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Real Estate Title Services

Active
P-005507State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The Philadelphia Housing Authority (PHA) is seeking competitive proposals from qualified firms experienced in real estate title services to perform title searches and related tasks for up to 3,800 properties across Philadelphia. The scope includes conducting 60-year title searches, reviewing and providing legal descriptions, organizing deeds and lien documents, and summarizing findings. Deliverables must be submitted electronically with hyperlinked documents, and as an optional alternate, proposers may offer a database solution to manage and organize the results. Services will be requested in batches of up to 400 properties, with potential ancillary work as needed. PHA is not requiring title insurance as part of the deliverables, and certain elements such as utility payoffs, judgments, bankruptcies, and current tax information are explicitly excluded. The contract will be structured as multiple indefinite delivery/indefinite quantity agreements, allowing PHA to utilize selected firms on an as-needed basis without guaranteeing a minimum number of assignments. The contract term is set for a two-year base period with three one-year option extensions. Proposals must be submitted by mid-July 2026.

General Info

PHA seeks firms for 60-year title searches on 3,800 Philadelphia properties, two-year contract.

Agency

Pennsylvania → Philadelphia Housing AuthorityView Agency

NAICS

541191 - Title Abstract and Settlement OfficesView NAICS

Place of Performance

PA, USA

Set-Aside

NONE

Documents

(13)

PHA Special Terms and Conditions

DOCX•special-terms-and-conditions

Philadelphia Housing Authority Section J Affirmative Action

DOC•sow

Solicitation P-005507 Real Estate Title Services SOW 2026

DOCX•sow

HUD Terms and Conditions - Philadelphia Housing Authority Contract

DOC•contract-terms-and-conditions

Evaluation Criteria for RFP

DOCX•evaluation-criteria

Philadelphia Housing Authority Past Performance Survey

DOCX•past-performance

Solicitation TOC and Instructions to Offerors

DOCX•rfp

PHA Standard Terms and Conditions - Section E

DOCX•terms-and-conditions

HUD-5370-C Section I General Conditions for Non-Construction Contracts

DOCX•contract-document

Section H Proposal Form for RFP

DOC•proposal-form

Section I Certification of Offerors Eligibility and Representations

DOC•certification

Sample Service Contract for Pension Plan Audit Services

DOC•contract-document

Section K-Section 3 Update May 2026

DOCX•other

AI Contract Breakdown

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Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyPennsylvania → Philadelphia Housing Authority
ContactsNo contacts available
OfficePA, USA
Organization / Agency
Pennsylvania → Philadelphia Housing Authority
View Agency Profile
Office AddressPA, USA
ContactsNo contact information available

Full Description

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PHA is soliciting competitive proposals from qualified Firms with a documented track record of providing real estate title services or searches required to prepare a Record Owner and Lien Certificate for up to 3,800 properties located throughout the City of Philadelphia. The services will include but not be limited to 60-year title searches, reviewing and providing legal descriptions, providing and organizing deeds and deed related documents, liens, and summarizing findings.
All reports and all exception documents are to be provided electronically as hyperlinked documents. As an ad alternate, proposers may offer a database to deliver and organize results. Work may include other ancillary services as needed. These services may be requested in 10 batches of up to 400 properties.
PHA is not requiring title insurance as a function of the work product. Deliverables should exclude utility payoffs, judgements, bankruptcies, mechanics and municipal claims, locality index, tax balances, and current tax information.
PHA intends to award multiple indefinite delivery/indefinite quantity (IDIQ) contracts. The services of the successful firm(s) will be utilized on an as-needed basis for carrying out specific assignments. A minimum number of assignments are not guaranteed. The contract term will be for a two (2) year base period with three (3) additional one-year option periods. ***Full Scope of Work listed within proposal***

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