Installation of IT Server Racks, Tulsa, OK, Nov2024 thru Aug2025

SOURCES SOUGHT NOTICE Installation of IT Server Racks in Tulsa, OK, November 2024 through August 2025 Department of Veterans Affairs (VA) Eastern Oklahoma VA Healthcare System (EOVAHCS) This is a sources sought notice only; a request for information (RFI). This is a request for vendor expressions of interest for market research purposes, in accordance with FAR Part 10. This is not a request for quote, and this is not a solicitation. This notice is posted by the Acquisition Utilization Specialist at EOVAHCS. Vendors may express their interest and raise questions by emailing monica.gary@va.gov. This is not posted by the VA Contracting Office, and we are not warranted Contracting Officers and we have no authority to enter an agreement or contract. Vendor emails must include subject line as " Installation of IT Server Racks ", as a minimum. Be sure to include your vendor's name and UEI number in the body of the email. Eastern Oklahoma VA Healthcare System is seeking vendors who have an interest and capability to provide Installation of IT Server Racks to the Locations identified in this notice. PURPOSE / OBJECTIVE: Eastern Oklahoma VA Health Care System (EOVAHCS) requires a contractor to supply and install IT Server Racks in the Entrance Rooms (2), Data Center, and Telecommunication Rooms (12) to establish the communication infrastructure at the Tulsa VA Medical Center. The contractor will be required to supply and install server racks, cable management and patch panels in accordance with this statement of work in a cost effective, efficient, and safe manner, while in accordance with the VA Mission. BACKGROUND: A facility in Tulsa, Oklahoma, is currently being renovated for the purpose of being used as the new Tulsa VA Medical Center (VAMC) in September 2025. The facility will need IT infrastructure installed during the construction process between November 2024 and August of 2025. The facility is currently under control of VHiT and the construction contractor remodeling the facility. Access to the facility must be coordinated between the awarded contractor and the COR for the project which will be subject to change based on the coordination with VHiT and the construction contractor. The racks are required to be installed during construction so that the construction contractor can accurately land data cables throughout the facility. LOCATION: The new Tulsa VA Medical Center will be located at 440 S. Houston Ave, Tulsa, Oklahoma 74127. PERFORMANCE PERIOD/DELIVERY TIMES: The VA requires delivery and installation of product between November 2024 and August 2025 as required by the construction contractor. After award delivery times will be coordinated through the COR with the construction contractor for up to 15 different visits for each of the locations. Multiple locations may be allowed at one time but are not guaranteed. Actual installation timeframes and schedules will be a joint effort after award between the awarded contractor, construction contractor and the COR. The Contractor shall furnish all contract oversight, management, Technically Trained Personnel, OEM authorizations to support provision and installation of OEM products, applicable licenses, uniforms, equipment, tools, materials, supplies, storage, insurances, shipping and delivery costs, and transportations necessary to provide the products, and associated installation, for EOVAHCS in accordance with this SOW. Any services associated with this product are considered non-personal services. The Contractor, its employees, agents, and subcontractors shall not be considered VA employees for any purpose of fulfilling the SOW and shall be considered employees of the Contractor. Tasks and Requirements: Contractor is required to provide the following products, brand name or equal, including installation at the location outlined per the SOW. Equipment: 71 Each Chatsworth, 15251-E01 Adjustable Rail QuadraRack Four post frame with threaded mounting rails to support 19" wide rack-mount network,computer server and data storage equipment and shelves Includes: 2ea mounting frames, 4ea horizontal braces, 2ea front mounting rails, 2ea rear mounting rails & 1ea top mounted cable waterfall tray Adjustable rear rails Threaded mounting holes Rack units marked and numbered Constructed of steel and powder coat painted white Supports up to 2200 lbs of equipment Approximate Dimensions: 72"H x 23.62"D Rack Units: 38U 71 Each Chatsworth, 15275-E01 Top-Mount Cable Waterfall Tray Constructed of steel and powder coat painted white Adjustable radius bends to align with the vertical cable manager 75 Each Chatsworth P/N 40604-003 Each rack to include concrete floor mounting hardware 4 Each Chatsworth, ZA45-A1200-E1, ZetaFrame Cabinet System Lockable cabinet used to hold network components such as servers, switches, hubs, patch panels, router, etc. Approx dimensions: 79.4"H x 31.5"Wx 47.2"D Minimum Rack Units: 42U Perforated Front Door Double Perforated Rear Door Grommet Sealed Top Panel 2 Solid Side Panels No Bottom panel No Air Dam Color: White 284 Each Chatsworth, 35441-E02, Evolution Cable Manager Horizontal cable management unit for a 19" rack with a channel approximately 2"x3". Provides for professional finish to hide cables in a switch rack. Color: White to match rack Single-Sided; 2U x 19" EIA x 8.2"D (208 mm) 87 Each Chatsworth, 32620-E01, Motive Double-Sided Vertical Cable Manager Motive Double-Sided Vertical Cable Manager; 72"H x 6"W x 23.6"D (1829 mm x 150 mm x 600 mm); Mounts to the side of a switch rack. 355 Each CommScope, 760187211, 360-E-ANG-MOD-2U-48 Minimum specifications: 48 port angled panel 2U rack units Designed for rack type EIA 19in Wiring T568A & T568B Rear waterfall cable management Label length minimum 1.25 inch 200 Each CommScope, 760110981, MGS600-BULK-318, Gigaspeed X10D MGS600 Series Information Outlet, Blue, 100 Pack Must fit above angled panel ANSI/TIA Category 6A Cable Type Unshielded Ability to use either standed or solid cable Termination type IDC Wiring T568A l T568B Contact resistance maximum: 100 mOhm Supports power over LAN cabling described by IEEE 802.3bt (type 4) 38 Each Chatsworth, 40606-001, Sems Mounting Screws Combination Pan Head; Pilot Point Mounting Screws; 12-24 Nominal Size; Includes captive lock washer; Zinc Plated; Package of 50 The Vendor shall be a qualified company to perform such services with capability to provide all personnel, supervision, equipment and other services deemed necessary to perform all work as defined in the description of services herein. A qualified vendor is one who has performed services in the immediate past 3 years that are similar in scope and complexity and for a facility of a similar size. A qualified vendor is one who is familiar with performing similar services in a region with similar climate temperament. BACKGROUND: there is no prior contract for this requirement. In your reply, please provide the following: Reference the Sources Sought Notice number in all communication: - Installation of IT Server Racks Company Name and POC Details: _____________________ Company UEI number: _______________ When reviewing the SBA size standard for NAICS code 541519 ($34,000,000 annual revenue), what size is your company? ________ What is the expiration date of your SBA socioeconomic size: ___________ Does your company distribute or sell the products listed in this notice? ___________ State if your company is able to comply with the following: Nonmanufacturer Rule per 13 CFR 121.406 (b)(1)(i), (b)(1)(ii) and (b)(1)(iii): ___________ Trade Agreements per FAR provision 52.225-5 and FAR clause 52.225-6: ___________ List your Company Qualifications as described above. ___________ ____________________________________________________________ State if you would be the (circle all that apply): We would be the Primary Contractor providing products We would be the Primary Contractor installing products Our Subcontractor would be providing products Our Subcontractor would be installing products Company's Recent Experience of Similar Size, Scope and Complexity to what is described in the notice. This can be US Federal contracted experience or experience providing products and performing services in the commercial sector: _______________________________________________________________________________________________________________________________________________________________________________________ DISCLAIMER: This is a Request for Information (RFI) from industry in accordance with Federal Acquisition Regulation (FAR) 15.201(e) and on the requirement, that exists for the VA Medical Center(s) identified in this RFI. This is not a request for quote and not a contract. This announcement is not a request for proposals; therefore, responses to the RFI are not considered offers and cannot be accepted by the Government to form a binding contract. This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responders are solely responsible for all expenses associated with responding to this RFI. No classified information should be included in the RFI response. Should you have concerns regarding this RFI you may email the sender of this RFI. Thank you for your interest in doing business with the VA. To learn more about the VA Mission, Vision, Core Values & Goals visit https://www.va.gov/about_va/mission.asp To understand the latest updates on the Veterans First Contracting Program visit https://www.va.gov/osdbu/verification/veterans_first_contracting_program_adjustments_to_reflect_the_supreme_court_kingdomware_decision.asp To find out how to do business with the VA visit https://www.va.gov/osdbu/library/dbwva.asp To become a CVE-verified VOSB or SDVOSB visit Home - VetBiz Portal (va.gov) https://www.vip.vetbiz.gov/Default.aspx