This Combined Synopsis/Solicitation opportunity from Department Of Veterans Affairs was posted on May 15, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Instrument Washers - SPS Ann Arbor VAMC
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The Department of Veterans Affairs is seeking a small business vendor to replace two washer/disinfectors at the Lieutenant Colonel Charles S. Kettles VA Medical Center in Ann Arbor, Michigan, and the Toledo Community Based Outpatient Clinic in Toledo, Ohio, as part of a broader relocation and modernization effort within the Sterile Processing Services department. The contract requires comprehensive services including de-installation and decommissioning of existing equipment, delivery and installation of new units with all necessary kits and accessories, calibration, operational checkout, and end-user training for facility staff. The vendor must also provide an annual preventative maintenance visit and comprehensive, all-inclusive service coverage for all installed equipment, covering parts, labor, and travel for both scheduled inspections and unlimited repairs. All equipment must comply with VA sterilization guidelines, fit within existing facility blueprints and space constraints, and meet federal acquisition regulations including Buy American provisions and sustainable product requirements. Installation activities are to be conducted during normal business hours at mutually agreed-upon times, with delivery and performance occurring at the specified VA locations. A site visit is scheduled for May 20, 2026, to the Ann Arbor and Toledo facilities, and contractors must coordinate attendance through Susanne Glover. The solicitation, identified as 36C25026Q0534, is a total small business set-aside and includes mandatory compliance with FAR clauses such as 52.222-90 addressing DEI discrimination, 52.203-13 on business ethics, and 52.204-27 and 52.204-28 regarding supply chain security and prohibited applications. The contract is awarded on a firm-fixed-price basis using a trade-off evaluation method, considering both price and non-price factors including technical capability and past performance. Proposals must be submitted by May 25, 2026, and contractors are required to fully complete all representations and certifications via FAR 52.212-3, including UEI and CAGE codes and socioeconomic status. Security requirements mandate that all personnel undergo a NACI background check and complete a Special Agreement Check with electronic fingerprinting prior to beginning work, along with VA Privacy and Cyber Security training. Payments are processed electronically via SAM.gov and the VA’s EIPP system using Tungsten Network, and all invoices must be submitted in X12 EDI format—paper submissions are prohibited. The contract performance period is approximately 34 weeks
General Info
Agency
Contract Value
$153,311.51NAICS
Place of Performance
Ann Arbor, MI, 48105, USASet-Aside
Awardee
Award Issued Date
Timeline
Submission Closed
Organization & Contact Information
Full Description
This action is Brand Name of Equal
Please note Technical Rquirements (see attachments)
This solicitation is being extended to allow a Site Visit, and to add FAR Clause 52.222-90.
Site visit for Ann Arbor VA Medical Center on May 20, 2026 At 09:00AM, EST. Please contact Susanne Glover at Susann.glover@va.gov if you plan to attend.
Site visit for Toledo CBOC on May 20,2026 at 01:00PM, EST Please contact Susanne, and she will provide contact Information for that location.
Ann Arbor VA Medical Center, 2215 Fuller Rd, Ann Arbor MI 48105.
Toledo CBOC 1200 South Detroit Avenue, Toledo, OH
The Lieutenant Colonel Charles S. Kettles VA Medical Center is replacing two washer/disinfectors for the reprocessing of RMD in Sterile Processing Services (SPS) Department. As a part of this effort to relocate the Sterilization Process Services Department, The Lieutenant Colonel Charles S. Kettles VA Medical Center is seeking an enterprise to provide all equipment, configuration, equipment staging, installation, installation kits, de-installation and decommission of existing equipment, and provide end-user training of newly installed Sterilization equipment, as well as provide yearly preventative maintenance, and comprehensive ( all-inclusive service coverage ; parts, labor, and travel for all scheduled Preventative Maintenance inspections and unlimited repairs included) service options on all sterilization equipment provided to the facility.
Vendor will provide all installation, calibration, parts kits, and end- user training for implementing the new washer/disinfector in the SPS department. Vendor will also provide all necessary parts, services, labor, and accessories to ensure that all equipment is fully operational, and within hospital regulations, to ensure compliance with all sterilization guidelines issued by the VA. All equipment provided by vendor must also fit within current construction space guidelines, and blueprint designs, for the existing space. Installation includes all necessary labor, and materials required to uncrate, set-in-place and assemble equipment. Also included as a part of installation services is an operational check-out test, calibration, any necessary adjustments, and a demonstration of the equipment for appropriate facility personnel. As well as demonstration of equipment, vendor will provide all necessary end-user training to facility personnel.
All equipment and services shall be delivered to 2215 Fuller Rd, Ann Arbor MI 48105. The second location is the Toledo CBOC and shall deliver to 1200 South Detroit Avenue, Toledo, OH. Equipment and services shall be delivered and installed during the date and time agreed upon by the VA and the vendor.
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