IFB-080-2978802-JC-2 - TOYOTA FORKLIFT REPAIR SERVICES

The County of Orange is soliciting qualified contractors to provide comprehensive forklift repair and service for its fleet, including Toyota forklifts, pallet jacks, aerial scissor lifts, and electronic powered carts, under a five-year contract effective May 18, 2026, with no automatic renewal unless approved by the Board of Supervisors. Only contractors certified and authorized by Toyota Material Handling to perform warranty repairs and recalls are eligible, and all service must adhere strictly to original equipment manufacturer standards using OEM and OEM sub-component parts with full manufacturer warranties. Work must be performed at a facility within 15 miles of the Fruit Street Garage in Santa Ana during regular business hours, with repair estimates delivered within 24 hours of equipment intake and all repairs requiring prior verbal or written approval from the County’s Shop Supervisor. The contractor is responsible for full transportation, packing, handling, insurance, and security of County equipment, including providing loaner equipment that meets or exceeds the unit being serviced, and must maintain a secure facility to prevent loss or damage. All services will be performed on an as-needed basis, with pickup and delivery provided at no additional cost beyond the agreed flat rate for transport. Bids must be submitted electronically through the County’s procurement portal by June 19, 2026, and are evaluated strictly on the lowest, responsive, and responsible offer, with a 5% price deduction applied for verified County of Orange Local Small Business (OCLSB) or Disabled Veteran Business Enterprise (DVBE) bidders, though contracts are awarded at the original submitted bid amount. Submission must include a completed Certification Regarding Debarment, a signed Levine Act Campaign Contribution Disclosure Form, and valid Unique Entity Identifier and D-U-N-S numbers with active federal registration. Bidders must be registered in good standing with the California Secretary of State, possess a Federal Taxpayer ID, and provide current corporate status and business history details. The contract requires a Faithful Performance Bond and a Labor and Material Payment Bond, along with ongoing proof of insurance coverage including additional insured status for subcontractors. Payment is made in arrears within 30 days of invoice receipt, following written acceptance of services, with invoices required on contractor letterhead and including detailed line items, contract number, taxpayer ID, and part pricing disclosures showing standard list price less discount. The contractor must comply with all federal and state laws including OSHA, ADA, Title VI and VII of the Civil Rights Act, and California’s Public Records Act, and must maintain a drug