HVAC Preventative Maintenance

The METRO Regional Transit Authority (RTA) is soliciting a long-term preventive maintenance and repair service contract for all HVAC, plumbing, electrical, and mechanical systems, including energy management and temperature control equipment, across its owned and operated facilities in Ohio. The solicitation, numbered 2026-09 and posted on June 18, 2026, with a response deadline of July 30, 2026, targets qualified contractors through a competitive evaluation process under NAICS code 561790. The contract is anticipated to have a five-year base term with potential one-year extensions, with a not-to-exceed value of $1,000,000. Proposals must be submitted electronically via the OpenGov Procurement Portal and must include detailed certifications, including proof of Unique Entity ID, compliance with Buy America standards, non-collusion affidavits, and DBE intent statements. The evaluation is based on a trade-off methodology, prioritizing firm experience and qualifications, project approach and work plan, and price proposal, each weighted at 20%, followed by past performance, sustainable practices, staffing capacity, innovation, and compliance. Contractors must demonstrate proven experience with public sector facilities of similar complexity, maintain appropriate licensing and certification, and adhere to prevailing wage and environmental regulations. All work must meet manufacturer specifications for materials and storage, with strict labeling requirements for lot numbers, expiration dates, and storage conditions. The Contract Administrator will oversee performance, with inspections conducted at the work site and potentially at manufacturing locations, and formal acceptance reserved for official administrative action by the Authority. The contract requires full compliance with labor laws, bonding obligations, and subcontractor disclosure rules, and prohibits organizational conflicts of interest. The primary point of contact for technical inquiries is Alja Austin, Facilities Manager, and Patti Taylor, Procurement Specialist, both reachable through RTA’s Akron, Ohio office.