IFB BAR-26-04 Maintenance and Repair Services (Southern)

The California Department of Consumer Affairs, Bureau of Automotive Repair, is soliciting bids for annual maintenance and repair services for ten specific air conditioning units—five Robinair 34788NI-H and five Robinair AC1234-6 machines—under Invitation for Bid BAR-26-04. The contract, which will be awarded based on the lowest responsive bid, has a performance period from July 15, 2026, through June 30, 2029, with services to be performed exclusively within California. Bidders must submit a complete package including ten mandatory attachments, such as the Bidder Cost Sheet, Certification Sheet, Reference List, Declaration Form, Payee Data Record, Contractor Certification Clauses, Darfur Contracting Act Certification, and IFB Checklist, with additional certifications required if the bid exceeds $100,000. Compliance with state and federal regulations is mandatory, including adherence to the Americans with Disabilities Act of 1990, the Drug-Free Workplace Act of 1990, the Darfur Contracting Act, and California's Sweatfree Code of Conduct, along with strict health and safety standards that must be flowed down to any subcontractors. The State reserves the right to terminate the agreement with 30 days’ written notice or immediately for cause, and payment terms follow Government Code Chapter 4.5, with invoices submitted monthly in arrears to a designated accounts payable contact. All work must meet detailed technical inspection criteria, including verification of recovery tank integrity, service coupler function, power cord safety, emergency shutoff operation, fan and compressor performance, firmware updates, and system diagnostics, with comprehensive documentation required for filter-drier installation, vacuum pump oil changes, leak tests, and scale calibration. Any failures during inspection must be corrected immediately, and final acceptance is contingent upon the contractor’s submission and state approval of insurance certificates and bonds. The State applies a five percent preference for certified small businesses and another five percent for non-small businesses that subcontract at least 25 percent of the work to small businesses, with ties broken by a publicly witnessed coin toss. The department is exempt from federal excise taxes and taxes on employee wages, and bidders must be insured against workers’ compensation liability under California Labor Code Section 3700. All submissions must be received by June 30, 2026, with public bid opening scheduled for July 1, 2026.