HHS0017467 Heated Food Delivery Carts for Vernon State Hospital

The Health and Human Services Commission of Texas is seeking bids for two heated food delivery carts, specifically the JZHA-168 XL model with a 1500W removable heater and item number 820200, for use at Vernon State Hospital under solicitation HHS0017467. The carts must include mandatory upgrades: rack inserts for bulk food pan transport, caster wheels upgraded from 6 inches to 8 inches, and a full perimeter top bumper with carriage bolt reinforcement. All supplied units must be new, unaltered, and exactly as bid—no reworked products, seconds, or unauthorized substitutions are permitted. The solicitation is issued as an Invitation for Bids (IFB) under NAICS code 337127, with responses due by June 18, 2026, and the contract term running from the date of award through August 31, 2026, with a possible one-year extension for continuity. Delivery must occur between 8:00 AM and 4:00 PM on specified dates, excluding the window from 11:00 AM to noon, and vendors must coordinate delivery appointments with the designated point of contact. All packaging must be robust enough to prevent damage, with outer cartons labeled with content description, purchase order number, and quantity per carton, and pallets must be shrink-wrapped and labeled. Pricing must be firm, fixed, and all-inclusive, covering labor, materials, equipment, and related expenses, with no additional charges for travel, per diem, or incidental costs. The contract award will be based on best value to the State, with price being a significant factor among others including performance delivery capability, ability to perform, and past vendor performance; the lowest price does not guarantee selection. Vendor compliance with Texas laws is mandatory, including adherence to the Texas Prompt Payment Act, the Public Information Act (Chapter 552), the Texas Government Code’s subsection on cybersecurity training, and child support disclosure requirements for owners with 25% or more interest. Contractors must be registered in SAM.gov with a valid UEI, possess a Texas Identification Number, and must not be suspended or debarred. All personnel must comply with site rules prohibiting firearms, alcohol, smoking, and contact with residents. Invoices must be submitted monthly, include the purchase order number and detailed service description, and are subject to payment only upon agency verification of satisfactory delivery and performance.