Helium Reliquefication System

The contract pertains to the procurement of a liquid helium reliquefication system under solicitation number 475213, issued by the Department of Energy through its contractor, Brookhaven National Laboratory in Upton, New York. The solicitation was posted on May 5, 2026, with responses due by May 14, 2026, and is structured as a combined action requiring submission of a complete quotation package including enclosures such as a draft purchase order, representations and certifications, vendor authorization forms, and tax documentation. Amendment 01 updates Article VII of Enclosure A, the Draft Purchase Order/Contract, introducing revised additional terms and conditions. The contract is awarded on a Lowest Price Technically Acceptable basis, meaning the offeror submitting the lowest evaluated price while meeting all mandatory technical, quality, and compliance requirements will be selected. Offerors must demonstrate technical equivalency to specified systems, provide detailed 2D and 3D drawings, test reports, and references for three prior comparable systems, and adhere to strict quality standards including ISO 9001, ISO/IEC 17025, and NQA-1 for nuclear-related components. All calibration certificates must be NIST-traceable, and as-found data must be included when measurements are out-of-tolerance. Performance is required at Brookhaven National Laboratory in Upton, New York, with delivery terms specifying FOB for North American shipments and DAP for foreign shipments. The supplier must comply with ASTM D 3951 for packaging and marking, prohibiting vermiculite unless certified asbestos-free and requiring specific labeling for gross weight, center of gravity, and contract number on containers. All shipments over 3,000 pounds, exceeding eight feet in any dimension, or with a high center of gravity require three days’ advance notice to BNL’s warehouse operations. Inspection and acceptance occur in two phases: preliminary acceptance following successful Factory Acceptance Testing at the supplier’s facility, and final acceptance after on-site commissioning at BNL. The supplier must submit comprehensive end-item documentation packages, including inspection and test reports, material certifications, as-built configurations, and operational manuals, with all documentation requiring prior approval before shipment. Electronic invoicing is mandatory via email to apinvoices@bnl.gov, and all submissions must be received via email with a signed pricing sheet, supporting documents, and a USB drive containing digital files. Offerors must self-certify their small business status in SAM.gov,