IFB No. S26DOSH005 Full Service Calibration Laboratory

The California Department of Industrial Relations is seeking a full-service laboratory to provide NIST-traceable calibration services for industrial safety and hygiene equipment under Solicitation S26DOSH005, with a proposed contract start date of October 14, 2026. The scope includes evaluation, calibration, and limited repair of equipment such as pressure gauges, CO2 monitors, and ultrasonic thickness meters, performed in compliance with ISO/IEC 17025 standards and with all calibration certificates explicitly documenting traceability to NIST reference standards. The contractor must maintain custody of all equipment from receipt until return, assuming full liability for loss or damage during this period, and must conduct inspections and calibrations at their facility with delivery and acceptance occurring at the DIR Calico Lab in San Leandro, California. The total cost for parts is capped at $202,500, though labor and calibration rates are not specified, and the contract value is contingent on budget appropriations. The solicitation operates under a Low Price Technically Acceptable (LPTA) evaluation model, where the award will go to the lowest responsive and responsible bidder after applying a 5% incentive reduction for Disabled Veteran Business Enterprise (DVBE) participation of at least 5%. Bidders must submit a comprehensive package including certifications for state microbusiness or small business status, DVBE certification, compliance with California’s Drug-Free Workplace requirements, Darfur Contracting Act, and state civil rights laws, along with detailed documentation such as a Contractor Cost Sheet, Payee Data Record, calibration reference records, and confidentiality acknowledgments. Proposals must be submitted electronically via email to Procurement@dir.ca.gov no later than August 5, 2026, at 3:00 PM Pacific Time, with a strict file size limit of 50 MB and a required filename format. Payment will be processed monthly via email invoice, contingent upon submission of the required Payee Data Record, and the contractor must adhere to stringent data security requirements including NIST-compliant encryption, breach notification protocols, and confidentiality controls. No formal FAR clauses are used; instead, state-specific certifications govern obligations, and all personnel and operational details remain TBD pending award.