HVAC Maintenance and Repair Daily Support Re-Issue

Portland Public Schools is soliciting proposals under RFP No. 2026-044 for as-needed HVAC Maintenance and Repair Daily Support across all district sites in Multnomah County, Oregon. The scope of work involves troubleshooting and repairing a diverse range of steam and hydronic boiler and HVAC systems, including fans, univents, heat exchangers, and chillers. Contractors must be proficient with DDC and pneumatic controls from brands such as Delta, ALC, Honeywell, and Distech. Standard service hours are Monday through Friday from 6:00 am to 2:30 pm, with requirements for occasional after-hours and weekend emergency support. Selected contractors will use district-provided tablets to track tasks and time, and must notify the district for any replacement parts exceeding 300 dollars. The district intends to award multiple contracts based on a weighted evaluation of technical qualifications and rate proposals. Technical scoring focuses heavily on key staff experience and licensure, specifically seeking Class 3 and 5 boiler licenses, HVAC-R, LEB, and authorized Honeywell certifications. Rate proposals are evaluated based on hourly rates and material markups, with a scoring weight of 75 percent for HVAC and 25 percent for boiler services. All work is subject to BOLI prevailing wage requirements and Oregon law. Proposals must be submitted electronically via PlanetBids by October 22, 2026, and must include a mandatory proposer certification form, professional references, and a detailed rate proposal. Contractors are required to maintain insurance equal to the contract value and comply with workers compensation laws and FERPA confidentiality regulations regarding student records. Payment is issued net 30 days following invoice approval and work acceptance. The agreement is governed by the Portland Public Schools Public Contracting Rules and the Public Contracting Code, with provisions for immediate termination if required licenses are revoked or if the Board of Education declares a district-wide furlough due to insufficient funding.