Herbicide Services – Drainage Ditches and Sewer Outfalls

The City of Montgomery, Alabama, is soliciting proposals through RFP 2026-RFP-003 for herbicide application services focused on maintaining drainage ditches and sewer outfalls within the city limits. The contract aims to control vegetation growth to ensure uninterrupted drainage flow, minimize maintenance costs, and comply with environmental and OSHA standards. The work involves providing all necessary labor, supervision, equipment—including amphibious vehicles such as MarshMaster or equivalents—materials, transportation, and insurance. Treatments will be performed on monthly, semi-annual, and annual schedules as directed by the City, with strict adherence to application boundaries defined for surface channels and landscaped areas. Contractors must possess valid Commercial Pesticide Applicator Licenses with relevant endorsements, local business licenses, and provide evidence of equipment ownership alongside three local references. The contract term is one year with options for two additional one-year renewals and a possible six-month extension to accommodate re-solicitation. The procurement process emphasizes ethical, equitable, and competitive acquisition practices supporting local business participation and community prosperity. Proposals must be submitted electronically by January 8, 2026, through the City's eProcurement portal and evaluated based on responsiveness, responsibility, and an overall best-value determination rather than strict lowest price. The City reserves discretion in award decisions and requires contractors to comply with employment verification via E-Verify, maintain insurance coverage, and provide performance and payment bonds for large orders exceeding $100,000. A range of contract clauses govern equal opportunity employment, suspension or debarment status, and contractor personnel qualifications, while special provisions require experienced supervisory staff and adherence to ethical standards including prohibitions on gratuities. Invoicing will be processed through the City Comptroller’s office, with contractors responsible for inspection and risk of loss until acceptance at the place of destination. The solicitation mandates concise proposal submissions with technical details, licensing documentation, and certifications of compliance with local and state laws, reflecting the City’s commitment to transparency, sustainability, and effective public infrastructure management.