This Solicitation opportunity from Alabama was posted on October 28, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
The Housing Authority Birmingham District is soliciting bids under IFB B27002 for comprehensive HVAC maintenance and repair services for its residential and commercial systems. The scope of work includes the maintenance, repair, and installation of air conditioning units, evaporative coolers, heat pumps, boilers, chillers, mini-splits, and electric or gas-fired refrigeration systems. A critical requirement is the provision of Trane certified service technicians for specific locations, including Freedom Manor, Central Office, Marks Village, and Kimbrough Homes. All work must be performed in a workmanlike manner and comply with the Uniform Building Code, Uniform Mechanical Code, and the 2014 National Electric Code, with a strict emphasis on compliant refrigerant recovery and site cleanliness.
The contract will be awarded to the responsive and responsible bidder offering the lowest actual or calculated cost. Bidders must submit their proposals electronically via the OpenGov eProcurement Portal, with a revised deadline of November 4, 2026, at 3:00 PM. Required submissions include a Form of Bid, licensing, a detailed description of firm resources, and a pricing proposal consisting of hourly labor rates for technicians and laborers, along with a material markup not to exceed 20 percent.
As a federally assisted project, the contract is subject to stringent compliance regulations, including HUD General Conditions, Davis-Bacon prevailing wage requirements, and Equal Employment Opportunity certifications. Contractors must adhere to federal labor standards, provide certified payroll reports, and comply with the Copeland Act. Additional requirements include an Alabama E-Verify Contractor Affidavit, disclosure of lobbying activities, and the maintenance of general liability and worker's compensation insurance. Payments are issued on a Net/30 basis upon receipt of properly completed invoices and valid material receipts.
General Info
Bids for HVAC maintenance and repair services for Housing Authority Birmingham District.
PDF, High priority: read this first5 pages · wage-determination
HighAI Summary for General Decision AL20260046 - Alabama Residential Construction: Davis-Bacon wage determination (General Decision Number AL20260046) for residential construction projects in Jefferson County, Alabama, dated May 18, 2026. The document specifies prevailing hourly wage rates and fringes for various labor classifications, including carpenters, electricians, and plumbers, and includes notices regarding Executive Orders 13706 and 13658.
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PDF, High priority: read this first2 pages · ifb
HighAI Summary for Housing Authority Birmingham District - Form of Bid (Attachment A): This document is the 'Form of Bid' (Attachment A) for an Invitation for Bid (IFB) issued by the Housing Authority Birmingham District, AL. It serves as the primary bid submission form, requiring bidders to verify the inclusion of required documents (HUD-5369-A, Bid Bond, Profile of Firm, and Section 3 Compliance), provide debarment and felony disclosures, certify Alabama residency/licensure, and sign a non-collusive affidavit.
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PDF, High priority: read this first3 pages · instructions
HighAI Summary for HUD-11 Record of Employee Interview Instructions: HUD Form HUD-11 instructions for conducting and recording on-site employee interviews on Davis-Bacon prevailing wage projects. Dated with OMB Approval No. 2501-0009 and expiration 12/31/2024. The document explains how HUD and local agency staff should complete the form, what information to collect from laborers and mechanics, confidentiality and privacy requirements, and how interview results are compared to certified payroll reports to detect potential wage compliance issues.
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PDF, High priority: read this first10 pages · wage-determination
HighAI Summary for HUD-4010 Federal Labor Standards Provisions: HUD Form 4010 (10/2023), Federal Labor Standards Provisions, Office of Davis-Bacon and Labor Standards. This attachment sets federal labor standards for construction work on federally assisted projects, including minimum wages, fringe benefits, wage determinations, conformance procedures, posting requirements, and contractor obligations under Davis-Bacon and related regulations.
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PDF, High priority: read this first10 pages · wage-determination
HighAI Summary for HUD-4010 Federal Labor Standards Provisions (10/2023): This document is Form HUD-4010 issued by the U.S. Department of Housing and Urban Development, dated October 2023. It contains Federal Labor Standards Provisions applicable to construction work assisted by the U.S. government. Key content includes requirements for minimum wages and fringe benefits for laborers and mechanics, wage determination posting, classification conformance procedures, and payment rules under the Davis-Bacon Act. The form outlines contractor obligations to pay prevailing wages and fringe benefits, classification of labor, and processes for wage determination adjustments.
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PDF, High priority: read this first2 pages · sow
HighAI Summary for HUD-51000 Schedule of Amounts for Contract Payments: HUD Form 51000 (7/97, with instruction pages referencing 4/20) is a Schedule of Amounts for Contract Payments used in HUD construction contracts. It provides the contractor’s breakdown of the contract into principal items and sub-items, with quantities, units, unit prices, and amounts for progress payment approval. The document includes signature blocks for contractor, architect, and owner approvals, a master list of construction divisions of work, and detailed instructions for preparing the schedule and submitting copies for approval.
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PDF, High priority: read this first1 page · sow
HighAI Summary for HUD-51002 Schedule of Change Orders: HUD Form HUD-51002, Schedule of Change Orders (1/2014). This form is used by contractors to report approved change orders associated with a periodic estimate for partial payment. It includes fields for the public housing agency, project location and number, contractor and contract number, period dates, change order number and date, additions/deductions, total amount, value of work completed to date, totals, and authorized project representative certification.
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PDF, High priority: read this first5 pages · instructions-to-bidders
HighAI Summary for HUD-5369 Instructions to Bidders for Contracts: HUD Form 5369 (10/2002), Instructions to Bidders for Contracts for Public and Indian Housing Programs. This document provides bidder instructions for an IFB, including bid preparation and submission, required forms, amendment acknowledgment, bidder responsibility, late bids and withdrawal rules, bid opening, protest procedures, award, bid guarantees, preconstruction conference, and Indian preference requirements.
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PDF, High priority: read this first19 pages · sow
HighAI Summary for HUD-5370 General Conditions for Construction Contracts: HUD Form 5370, General Conditions for Construction Contracts for Public Housing Programs, issued by the U.S. Department of Housing and Urban Development, Office of Public and Indian Housing. This is a standard contract conditions form applicable to construction/development contracts over $250,000 and used by Public Housing Agencies in solicitations and construction contracts. It includes required clauses, administrative requirements, labor standards, Section 3 requirements, payment, changes, insurance, disputes, termination, and other contract provisions. Version shown is form HUD-5370 (1/2014) with OMB approval through 1/31/2027.
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PDF, High priority: read this first2 pages · sow
HighAI Summary for HUD-5372 Construction Progress Schedule: HUD Form HUD-5372 (1/2014), Construction Progress Schedule, used by Public Housing Agencies/Indian Housing Authorities to track construction progress, monthly work-in-place values, and scheduled progress for housing construction or modernization projects. The form captures project and contract details such as PHA/IHA name, project name/number, location, contract price, contract time, dates, and contractor/architect approvals. It also provides instructions for preparing the monthly schedule and calculating anticipated and accumulated progress across the construction period.
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PDF, High priority: read this first11 pages · sow
HighAI Summary for HUD-92554M Supplementary Conditions to Construction Contract: HUD-92554M (6/18) Supplementary Conditions to the Construction Contract. This document sets federal labor standards provisions for HUD-assisted or insured construction work and states that these supplementary conditions take precedence over inconsistent AIA general conditions. It includes Davis-Bacon wage requirements, minimum wage and fringe benefit rules, wage determination posting requirements, procedures for additional classifications and wage rates, and related compliance obligations.
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PDF, High priority: read this first23 pages · sow
HighAI Summary for IFB Attachment F - Supplemental Instructions to Bidders & Contractors: Supplemental Instructions to Bidders & Contractors (SIBC), Construction, IFB Attachment F, for the Housing Authority Birmingham District, AL. This document sets general conditions, bid submission requirements, bid evaluation and award procedures, protest rights, and additional contract considerations for construction-related invitation for bids. It also incorporates HUD-related forms and federal requirements, including 2 CFR 200.326 contract provisions and other federally required directives.
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PDF, High priority: read this firstifb
HighAI Summary for IFB B27002 HVAC Maintenance and Repair Services: Invitation for Bid (IFB) #B27002 for HVAC Maintenance and Repair Services. The Agency is seeking qualified and licensed firms to provide maintenance, repair, and installation for various HVAC systems, including evaporative coolers, AC units, heat pumps, and boilers. Requirements include Trane certified technicians for specific locations (Freedom Manor, Central Office, Marks Village, and Kimbrough Homes). Bids are due by Wednesday, October 28, 2026, at 3:00 pm via OpenGov.
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PDF, High priority: read this first35 pages · ifb
HighAI Summary for IFB B27002 HVAC Maintenance and Repair Services: Invitation for Bid No. B27002, issued September 28, 2026, for HVAC maintenance and repair services. The solicitation seeks bids from qualified, licensed, and insured firms to perform HVAC-related work including evaporative coolers, air conditioning systems, refrigeration systems, heat pumps, furnaces, boilers, and related maintenance, repair, and installation. It includes pre-bid conference details, question and bid submission deadlines, reservation of rights, bid format and evaluation sections, contract award information, vendor questionnaire, pricing proposal, and multiple attachments including HUD forms and a Davis-Bacon wage determination.
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PDF, High priority: read this first33 pages · ifb
HighAI Summary for IFB B27002 HVAC Maintenance and Repair Services: Invitation For Bid (IFB) #B27002 issued on September 24, 2026, seeking qualified and licensed firms to provide comprehensive HVAC maintenance and repair services, including evaporative coolers, AC units, refrigeration systems, heat pumps, and boilers. The solicitation includes a pre-bid conference on October 9, 2026, and a bid submission deadline of October 23, 2026, via the OpenGov eProcurement Portal.
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PDF, Medium priority2 pages · certification
MediumAI Summary for HUD-92010 Equal Employment Opportunity Certification: HUD Form 92010 (3/2006), also referenced as VA Form 26-421, is an Equal Employment Opportunity Certification for federally assisted construction work. It sets out the required nondiscrimination and affirmative action clause under Executive Order 11246 and 41 CFR 60-1.4(b), and states the applicant/contractor obligations for contracts and subcontracts. The document also includes an excerpt from HUD regulations describing when the equal opportunity clause applies and how it must be incorporated into covered contracts.
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DOC, Low priority1 page · affidavit
LowAI Summary for Alabama E-Verify Contractor Affidavit: This document is the Alabama E-Verify Contractor Affidavit required under Code of Alabama sections 31-13-9 (a) and (b). It serves as a sworn statement by a business entity or contractor attesting that they do not knowingly employ unauthorized aliens and are enrolled in the E-Verify program. The affidavit is a condition for the award of contracts, grants, or incentives by the State of Alabama or its subdivisions. The form includes spaces for state, county, affiant's position, business name, and signature. It was established under statutory authority with a filing date of December 12, 2011.
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PDF, Low priority19 pages · contract-document
LowAI Summary for Housing Authority Birmingham District IFB Attachment G Contract: Housing Authority Birmingham District contract form labeled IFB Attachment G, for a 2025-2026 service period. It sets out contract parties, definitions, scope of services, task order procedures, NTE pricing, invoicing and Net/30 payment terms, agency and contractor obligations, and insurance/compliance requirements. The document includes references to an underlying IFB, but the content provided is the executed contract template/terms rather than the solicitation itself.
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PDF, Low priority2 pages · form
LowAI Summary for HUD-51001 Periodic Estimate for Partial Payment: HUD Form 51001 (1/2014), Periodic Estimate for Partial Payment, used by public housing agencies and contractors to document contract work completed, materials stored, retainage, and balance due for payment. The form includes contractor and contracting officer certifications, instructions for completing line items, and references to related HUD forms for change orders and materials stored. It also contains wage/compliance certification language and approval/signature blocks.
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PDF, Low priority1 page · form
LowAI Summary for HUD-51003 Schedule of Materials Stored: HUD Form 51003 (1/2014), Schedule of Materials Stored, issued by the U.S. Department of Housing and Urban Development, Office of Public and Indian Housing. This form supports the Periodic Estimate for Partial Payment and requires the contractor to list stored materials by item number, description, quantity, unit price, and total price, tied to the Schedule of Contract Payments (HUD-51000). It also captures project, contractor, subcontractor, and certification/signature information.
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PDF, Low priority1 page · other
LowAI Summary for HUD-51004 Summary of Materials Stored: HUD Form 51004 (01/2017) is a U.S. Department of Housing and Urban Development form used by a contractor to summarize the value of materials stored at the project site for a periodic estimate for partial payment. It includes fields for the public housing agency, project and contract information, contractor and subcontractor amounts, less 10%, and net payment value, along with certification signatures. The form references attachment to HUD-51003 and submission with HUD-51001.
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PDF, Low priority1 page · certification-form
LowAI Summary for HUD Form 50071 - Certification of Payments to Influence Federal Transactions: HUD Form 50071 (01/14), U.S. Department of Housing and Urban Development Office of Public and Indian Housing. This is a certification form for applicants to attest that federal funds were not and will not be used to influence federal transactions, and to disclose lobbying activity if non-federal funds were used. It includes certification language for award documents and subawards, a warning about false claims, signature/date fields, and OMB approval information.
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PDF, Low priority2 pages · other
LowAI Summary for SF-LLL Disclosure of Lobbying Activities: Standard Form LLL (Rev. 7-97), Disclosure of Lobbying Activities, OMB 0348-0046. This form is used to report lobbying activities connected to a covered Federal action, including contract, grant, cooperative agreement, loan, or loan guarantee actions. It provides fields for the federal action type and status, report type, reporting entity and prime/subawardee information, agency/program details, action number, award amount, lobbyist information, and certification signature. Instructions for completing the form are included.
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PDF, Low priority2 pages · payroll-form
LowAI Summary for WH-347 Certified Payroll Form: U.S. Department of Labor Form WH-347, Rev. Dec. 2008, a certified payroll reporting form for contractors and subcontractors on federally financed or assisted construction projects. It captures contractor information, project details, weekly hours, wages, deductions, fringe benefits, and a signed statement of compliance with Davis-Bacon and Copeland Act requirements.
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Timeline
3 updates
PhaseClosed
Posted
Solicitation
Deadline changed
Response deadline changed from Oct 23, 2026 to Oct 28, 2026.
Notice updated
The notice description changed.
Deadline changed
Response deadline changed from Oct 28, 2026 to Nov 4, 2026.
Response Deadline
Deadline has passed
Submission Closed
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The Housing Authority Birmingham District (hereinafter, "the Agency") is a public entity that was incorporated in 1935 to provide federally subsidized housing and housing assistance to low-income families, within the City of Birmingham, AL. The Agency is headed by an Executive Director (ED) and is governed by a Board of Commissioners and is subject to the requirements of Title 24 of the Code of Federal Regulations (hereinafter, "CFR") and the Agency's procurement policy. Though brought into existence by a Resolution of the City of Birmingham, it is a separate entity from the City. Addendum #1: IFB B27002 HVAC Maintenance Due Date Extension Current Due Date: October 28, 2026 3:00PM Revised Due Date: November 4, 2026 3:00 PM
