IFB 161304 Janitorial Services - Edinburg Res

The Virginia Department of Transportation (VDOT) is soliciting bids under IFB 161304 for janitorial services at various locations within the Edinburg Residency, covering Clarke, Frederick, Shenandoah, and Warren counties. The contract period runs from January 1, 2027, through December 31, 2027, with the possibility of four optional one-year renewal terms. The selected contractor must provide all supervision, labor, equipment, and UL-approved cleaning supplies to maintain an above-average level of cleanliness. Key performance requirements include thorough restroom sanitation, dusting surfaces 70 degrees or more from the floor, and the use of 2-ply toilet tissue. Quality is monitored through weekly inspections by the VDOT Contract Administrator and monthly performance meetings. Major deficiencies must be corrected within four hours of notification. This solicitation is an Invitation for Bids with award priority given to DSBSD-certified micro, small, women-owned, or minority-owned businesses. Bidders must submit their responses electronically via eVA by November 16, 2026, including required forms for the State Corporation Commission, references, and a Small Business Subcontracting Plan. Evaluation is based on responsiveness, financial resources, and experience, with a focus on the lowest ultimate cost to the Department. Contractors must comply with the Immigration Reform and Control Act of 1986, various non-discrimination laws, and strict PII and security marking protocols for sensitive information. Invoicing is conducted monthly, with payments issued within 30 days per the Virginia Prompt Payment Act.