IFB 27037-KR

The City of Suffolk, Virginia, is soliciting competitive bids under IFB#27037-KR for the annual purchase of concrete pipe on an as-needed basis. The contract primarily supports the Department of Public Works, but also extends to the Public Utilities and Parks and Recreation Departments, requiring the vendor to maintain separate accounts for each. The scope includes the delivery of Class III reinforced pipe in 8-foot lengths, including butyl seals, or an approved equal featuring confined groove and O-ring connections. All materials must adhere to the Virginia Department of Transportation Road and Bridge Specifications guide (VDOT 302). Deliveries are to be made F.O.B. destination to four specific locations: 800 Carolina Road, 401 Kings Highway, 6750 Brentwood Road, and 5881 Whaleyville Boulevard. The contract term runs from November 31, 2027, through November 31, 2028, with an option for four additional one-year renewals ending November 30, 2032. Award will be granted to the lowest responsive and responsible bidder, with the City reserving the right to award by line item or total bid amount. Payment terms are Net 45 days, with a preference for the City's Purchasing Card or electronic transfer. Bidders must provide proof of authority to transact business in Virginia via a State Corporation Commission identification number and maintain comprehensive insurance coverage, including a 2 million dollar general aggregate limit and a 2 million dollar umbrella policy. Compliance with OSHA standards, drug-free workplace policies, and nondiscrimination laws is mandatory.