Hotel and Conference Facilities Open Pool

The University of Washington Procurement Services is seeking proposals from hotels interested in joining an open, ongoing pool for lodging and event hosting services under the solicitation titled "Hotel and Conference Facilities Open Pool" (Solicitation No. 909164). This solicitation, initiated on July 3, 2025, allows for continuous submissions until July 31, 2035, and aims to establish a roster of qualified hotels located within Washington State to support the University’s accommodation and conference needs. Vendors must submit their proposals electronically through the University’s Workday Strategic Sourcing portal, with no traditional clauses, line-item pricing, or contract values detailed, reflecting an indefinite-delivery, indefinite-quantity (IDIQ)-style arrangement. The solicitation is governed under NAICS Code 721110 (Hotel Accommodations) and does not impose size or socioeconomic set-asides, certifications, or specific regulatory requirements typically found in federal contracts. It emphasizes service delivery including availability of guest rooms and event spaces with responsiveness to the University’s scheduling and logistical needs. No detailed inspection, acceptance standards, special contract requirements, or packaging provisions are specified, given the nature of the services procured. Administrative oversight and communications are centralized through a single point of contact, Ping Huang of UW Procurement, with invoicing and contract administration conducted via the electronic Workday system. Prospective hotel vendors are encouraged to review comprehensive solicitation materials and submit compliant proposals following the University’s electronic submission protocols to be considered for inclusion in this multi-year vendor pool.