Hotel Occupancy Tax Administration Services

The City of El Paso has issued a solicitation for Hotel Occupancy Tax Administration Services, with a posted date of January 14, 2025, and a response deadline of February 12, 2025. The procurement process includes a non-mandatory pre-proposal conference scheduled for January 22, 2025, via Microsoft Teams, to provide potential bidders with an overview of the project and answer questions. Bids are to be submitted by mail or hand delivery to the City’s Purchasing & Strategic Sourcing Department, with the bid opening scheduled for February 12, 2025, at 2:30 P.M., which will be broadcast live online. The evaluation of proposals is anticipated to occur in March 2025, with the contract award expected around April 2025. The contract size is estimated to range between 500,000 and 2,000,000 dollars, and the project is governed under NAICS code 721110, indicating a focus on hotel and lodging services. The solicitation process requires vendors to submit various compliance documents, including affidavits and questionnaires to ensure transparency and adherence to legal and ethical standards. These include Non-Collusion and Business Disclosure Affidavits, Conflict of Interest Questionnaires (Form CIQ), Indebtedness Affidavits, and certifications regarding non-discrimination, anti-boycotting policies, and the absence of ties to terrorist organizations or energy company boycotts. Vendors must also disclose subcontractor details, certify they are not on lists related to foreign terrorist organizations or boycotting Israel, and confirm they do not discriminate against firearm entities. The City reserves the right to adjust the Schedule of Events as necessary, with any changes communicated via amendments. The comprehensive documentation emphasizes the City’s commitment to fair competition, legal compliance, and ethical procurement practices throughout the contract process.