submittals:
1. SAM Unique Entity Identification (UEI) Number within attached Enclosure C. Quotation Pricing Sheet, as well as affirm Representations and Certifications and size status are accurate and up to date in SAM. * Foreign Offerors are not required to be registered in SAM; however, must fill out the attached Enclosure B. AMS-Form-050 (Annual Representations and Certifications) if they are not.
2. The attached Enclosure B. AMS Form 050 Annual Representations and Certifications is only required for Offerors that are not currently active and registered in SAM. A current copy (less than 12 months prior to the date of solicitation) of Enclosure B. AMS-Form-050 (Annual Representations and Certifications) must be on file with BSA’s Procurement and Property Management (PPM) Division before an Award can be placed.


3. Offerors that are not a small or foreign business and expect to submit an offer exceeding $900,000 must submit a Small Business Subcontracting Plan. If the Offeror certifies that there are no subcontracting opportunities associated with the work to be performed under this award, they may instead submit Enclosure G. AMS Form 001 Subcontracting Plan Waiver, in lieu of the Small Business Subcontracting Plan.


4. The successful Offeror will be required to complete new vendor forms, if applicable.


Any questions concerning this RFQ must be addressed in writing (via email) to myself.


BSA looks forward to your participation and quote.

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REQUEST FOR QUOTE (RFQ) 472524: Quality Control Testing of DUNE (Deep Underground Neutrino Experiment) Cold Electronics
Solicitation # 472524
Brookhaven Science Associates, LLC, acting as the operator of Brookhaven National Laboratory under a U.S. Department of Energy prime contract, is soliciting quotes for Quality Control Testing of Cold Electronics for the Deep Underground Neutrino Experiment under RFQ 472524. The requirement calls for approximately 2,000 personnel hours over a 12-month performance period at a DOE/NNSA facility, with work governed by BNL’s Supplier Quality Assurance Requirements and Appendix B, Version 7.0 of the QC Test Setup and Procedure. The solicitation mandates strict compliance with quality standards including ISO 9001 and NQA-1 for nuclear-grade components, requiring comprehensive documentation such as certificates of conformance, material test reports, weld inspection records, and traceability data linked to lot and heat numbers. All items must be packaged per ASTM D3955, with special ESD protections and labeling for sensitive components, and shipments must include accompanying traceability records delivered on the same day as shipment. Proposals are evaluated on a Lowest Price Technically Acceptable basis, where offerors must pass all mandatory qualifiers—including SAM.gov registration, submission of key personnel CVs, and full technical compliance—before price is considered, with award going to the lowest responsive offer. The deadline for submissions has been extended to August 4, 2026, and responses must be submitted via email with the RFQ number in the subject line, including all required enclosures such as the signed pricing sheet, W-9, vendor ACH authorization, and W-8 forms. The contract incorporates a comprehensive suite of FAR and DEAR clauses governing data rights, export controls, subcontracting, government property, and compliance with U.S. export regulations including ITAR and EAR. It requires adherence to DOE Order 551.1D for travel and security, mandates foreign travel approvals 45 days in advance, and includes clauses addressing whistleblower rights, trafficking in persons, equal opportunity, privacy training, and limitations on pass-through charges. Payment is processed electronically via EFT to apinvoices@bnl.gov using PDF invoices formatted per BNL’s invoicing guide, with no use of federal systems like WAWF. Special requirements include a prohibition on the use of specified telecommunications equipment, mandatory representation of business size and socioeconomic status, and the need for a quality assurance program and configuration control system. The procurement representative, Shaylyn Price, is the point of contact for all inquiries, and while no contracting officer’s
Testing Laboratories and Services

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4 days ago

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NAICS: 541611
Federal
Regulatory Compliance & Reporting SupportThe contract seeks a subcontractor to provide comprehensive regulatory compliance and reporting support to a prime contractor working under the Department of Energy at Brookhaven National Laboratory. Key responsibilities include managing federal compliance obligations such as executive compensation disclosures, subcontract award reporting, lobbying activity filings, and integrity reporting requirements. The subcontractor will be tasked with collecting accurate data, preparing required government forms, and actively monitoring evolving regulatory landscapes to ensure continued adherence to federal mandates. Work will be performed in accordance with NAICS code 541611, which corresponds to management consulting services, and must be completed in alignment with the specified deadline of August 6, 2026. The contract is structured as a subcontract and does not specify any set-aside provisions. While no point of contact or detailed location information is provided beyond a placeholder zip code, the performance site is tied to the Brookhaven National Laboratory facility. The subcontractor must demonstrate expertise in federal regulatory frameworks and possess the capability to deliver timely, accurate, and audit-ready documentation under strict federal oversight.
Administrative Management and General Management Consulting Services

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10 days ago

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in 6 days
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