IFB On-Call, and As-Needed Title and Escrow Services in Stanislaus County

This is an on-call, as-needed service agreement through which the California Department of Transportation (Caltrans) procures Title and Escrow services for property acquisitions related to future State highway facilities in Stanislaus County. The solicitation, numbered 10A2930, was posted on June 17, 2026, with bids due by July 2, 2026, at 2:00 p.m. Pacific Time, and follows a lowest-bid procurement model where the award will go to the lowest responsive and responsible bidder. The agreement is structured as a multiple-provider contract under Standard Form STD 213 (Rev. 04/2020), with an estimated term ending August 2, 2031, though new service requests can only be initiated between August 3, 2026, and August 2, 2029. The scope of work includes providing preliminary title reports, litigation guarantees, policies of title insurance, and escrow services for varying numbers of parcels, with detailed line-item rates specified for each service type, though quantities listed are estimates only and do not guarantee actual volume. Payments are made upon satisfactory completion and approval of services, with invoices requiring specific data points including Service Request numbers, escrow numbers, dates and locations of service, right of way numbers, and title policy details. Contractors must hold a valid Title and Escrow License issued by the California Department of Insurance and comply with all state and federal regulations, including Title VI of the Civil Rights Act and ADA requirements. They are required to maintain commercial general liability insurance of at least $1 million per occurrence and $2 million aggregate, auto liability coverage for owned, hired, and non-owned vehicles, and name Caltrans and the State of California as additional insureds. All insurance must be primary and remain active throughout the contract term. Contractors must also submit a completed Payee Data Record (STD 204) before any payment is issued and file DOT ADM-3059 with their final invoice to avoid withholding of up to $10,000. The agreement includes strict recordkeeping obligations under Government Code Section 8546.7, requiring documents to be retained for three years after final payment, and mandates confidentiality of all State-owned data. Economic sanctions compliance referencing Executive Order N-6-22 regarding Russia is enforced, and termination may occur for default due to unsatisfactory performance, convenience with 30