HVAC and small appliance (Keurig, Instahot, ice machines) maintenance and repair services.

This solicitation, identified by tracking number 80NSSC26925871Q, seeks comprehensive maintenance and repair services for HVAC systems and small appliances including Keurig, InstaHot, and ice machines at the Mary W. Jackson NASA Headquarters in Washington, D.C. The contract is a firm-fixed-price, combined solicitation with a performance period from October 1, 2026, through August 31, 2028, including a base year and one optional year. Although open to full and open competition, small businesses will receive first consideration in award decisions. All bidders must be registered in SAM.gov and must submit their CAGE/UEI code, FOB Destination terms, lead time for delivery, and a point of contact name and email with their quotation. Only authorized resellers are eligible, and the requirement is strictly brand name or equivalent. Quotes are due by 7 a.m. CT on June 24, 2026, and must be emailed to Shanna L. Patterson with the solicitation number clearly stated in the subject line. Technical acceptability is evaluated through a pass/fail gate, and awards will be made based on the lowest price technically acceptable standard. The scope includes preventive and predictive maintenance, refrigerant management, condition assessments using a 0–5 rating scale, and compliance with NASA’s Reliability Centered Building and Equipment Acceptance Guide, NASA Commissioning Guide, and ASME standards. All work must adhere to stringent safety, security, and environmental protocols, including NASA Smart badge acquisition, National Crime History Checks for personnel, compliance with OSHA regulations, and proper handling of hazardous materials and refrigerants. Contractors must maintain detailed historical records of all work performed, submit quarterly condition reports, provide an annual preventive maintenance schedule within 30 days of award, and turn over all records to the Government within five calendar days of contract completion. Major repairs exceeding $10,000 require prior COR approval, and unscheduled shutdowns lasting over 60 minutes during core hours demand COR authorization. The Government retains ownership of all data and materials delivered under the contract, and payments will not be made via credit card.