Intent to Utilize the State of Florida Contract to Purchase Vehicle

The City of Clermont, Florida, through its Public Services - Public Works department, has issued a Request for Information (RFI 26-091) with the intent to leverage an existing State of Florida motor vehicle contract (25-10000-23-STC) for vehicle procurement. The solicitation, posted on April 28, 2026, requires responses to be submitted electronically via the OpenGov portal by May 6, 2026, at 3:00 PM, with hardcopy submissions accepted at the city’s procurement office address in Clermont. The NAICS code 441110 indicates this relates to new car dealers, reflecting the nature of the anticipated vehicle acquisition. The contract does not follow federal acquisition regulations (FAR), as it is a municipal procurement; therefore, no FAR clauses, federal contracting terms, or SAM.gov identifiers such as UEI or CAGE codes apply. Instead, the agreement relies on localized terms and conditions outlined in municipal documentation. Performance is expected to occur within Clermont, Florida, with no specified delivery or shipment terms such as FOB. The estimated annual expenditure associated with this initiative is $86,995, though no formal contract value or pricing structure is detailed in the solicitation. Insurance requirements are strictly defined, mandating $500,000 in general liability and automobile liability coverage per occurrence, with the City named as an additional insured. Workers’ compensation must meet Florida statutory limits, and carriers must maintain a minimum Best’s rating of B+:VI. Contractors are required to carry contractual indemnity and hold-harmless endorsements, with 30 days’ notice required for policy cancellation. All contractor personnel are classified as independent contractors, responsible for their own taxes, benefits, and workers’ compensation, with mandatory criminal background checks and ongoing reporting of personnel changes. Payment terms include an 80/20 revenue split, with an alternative flat-fee option of $40 or $75 per day for specific facility use, contingent on submission of monthly attendance rosters. The City retains the right to terminate the agreement with ten days’ written notice, with compensation due only for completed services rendered. The procurement process does not include formal evaluation factors, award methodology, or contract administration roles such as COR or COTR, and invoicing procedures, payment office details, and accounting codes like TAS or AAC are not specified, indicating reliance on municipal internal processes and electronic submissions