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HVAC Planned Preventative Quarterly Maintenance & an Hourly Rate for Repairs

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2140682State & Local

Response Deadline11/27/2026, 12:00:00 AM EST

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

The New York State Office of Temporary and Disability Assistance (OTDA) is soliciting a two-year agreement for HVAC Planned Preventative Quarterly Maintenance and hourly repair services across three facilities located in Albany, Buffalo, and Endicott. The scope of work includes quarterly inspections of operating controls, electrical connections, and refrigerant levels, as well as annual condenser cleaning and humidifier cylinder charging. Air filters must be changed four times per year. All work must be performed during normal business hours, and the contractor is required to provide detailed reports following each inspection. OTDA intends to award each location separately to the lowest responsible bidder, and contractors are not required to bid on all three sites to be considered. Bidders must submit a bid form, COI Acord, proof of Disability and Workers' Compensation insurance, and certifications regarding the Procurement Lobbying Act and prior non-responsibility determinations by November 27, 2026. Award determination is based on the lowest price for business hours, though rates for off-hour services must be included. Payment is structured in equal quarterly installments for maintenance, while repair services are invoiced based on actual labor hours performed.

General Info

OTDA seeks HVAC maintenance and repair services for three New York facilities.

Agency

New York → NYS Office of Temporary & Disability Assistance

NAICS

238220 - Plumbing, Heating, and Air-Conditioning Contractors

Place of Performance

Albany, Buffalo, and Endicott - See RFQ documents for specific addresses., NY, USA

Set-Aside

NONE

Documents

42 pages · contract-document

High

wage-determination

High

rfq

High

presolicitation

High

rfq

High

7 pages · specifications

High

7 pages · rfq

High

9 pages · rfq

High

2 pages · disclosure-form

Low

1 page · certification

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

1 update

PhaseSolicitation

PostedNov 9

Solicitation

Notice updatedNov 9

The notice description changed.

Response DeadlineNov 27

Submission deadline

Response Deadline

11/27/2026, 12:00:00 AM ESTin 16 days

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Organization & Contact Information

AgencyNew York → NYS Office of Temporary & Disability Assistance

Contacts3 people available

OfficeN/A

Organization / AgencyNew York → NYS Office of Temporary & Disability Assistance

Office AddressN/A

Contacts

Michael MahrContract Management Specialist 1

contact@example.gov

+1 (555) 000-0000

Natasha TurnerContract Management Specialist 2

contact@example.gov

+1 (555) 000-0000

Michael MahrContract Management Specialist 1

contact@example.gov

+1 (555) 000-0000

Full Description

***Any correspondence regarding the procurement opportunity, including questions, bids, etc., should reference the Contract Reporter (CR) #, and title – “CR # 2140682 - HVAC Planned Preventative Quarterly Maintenance & an Hourly Rate for Repairs”.*** The NYS Office of Temporary & Disability Assistance (OTDA) is seeking a qualified contractor for the provision of Planned Preventative Maintenance to be performed on multple pieces of HVAC equipment, and priority of service on any potential HVAC repair services that may be required to be performed. OTDA is seeking a 2 year agreement with a respective contractor, or contractors, at three (3) separate facilities throughout New York. The facliities are respectively located in: Albany, Buffalo, and Endicott. *** OTDA intends to award each location separately to the responsible bidder with the lowest price as defined in the RFQ. A contractor does not need to bid on all locations to be considered for award at any one location. An optional site visit will be offered on the given date as provided in the RFQ / Contract Reporter Ad posting documentation. It is not mandatory to attend the site visit, but any contractors interested in attending must inform OTDA by the given date. Reference the attached RFQ document file "1.RFQ-DDD-HVAC P.M. Hourly Rate for Repairs-2026-28 - 3 locations" for specific dates and additional details. If any contractors have questions pertaining to the RFQ, they should reach out directly to the designated contacts listed in the RFQ documentiation. Questions & Answers will be posted on the Contract Reporter Ad. Bidders must include the following completed documents prior to OTDA entering into an agreement with a prospective contractor via Purchase Order. At OTDA's discretion, failure to provide the completed documents by the bid due date may result in non-award. These documents include:-Bid form (see "1.RFQ-DD-HVAC..." attachment).-COI - Acord (see Appendix C for additional info).-Proof of Disability Insurance (see Appendix C for additional info).-Proof of Workers' Comp Insurance (see Appendix C for additional info).-Offeror Disclosure of Prior Non-Responsibility Determination (see attached).-Procurement Lobbying Act Offeror’s Certification and Affirmation of Understanding of and Agreement pursuant to State Finance Law §139-j and k (see attached). ***Any correspondence regarding the procurement opportunity, including questions, bids, etc., should reference the Contract Reporter (CR) #, and title – “CR # 2140682 - HVAC Planned Preventative Quarterly Maintenance & an Hourly Rate for Repairs”.*** Disadvantaged Business Enterprise contracting goals (DBE) DBE Goal: 0.00%