Household Hazardous Waste (HHW) Recycling

The City of Toledo’s Department of Public Service, Division of Urban Beautification, is soliciting vendor quotes to provide comprehensive staffing, collection, hauling, and recycling services for Household Hazardous Waste (HHW) generated during the 2026 Clean Toledo Events. The contractor must supply all necessary labor, materials, equipment, and expertise to execute proper HHW collection and disposal as defined by the contract’s specifications. Although the events are anticipated to range between one and three occurrences, final scheduling and quantities depend on funding and bid outcomes. Submissions must comply strictly with City forms and administrative requirements, including completion and attachment of various mandatory documents such as tax compliance forms, child support affidavits, insurance certificates naming the City as additional insured, bid bonds at 5% of the bid amount, and certifications related to minority business enterprise commitments, equal employment opportunity, and debarment. Upon award, contractors may need to furnish performance bonds—required for contracts exceeding $40,000—and execute a Project Labor Agreement if contract value surpasses $100,000. The solicitation emphasizes adherence to specific administrative procedures, including electronic bid submission through the City’s PlanetBids platform by February 17, 2026. Bids must remain valid for 60 days, and the contract will require prompt execution by the vendor’s CEO or president within five business days of issuance. Compliance with child support enforcement, workers' compensation laws, insurance requirements, and local regulations is mandatory. Invoicing procedures require submission to the City of Toledo Division of Accounts, referencing the City's purchase order number. While no formal federal contract clauses or FAR provisions are incorporated, the contract governs performance through Toledo-specific forms and conditions addressing bid security, insurance, labor agreements, and subcontractor disclosure. Evaluation of bids will be based on “Best Bid Criteria,” incorporating both compliance and commitment to minority business involvement, notwithstanding the absence of explicitly detailed evaluation weighting. The City reserves the right to award partially or wholly and to reject any or all bids at its discretion. No specific pricing, contract type, or firm fixed price instructions are provided, although the arrangement appears to be a service contract conducted on an as-required basis tied to event scheduling. Overall, the procurement process is structured to ensure sound administrative, financial, and legal compliance, promoting transparency, minority participation, and adherence to local regulatory standards in the execution of HHW recycling events in 2026.