IFB B46-118: Countywide Mailing for Go! Prince George's Preliminary Countywide Masterplan of Transportation Initiative

The Maryland-National Capital Park and Planning Commission’s Prince George’s County Planning Department is seeking bids from qualified firms to produce a countywide mailing campaign that will inform residents about an upcoming joint public hearing on the GO! Prince George’s Preliminary Countywide Masterplan of Transportation. The project involves printing approximately 725,000 postcards on high-quality gloss stock, processing mailing lists through USPS standards including address merging, deduplication, and NCOA verification, and delivering the mail within 30 days of contract award. The solicitation emphasizes compliance with USPS mailing regulations, quality standards for printed materials, and proper labeling, with the expectation that the mailing will be USPS-compatible and meet all postal requirements. The contract is structured as a firm-fixed-price arrangement, with prices to remain firm for one year, and is intended to be awarded to the lowest responsible bidder who meets all responsiveness criteria. The procurement process is managed through an electronic platform, ProcureNow, with bid submissions due by December 16, 2025. The solicitation details mandatory submission forms, including pricing, references, and insurance documentation, and specifies that proposals must be submitted exclusively online. The contract includes specific requirements for insurance coverage, including general liability, excess liability, and professional liability, with the Commission named as an additional insured. Contractors must also adhere to anti-discrimination policies, provide references for similar work, and demonstrate business qualifications such as minimum years in operation and good standing with state agencies. Inspection and acceptance will occur at the delivery point, with the Commission retaining sole authority to determine the acceptability of the work based on compliance with specifications, quality standards, and USPS regulations. The contract also incorporates a participation clause in the MAPT cooperative purchasing agreement, allowing for potential negotiations on additional terms with participating agencies. Overall, the project aims to efficiently inform the public while ensuring compliance with postal standards, quality, and contractual obligations.