HHS0017279 Vehicle Batteries and Key Fobs

The Health and Human Services Commission of Texas is soliciting bids for Vehicle Batteries and Key Fobs to support operations at the Richmond State Supported Living Center, located at 2100 Preston, Richmond, TX 77469. This solicitation, numbered HHS0017279, is open to vendors who must submit proposals via email, the HHS Online Bid Room, hand delivery, or overnight mail by the deadline of May 19, 2026, at 4:30 PM CST. The contract has a fixed period of performance from September 1, 2026, through August 31, 2027, with a potential one-year extension at the agency’s discretion, and requires delivery within 14 days of order placement under FOB Destination, Freight Prepaid & Included terms. Bidders must be located within 50 miles of the delivery site and comply with Texas-specific socioeconomic preference programs, including certifications for service-disabled veteran-owned businesses, Texas-made goods, recycled materials, energy-efficient products, and products from economically distressed areas. A valid Unique Entity Identifier from SAM.gov is mandatory for submission. All proposals must be submitted as a complete package in .pdf, .docx, or .xlsx formats, with no individual file exceeding 25 MB, and must include full certifications under Exhibit A, such as disclosure of prior state employment, felony convictions, child support obligations, and adherence to Texas Public Information Act and federal foreign adversary restrictions under NDAA Sections 889 and 1260H. The contract prohibits substitutions unless previously approved, and all goods must meet exact specifications listed in the solicitation, be free from damage or rework, and be properly labeled with the agency purchase order number, description of contents, and quantity per carton. Packaging must be shrink-wrapped on pallets and designed to prevent transit damage, with no reference to MIL-STD requirements. Evaluation for award is based on a Best Value approach, weighing past performance, ability to perform, and price without assigning numerical weights, and no award will be made to the lowest bidder if another proposal provides superior overall value to the State of Texas. No formal FAR clauses are used; instead, the contract is governed by Texas’s Uniform Terms and Conditions effective November 2023, with invoicing required monthly using the contract number and alignment to Exhibit C, though no electronic invoicing platform like WAWF is mandated. The estimated contract value is $