This Government Contract opportunity from Department Of Defense was posted on November 15, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Intent to Sole Source: Court Reporter Hardware

Closed

W912LD25Q0004Federal

Submission Closed11/22/2024, 03:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561492

New

Federal

Transcription and Court Reporting Services for Department of Energy (DOE), National Nuclear Security Administration (NNSA) Albuquerque Complex, Office of Personnel and Facility Clearances and Classif…The National Nuclear Security Administration, an agency of the Department of Energy, is forecasting a requirement for transcription and court reporting services to support the Albuquerque Complex. This effort specifically benefits the Office of Personnel and Facility Clearances and Classifications as well as the Office of Secure Transportation, with the place of performance located in New Mexico. This opportunity is designated as a small business set-aside under NAICS code 561492. Interested parties can coordinate with the Small Business Program Manager, Chelsea Murphy, regarding this upcoming requirement.

National Nuclear Security Administration

POSTED

DEADLINE

Certified Court Reporting

Solicitation # 26-012-210

Invitation for Bid No. 26-012-210 is issued by the State Water Resources Control Board to secure Certified Shorthand Reporter (CSR) services. The selected contractor will provide verbatim records for proceedings held before administrative law judges, arbitrators, and other hearing officers, including transcription services, real-time reporting, and Communication Access Real-time Translation (CART) for the hearing impaired. The anticipated contract term is 36 months, running from December 1, 2026, through November 30, 2029, with a maximum contract ceiling of $260,000. Performance is based in West Sacramento, and contractors must be physically located and legally authorized to operate within California. To be considered responsive, bidders must demonstrate at least five years of experience in CSR and transcription services, provide valid CSR certificates for all reporters, and submit resumes for key staff. Mandatory requirements include 3% Disabled Veteran Business Enterprise (DVBE) participation and adherence to the Code of Civil Procedure and Division 24 of Title 16 of the California Code of Regulations. Bidders must maintain strict confidentiality and retain all records for at least eight years. The evaluation process is a pass/fail responsiveness review, with preferences available for small businesses and nonprofit veteran service agencies. Bids must be submitted electronically by November 5, 2026, at 3:00 PM PST.

State Water Resources Control

POSTED

DEADLINE

Real-Time Reporting and Communication Access Real-time Translation (CART)This subcontract opportunity with the State Water Resources Control Board in California involves providing real-time reporting and Communication Access Real-time Translation (CART) services. The selected provider will deliver instantaneous computerized translation of proceedings to support prime contractors, specifically offering accessibility services for the hearing impaired. Key technical requirements include the use of specialized hardware and software to display live text on monitors, the development of job-specific dictionaries, and strict adherence to NCRA CART Style and Format Guidelines. The project is based in Alameda and falls under NAICS code 561492. Interested parties must submit their responses by the deadline of November 5, 2026. Further details regarding the solicitation can be accessed through the Cal eProcure portal.

State Water Resources Control

POSTED

DEADLINE

Legal Transcription and Document ProductionThis subcontract for Legal Transcription and Document Production supports prime contractors on State Water Resources Control Board projects in Alameda. The selected provider will be responsible for transcribing audio, video, or shorthand notes into official written transcripts, ensuring all documents are formatted according to Division 24 of Title 16 of the California Code of Regulations using Windows-compatible software. Final deliverables must be provided in both Word and PDF formats and transmitted via secure FTP, encrypted email, or USB. To qualify for this engagement, candidates must possess a minimum of five years of professional transcription experience. Interested parties should note that the response deadline is November 5, 2026. The project falls under NAICS code 561492 and is managed through the California state procurement system.

State Water Resources Control

POSTED

DEADLINE

Certified Shorthand Reporting ServicesThis subcontract opportunity is for Certified Shorthand Reporting Services to support prime contractors on projects for the State Water Resources Control Board. The selected provider will be responsible for creating verbatim records using machine shorthand for proceedings involving hearing officers, administrative law judges, and arbitrators throughout Northern, Central, and Southern California. Qualified candidates must possess the necessary stenographic equipment, have passed the CSR Exam, and demonstrate a minimum of five years of professional experience. The contract is categorized under NAICS code 561492, with a response deadline of November 5, 2026. Performance for these services is centered in Alameda, California.

State Water Resources Control

POSTED

DEADLINE

DRS RFP 26-07 Court Reporting Services

Solicitation # 28487

The Washington State Department of Retirement Systems is soliciting bids for certified court reporting services to support its Appeals Unit. The selected provider will be responsible for providing legal transcription and reporting for pre-hearing conferences, oral arguments, and hearings conducted under the Administrative Procedure Act. These services must be delivered either in person across Washington State or electronically via Zoom or similar web-based platforms. The workload typically consists of five to ten hearings or oral arguments annually, with a requirement for reporters to be available during standard business hours from Monday through Friday. This solicitation, identified as RFP 26-07 with solicitation number 28487, was posted on October 15, 2026. Interested bidders must submit their responses by the deadline of November 19, 2026, at 8:00 a.m. The contract focuses on ensuring accurate records for disputes involving state and local government employees, teachers, law enforcement, and firefighters, as these records may be subject to review by Washington Superior Courts.

Washington State Department of Retirement Systems

POSTED

DEADLINE

DVS – Court Reporting Services

Solicitation # 129870

The Virginia Department of Veterans Services (DVS) issued unsealed Invitation for Bids (uIFB) 129870 to establish a term contract for professional court reporting services. The scope of work includes providing in-person and virtual hearing appearances and the production of accurate, verbatim transcripts. In-person services are limited to a 10 to 15 mile radius of the DVS Headquarters in Richmond, Virginia. Contractors must be certified by the Virginia Court Reporters Association (VCRA) or the National Court Reporters Association (NCRA) and are required to use a stenography or stenomask machine. Key performance requirements include arriving 30 minutes early for in-person hearings and 5 minutes early for virtual proceedings, with final transcripts delivered within 10 business days. The contract is structured for an initial one-year term with four optional renewals. The Commonwealth reserves the right to make multiple awards to responsive and responsible bidders, with award priority given to DSBSD-certified micro or small businesses. Bidders must provide a data sheet including their business history and at least four current or recent similar accounts. Required insurance coverages include Workers Compensation, Employer Liability of 100,000 dollars, and Automobile Liability of 1 million dollars if applicable. Payments are processed 30 days after invoice receipt per the Prompt Payment Act, and contractors must maintain all relevant records for five years following final payment.

Virginia Department of Veterans Services

POSTED

DEADLINE

Professional Transcription and Court Reporting ServicesThis subcontract for Professional Transcription and Court Reporting Services supports prime contractors on Bureau of Indian Affairs projects under the Department of the Interior. The scope of work involves converting audio and video recordings into cleaned-up, edited written transcripts with a required accuracy rate of 95 to 98 percent. All final deliverables must be Section 508-compliant and adhere to SCLS Occupation Code 01035. To ensure data integrity and security, the provider must utilize secure file transfer systems and perform certified destruction of materials. This opportunity is designated as an Indian Small Business Economic Enterprise set-aside under NAICS code 561492. Responses are due by October 28, 2026.

Bureau Of Indian Affairs

POSTED

DEADLINE

Transcription Services (Nov 2026) for RACA

Solicitation # 140A1627Q0102

Solicitation 140A1627Q0102 is a combined request for firm-fixed-price transcription services for RACA, issued by the Bureau of Indian Affairs under the Department of the Interior. This requirement is set aside 100% for Indian Small Business Economic Enterprises (ISBEEs) under NAICS code 561492. The anticipated period of performance runs from November 19, 2026, to December 21, 2026, with services performed in Oklahoma City, Oklahoma. The contractor is responsible for providing all necessary equipment and must ensure that final transcripts are 508-compliant, produced in a cleaned-up edited style with 95-98% accuracy, and delivered within 20 business days after the event. Award will be made to the responsible offeror whose proposal is most advantageous to the government, based on technical alignment with the Statement of Work and price reasonableness. Offerors must provide a signed IEE Representation Form and self-certify their status under DIAR Part 1480. Key administrative requirements include electronic invoicing via the Invoice Processing Platform (IPP) and strict adherence to security protocols, including the secure transmission and eventual destruction of all working materials. The contract is subject to Service Contract Labor Standards for Court Reporters and incorporates various FAR clauses, including several RFO deviations.

Bureau Of Indian Affairs

POSTED

DEADLINE

Verbatim Legal TranscriptionistThis subcontract opportunity is for a Verbatim Legal Transcriptionist to support prime contractors on projects for the Virginia Workers Compensation Commission in Richmond. The selected provider will be responsible for converting audio and video recordings of hearings, interviews, and legal proceedings into professionally formatted text. Deliverables must be provided in both Microsoft Word and searchable PDF formats, utilizing high-fidelity playback equipment and secure file transfer methods to ensure accuracy and efficiency. Due to the sensitive nature of legal proceedings, the contractor must strictly adhere to PII safeguarding requirements and sign formal confidentiality statements. Interested parties should note that the response deadline is October 29, 2026. This engagement falls under NAICS code 561492 and focuses on maintaining high standards of fidelity and security for all transcribed government records.

Workers Compensation Commission

POSTED

DEADLINE

Transcription Services

Solicitation # 191100526

The Virginia Workers Compensation Commission is soliciting a contractor to provide professional, verbatim transcription services for workers compensation hearings, interviews, and other official agency recordings. The contract period runs from January 1, 2027, through December 31, 2029, with options for four one-year renewals. The contractor will be responsible for converting audio and video recordings into Microsoft Word and searchable PDF formats, with an estimated monthly volume of 1,500 to 2,500 pages across approximately 35 requests. Payment is based on the cost per page transcribed, and completed transcripts are generally due within two weeks of the upload date. To ensure high quality, the contractor must maintain a legal industry standard accuracy rate of 98% to 99% and utilize JAVS Viewer 8 software for specific recordings. All transcripts must be human-reviewed and certified for accuracy, with any identified errors corrected at no cost within two to five business days. The contractor must adhere to strict confidentiality and security protocols regarding personally identifiable information and provide a comprehensive quality assurance workflow. Award priorities are given to DSBSD-certified micro and small businesses depending on the bid amount, and all bids must be accompanied by a five percent bid bond. Proposals are due electronically by 6:00 PM on October 29, 2026.

Workers Compensation Commission

POSTED

DEADLINE

French Language Legal Support ServicesThis subcontract for French Language Legal Support Services involves providing bilingual court reporting and transcription services for the Government of Ontario's Ministry of Finance Financial Services Tribunal. The selected provider will work under prime contractors to capture proceedings and deliver certified French transcripts and recordings specifically for hearings conducted in French. Qualified candidates must hold professional certification in court reporting or transcription and provide proven certification of professional fluency in the French language. The solicitation was posted on October 8, 2026, with a response deadline of November 9, 2026.

Finance

POSTED

12 days ago

DEADLINE

in 20 days

General Info

Agency

Department Of Defense → W7NY Uspfo Activity Ri Arng

NAICS

561492 - Court Reporting and Stenotype Services

Place of Performance

East Greenwich, RI, 02818, USA

Set-Aside

NONE

Documents

W912LD-25-Q-0004 Eclipse Vox ASR System

rfq

High

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

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Timeline

1 update

PhaseClosed

PostedNov 15

special-notice

Notice updatedNov 15

The notice description changed.

Response DeadlineNov 22

Deadline has passed

Submission Closed

11/22/2024, 03:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → W7NY Uspfo Activity Ri Arng

Contacts2 people available

OfficeEAST GREENWICH, RI, 02818-1728, USA

Organization / AgencyDepartment Of Defense → W7NY Uspfo Activity Ri Arng

Office AddressEAST GREENWICH, RI, 02818-1728, USA

Contacts

Ryan Lawton

contact@example.gov

+1 (555) 000-0000

Kaitlin Simoes

contact@example.gov

Full Description

PLEASE READ THIS ENTIRE NOTICE CAREFULLY AS IT CONSTITUTES THE ONLY NOTICE THAT WILL BE ISSUED. In accordance with FAR 5.202(a)(13) the Pre-solicitation Synopsis for this requirement is waived. The solicitation, W912LD24Q0023, is released and attached. This announcement will be open for less than 30 days, in accordance with FAR 5.203(b). The Rhode Island Army National Guard (RIARNG) requires supplemental court reporting equipment which possesses capabilities to produce legal transcripts in a complete, end-to-end solution that converts speech to text in real-time with or without continuous commercial internet connection. The equipment must be in compliance with Army Regulation 27-10 (AR 27-10), which prescribes the policies and procedures pertaining to the administration of military justice and implements the Manual for Courts-Martial (MCM), United States, 2024, and the rules for courtsmartial (RCMs) contained in the MCM. To support this initiative, The Rhode Island Army National Guard (RIARNG) requires the purchase of court reporting equipment, specifically known as Eclipse Vox Automatic Speech Recognition (ASR) System (EVAS) which is proprietary to the company EVerbatim, Inc. RIARNG intends to award a Firm Fixed Price (FFP) purchase order on a sole source basis to the EVerbatim, Inc. (CAGE Code: 1HLK8). EVAS has capabilities currently not found on other court reporting equipment. EVAS has the capabilities to produce legal transcripts in a complete, end-to-end solution that converts speech to text in real-time with or without continuous commercial Internet connection, making it easily deployable to combat locations. EVAS has the ability to produce near real-time transcripts of recorded audio with a 90-95% accuracy rate. The system permits users to edit transcripts and redact both the audio and the written transcript simultaneously. EVAS is currently the only court reporting system that offers an integrated solution that unifies all hardware and software components necessary to deliver a complete and turnkey court reporting system. EVAS is comprised of software that unifies professionalgrade computer and audio components and unidirectional-wireless digital microphones for the purpose of producing automated legal transcript. EVAS also meets the mandatory requirements of Army Regulation 27-10 (AR 27-10), which stipulates the minimum characteristics required for Army Court Reporting equipment. Eclipse software is one of those mandatory characteristics. The original equipment manufacturer (OEM) / software developers of Eclipse confirmed EVerbatim Inc. is the sole source provider of Eclipse software to the US Armed Forces. Additionally, EVAS is proprietary to EVerbatim Inc., who does not have any resellers. The Army National Guard currently either utilizes a local court reporting service resource, which is not cost effective, or records the transcript manually which takes 3 months to complete and is not efficient. EVAS offers expedited court reporting capabilities, a high rate of accuracy, mobility and the ability to operate without internet making it deployable, as well as the convenience of having all parts sourced from one vendor ensuring compatibility issues are avoided. Currently, EVAS is the only court reporting equipment that meets the AR 27-10 requirements and offers the capabilities required by the Rhode Island Army National Guard. Therefore, EVerbatim Inc. is the only venue able to meet all of the necessary criteria for this requirement. This requirement is being solicited on a sole source basis to EVerbatim Inc., as concurred with by the RIARNG Office of Small Business Programs. This notice is not a request for competitive quotes. All responsible sources may submit a capability statement which will be considered by the Government. A determination by the Government not to complete this acquisition based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement.