HVAC LABOR SERVICES Pre-Bid Site Visit on September 30, 2026 at 9am

Grambling State University has issued solicitation 50018-270005 for HVAC labor and repair services to be performed across all campus buildings on an as-needed and emergency basis. The contractor is responsible for providing all necessary personnel, equipment, and materials to troubleshoot, diagnose, and repair HVAC components. Key performance requirements include a response time of 24 to 48 hours for standard service calls and 60 to 90 minutes for emergency calls. Bids must be submitted via email to the Purchasing Department by October 13, 2026, at 2:00 PM CST. A pre-bid site visit is scheduled for September 30, 2026, at 9:00 AM. The university will evaluate bids based on compliance with specifications, responsibility, and the ability to provide net pricing with a minimum 30-day acceptance period. Award options include individual items, combinations, or a total package. Financial requirements include a bid bond of 5% for projects over 25,000 dollars and performance and payment bonds of 50% for projects exceeding 50,000 dollars. Contractors must provide a signed certification statement in original blue ink or via DocuSign, an IRS Form W-9, and proof of contract recording with the Lincoln Parish Clerk of Court. The contract is governed by Louisiana state law and includes various federal compliance mandates, such as the Copeland Anti-Kickback Act, the Clean Air Act, and the Clean Water Act. It also features a piggyback clause allowing other Louisiana state agencies or universities to utilize the resulting contract terms. Payment is issued net 30 days after the delivery and acceptance of services via certified check or wire transfer. Bidders are encouraged to participate in the Hudson and Veteran Initiatives for small business certification.