HVAC system replacement

The U.S. Embassy Bangkok, under the Department of State, is soliciting quotes for the replacement of existing package air conditioner units with a Variable Refrigerant Volume (VRV) system across three apartments in Tower A and Tower B of The Millennium Residence in Bangkok, Thailand. The contract is a firm-fixed-price procurement under solicitation number 19TH2026Q0029, with a deadline for quotation submission of June 11, 2026, at 4:00 PM Bangkok local time. Offers must be submitted electronically as a single file under 30MB in MS Word, Excel, or PDF format, or as multiple smaller files if exceeding the limit, with the correct subject line specified. Mandatory compliance includes active registration in the System for Award Management (SAM) prior to submission, failure of which renders an offer non-responsive. The evaluation will follow a Lowest Price Technically Acceptable (LPTA) methodology, where technical acceptability and responsibility are pass/fail criteria, and award is driven solely by the lowest price among qualified offerors. A mandatory site visit is scheduled for May 21, 2026, and personnel details must be provided by May 19, 2026. Contractors must demonstrate capability to complete all work within 30 calendar days after receipt of the Notice to Proceed, with minimal disruption to residents, and provide a one-year on-site warranty. All materials must be new, workmanship must meet international and local standards including Bangkok building codes and NFPA, and labor must comply with Thai laws and professional licensing. The contractor must submit shop drawings, product samples, and as-built documentation in English, and maintain an English-speaking supervisor on-site at all times during performance. Special contractual requirements include adherence to FAR clauses covering the personal identity verification of all personnel through government screening and site badge issuance, prohibition of Bytedance-owned applications such as TikTok on contractor devices, reporting of executive compensation and subcontract awards via the FFATA system, and mandatory compliance with the Buy American Act for construction materials. The contractor is also required to comply with child labor prohibitions, veteran employment obligations, whistleblower protections, and subcontractor integrity standards. Invoices must be submitted monthly to the U.S. Embassy Bangkok Finance Management Center with VAT listed separately, and all deliveries are F.O.B. Destination to the Embassy compound, though performance occurs exclusively at the Millennium Residence. No set-aside preferences apply, and the solicitation does not include options or modification procedures.