Homeless Management Information System (HMIS) and Data Consultant

Montgomery County, Pennsylvania, is soliciting proposals under solicitation number 25-65 for a highly experienced consultant to provide comprehensive advising, training, and technical assistance for its Homeless Management Information System (HMIS) and overall data management strategy for the PA-504 Continuum of Care. The selected consultant will support the County's capacity to collect, manage, analyze, and report high-quality homelessness data in compliance with federal, state, and local regulations. The anticipated workload is up to 10 hours per week, focusing on HUD-required reporting, data quality improvement, and capacity-building efforts. The procurement process requires electronic submissions via the Montgomery County Procurement Portal by January 28, 2026. Proposals must include a cost proposal, a current W-9, and various certifications, including a Public Disclosure Statement and Representations of Offerors. Evaluation factors include price, bidder experience, past performance, and responsibility. Because the project involves federal grant funds, the contractor must adhere to a Federal Grant Addendum and OMB Uniform Administrative Requirements, alongside standard county terms. Key compliance mandates include drug-free workplace policies, nondiscrimination and sexual harassment clauses, and specific records retention periods ranging from three to seven years depending on the funding source.