This Solicitation opportunity from Massachusetts was posted on January 29, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
DOCX, High priority: read this first33 pages · contract-document
HighAI Summary for Form of Master Services Agreement for HRIS with Commonwealth Health Insurance Connector Authority: This document is the Form of Master Services Agreement (MSA) between the Commonwealth Health Insurance Connector Authority and a vendor for Human Resource Information, Learning Management, and Payroll Processing System services. It is pursuant to Statewide Contract ITS75/ITS60 and follows a Request for Quotes issued on January 27, 2026. The MSA outlines the terms, responsibilities, administrative duties, technology infrastructure, security, payment, performance standards, and other contractual provisions. The effective date is upon execution by both parties, and the document includes detailed sections on contractor obligations, Health Connector responsibilities, and agreement management.
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DOCX, High priority: read this first29 pages · contract-document
HighAI Summary for Health Connector Modified Terms and Conditions: This document titled 'Health Connector Modified Terms and Conditions' outlines the contractual terms and conditions for agreements with the Commonwealth Health Insurance Connector Authority. It includes sections on general terms such as agreement effective date, payments and compensation, contractor payment mechanisms, termination clauses, risk of loss, subcontracting, confidentiality, indemnification, intellectual property ownership, audit and inspection, amendments, insurance, contractor responsibilities, change orders, remedies for poor performance, conflicts of interest, force majeure, and certifications. The document serves as a comprehensive contract framework governing the relationship, obligations, and rights between the Health Connector and contractors. It is a critical document for understanding the contractual obligations and operational procedures under the agreement.
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DOCX, High priority: read this first4 pages · contract-document
HighAI Summary for HRIS MSA Attachment 16 SaaS Additional Terms and Conditions: This document titled 'HRIS MSA Attachment 16 SaaS Additional Terms and Conditions' outlines the additional terms and conditions related to Software as a Service (SaaS) for the Health Connector. It covers data ownership, protection, and location requirements, specifying that all Health Connector data remains its property and must be stored and accessed only within U.S. data centers. The document details notification procedures for legal requests, termination and suspension of service protocols, background check requirements for contractor personnel, and access to security logs and reports. It also mandates contract and data center audits, change control and advance notice for upgrades, and security disclosures. The document is critical for governing the SaaS relationship and ensuring compliance with data security and privacy standards.
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DOCX, High priority: read this first6 pages · rfq
HighAI Summary for HRIS RFQ Attachment 11 - Reports Requirements and Health Connector Report List: This document is an attachment to an RFQ detailing the Health Connector's reporting requirements and a comprehensive list of required reports. It outlines mandatory reporting capabilities the contractor must provide, including an online reporting portal, access for Health Connector staff, documentation support, standard and custom reports, and automated pension and CTHRU reports. The document also specifies the contractor's response outline, requiring descriptions of reporting capabilities, samples, and classifications of how requirements are met. The Health Connector Report List enumerates 30 specific reports with their business purposes and frequencies, covering employee data, payroll, benefits, compliance, and recruitment metrics. This attachment is critical for understanding the reporting scope and expectations for the RFQ response.
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DOCX, High priority: read this first2 pages · rfq-attachment
HighAI Summary for HRIS RFQ Attachment 15 Generative AI Disclosure Form: This document is Attachment 15 to an RFQ related to HRIS, specifically a Generative AI Disclosure Form. It contains a series of questions for contractors regarding the use of Generative AI in their solutions, systems, or services. The form requests detailed information on the presence, use, compliance with guidelines, data access, derivative data, testing for bias and accuracy, licensing terms, and demonstration availability of Generative AI components. The purpose is to ensure transparency and adherence to the Commonwealth's Enterprise Guidelines on Generative AI and security standards. The document is intended to be completed by contractors as part of their RFQ response.
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XLSX, High priority: read this first42 pages · rfq-attachment
HighAI Summary for HRIS RFQ Attachment 2 - Business and Systems Requirements: This document is an attachment to a Request for Quotation (RFQ) for a Human Resources Information System (HRIS). It details business and system requirements across multiple HR functional areas including Systems Features, Administration, Hiring, Performance Management, Compliance, and Payroll. The document lists specific requirements such as dashboards, employee lifecycle management, job description builder, performance metrics, compliance reporting, and payroll processing features. It also includes columns to indicate whether each requirement is provided out of the box, met through configuration, third-party tools, or customization. This attachment is critical for vendors to understand the detailed functional needs for the HRIS solution.
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DOCX, High priority: read this first14 pages · confidentiality-agreement
HighAI Summary for HRIS RFQ Attachment 3 - Data Management and Confidentiality Agreement: This Data Management and Confidentiality Agreement (DMCA) is part of the HRIS RFQ documentation. It defines key terms related to data privacy and security, including Personally Identifiable Information (PII), Security Incidents, and Breaches under applicable Massachusetts laws. The agreement outlines contractor obligations to protect PII, comply with privacy laws, and adhere to the Health Connector's policies. It emphasizes the contractor's responsibility to secure data, restrict access, and recognize the Health Connector's rights over PII. The document serves as a binding confidentiality and data management framework for services performed under the associated Master Services Agreement.
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DOCX, High priority: read this first4 pages · sow
HighAI Summary for HRIS RFQ Attachment 5 - Generative AI Standards: This document titled 'Generative AI Standards' is an attachment to an RFQ related to HRIS. It outlines the terms and conditions for the use of Generative AI (GenAI) by the contractor in fulfilling contract obligations or providing tools to the Agency. Key provisions include compliance requirements, data use and deletion policies, intellectual property rights, quality control, bias mitigation, breach consequences, licensing certifications, compliance with Commonwealth security policies, demonstration and pilot requirements, and ownership of AI-generated content. The document emphasizes the Agency's ownership of AI-generated content and the contractor's obligations to ensure lawful and ethical use of GenAI technology. It serves as a statement of work or standards to be adhered to under the contract.
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DOCX, High priority: read this first6 pages · mandatory-forms-certifications
HighAI Summary for HRIS RFQ Attachment 7 - Mandatory Forms and Certifications: This document, titled 'HRIS RFQ Attachment 7 - Mandatory Forms and Certifications,' contains a series of mandatory certifications and forms required for bidders responding to the HRIS RFQ. It includes certifications of bidder qualifications and contract readiness, key personnel availability, subcontractor responsibilities, financial condition, taxpayer identification (W-9), and debarment and suspension status. Each certification requires signatures and affirmations to ensure compliance with the RFQ terms and readiness to perform if awarded the contract. The document is essential for validating bidder eligibility and commitment as part of the procurement process.
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XLSX, High priority: read this first24 pages · cost-proposal-instructions
HighAI Summary for HRIS RFQ Attachment 8 - Cost Proposal and Instructions v2: This document is Attachment 8 of an RFQ for HRIS, providing detailed cost response instructions and a pricing workbook. It includes instructions for bidders to submit all-inclusive price responses covering Years 1 through 4, including transition, implementation, and ongoing operations costs for HR, Learning Management, and Payroll modules. The document specifies that all expenses must be included, such as labor, technology, hardware/software licensing, integration, and other related costs. It also contains a summary cost table and a Time & Materials Rate Card. The document is version 2 and outlines the required format and assumptions for the cost proposal submission.
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DOCX, High priority: read this first2 pages · rfq
HighAI Summary for HRIS RFQ Exhibit A Current Operations: This document is Exhibit A to a Request for Quotation (RFQ) detailing current operations of a Human Resource Information System (HRIS). It describes various HR functions including timekeeping, benefits administration, organizational structure, leave tracking, compensation management, learning management, employee recognition, payroll processing, employee self-service, and reporting. The document specifies the use of ADP Workforce Now for timekeeping, payroll, and reporting, and notes manual processes for other HR functions. It also references Schedule 1, which outlines the payroll process. The document provides a comprehensive overview of existing HRIS operations to inform potential vendors responding to the RFQ.
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DOCX, High priority: read this first1 page · sow
HighAI Summary for HRIS RFQ Exhibit B Technical Standards: This document, titled 'HRIS RFQ Exhibit B Technical Standards,' outlines the technical standards and requirements that the contractor must comply with throughout the term of the agreement resulting from the RFQ. It includes general security requirements aligned with Commonwealth laws and standards, accessibility compliance with Section 508 and Commonwealth policies, data ownership stipulations ensuring all data remains the property of the Health Connector, and restrictions on the use of generative artificial intelligence without prior written approval. The standards are current as of the RFQ publication date and may be updated by amendment.
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DOCX, High priority: read this first3 pages · rfq
HighAI Summary for HRIS RFQ Exhibit D Data Conversion and Migration Requirements: This document is Exhibit D of an RFQ for HRIS data conversion, migration, and system linking. It details the types and sources of data to be converted and migrated, including 19 years of personnel files, payroll and performance data for 350 employees, background checks, LMS training records, and training materials. It also lists systems for which the HRIS must provide links, such as insurance portals and state retirement boards, and systems the winning bidder will access, including unemployment insurance and tax filing systems. The document outlines specific data elements and migration requirements, emphasizing the need for format conversion and integration with multiple external systems.
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DOCX, High priority: read this first5 pages · rfq-exhibit-accessibility
HighAI Summary for HRIS RFQ Exhibit E Accessibility Requirements: This document is Exhibit E of an RFQ related to accessibility requirements for the Health Connector's HRIS project. It outlines the legal obligations under federal and state laws to ensure non-discrimination and accessibility in IT acquisitions and services. The exhibit incorporates compliance with Commonwealth Enterprise Accessibility Standards, Section 508, WCAG2 AA standards, and DOJ regulations. It details bidder responsibilities before and after contract execution, including providing VPATs, accessibility testing, collaboration with the Connector and Accessibility Advisory Committee, and ongoing accessibility compliance throughout the project. The document also defines key terms such as Accessibility Audit Testing, End User Deliverables, and Third Party Software. The exhibit is incorporated by reference into the Master Services Agreement and emphasizes cooperation with third-party accessibility testing vendors hired by the Connector.
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PDF, High priority: read this first30 pages · rfq
HighAI Summary for HRIS System Request for Quotes - Commonwealth Health Insurance Connector Authority: This document is a Request for Quotes (RFQ) issued by the Commonwealth Health Insurance Connector Authority on January 29, 2026. It solicits bids from qualified vendors to provide and implement a Human Resource Information, Learning Management, and Payroll Processing System (HRIS System) to support the entire human resources lifecycle for the Health Connector's staff, administration, and job applicants. The RFQ outlines bidder eligibility, procurement purpose, scope, and detailed instructions for submission and evaluation. The goal is to acquire a high-quality, industry-standard platform that maximizes self-service capabilities and integrates with external benefit providers, while complying with federal, state, and local payroll tax requirements.
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DOCX, Low priority2 pages · other
LowAI Summary for Attachment and Exhibit Crosswalk Between RFQ and MSA: This document provides a crosswalk table comparing attachments and exhibits between a Request for Quotation (RFQ) and a Master Services Agreement (MSA). It lists corresponding attachments and exhibits in both documents, noting which are the same, reserved, or to be submitted by the bidder. The document clarifies the relationship and order of precedence of various contractual components, including business requirements, confidentiality agreements, pricing, technical standards, and service level agreements. It serves as a reference to align and understand the contractual documents involved in the procurement process.
LowAI Summary for HRIS RFQ Attachment 12 - Electronic Payment Authorization Form via ACH: This document is the Electronic Payment Authorization Form via ACH for the Commonwealth Health Insurance Connector Authority, dated with no specific version mentioned. It collects payee and financial information including bank account details and authorizes the Authority to make direct deposits and adjustments via ACH. The form requires an original voided check or bank verification letter and includes certification by an authorized representative. It remains effective until written termination is received by the Authority.
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PDF, Low priority94 pages · employee-handbook
LowAI Summary for HRIS RFQ Attachment 14 Employee Handbook: This document is the Employee Handbook for the Health Connector, providing a comprehensive overview of key policies and human resources topics for employees. It includes sections on organizational structure, mission, workplace commitments, employee policies, attendance, leave, compensation, benefits, career development, and separation procedures. The handbook is intended as a general guide and is not a contract or guarantee of employment or benefits. It is accurate as of October 2024 but may be updated as policies change.
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DOCX, Low priority6 pages · other
LowAI Summary for HRIS RFQ Attachment 9 - Defined Terms: This document is Attachment 9 titled 'Defined Terms' from the HRIS RFQ. It provides definitions for key terms used in the Request for Quotes and related contract documents, including terms such as Affordable Care Act (ACA), Agreement, Agreement Officer, Business Day, Contractor, and others. The definitions clarify the meaning of legal, operational, and contractual terms relevant to the Human Resources, Learning Management, and Payroll System procurement for the Health Connector. The document serves as a reference to ensure consistent understanding of terminology throughout the RFQ and contract.
LowAI Summary for HRIS RFQ Business Reference Form: This document is a Business Reference Form associated with an HRIS RFQ. It requires bidders to provide detailed corporate references including client organization name, parent company or dba name, client size metrics, contact information, contract description, project and operations team sizes, members served, and annual operation costs. The form is intended to gather past performance and reference information from bidders.
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DOCX, Low priority1 page · exhibit
LowAI Summary for HRIS RFQ Exhibit F Calendar of Business Events: This document is Exhibit F from an HRIS RFQ, titled 'Calendar of Business Events.' It outlines key annual and recurring events related to employee performance reviews, benefits enrollment periods, payroll deadlines, tax filings, and training schedules. The calendar includes dates for goal setting, midterm and final performance reviews, open enrollment for various benefits, ethics and security training, payroll submission and pay dates, federal and multi-state tax filings, year-end reconciliations, W2 and 1095 reporting, deferred compensation plans, and employee engagement surveys. The events are scheduled throughout the year, with some occurring monthly, quarterly, bi-weekly, or annually.
DOCX
DOCX, Low priority3 pages · contract-document
LowAI Summary for Intellectual Property and Work Effort Agreement for Vendor’s Employees - Health Connector: This document is an Intellectual Property and Work Effort Agreement for employees, consultants, and agents assigned by a vendor to perform services for the Commonwealth Health Insurance Connector Authority (Health Connector). It outlines confidentiality obligations, assignment of inventions, representation of non-infringement, and return of materials. The agreement ensures that all developments made during the assignment are the property of the Health Connector and includes provisions on tax payments, non-conflicting agreements, and waiver of state employee benefits. The Health Connector is a third-party beneficiary with enforcement rights. The agreement is binding and survives termination of the assignment.
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AgencyMassachusetts → Commonwealth Health Insurance Connector Authority
