Interior & Exterior Doors

Overview: This Event is issued by the State University of New York (SUNY), through and on behalf of the State University of New York at Stony Brook (herein after referred to as "SUNY”) to solicit proposals for interior and exterior doors to the State University of New York at Stony Brook, Stony Brook, NY 11794 , as herein described delivered NET FOB Destination in accordance with SUNY at Stony Brook 25/26-014MC and Exhibits A (Standard Contract Clauses), A-1 (Affirmative Action Clauses), Exhibit D (Non-Collusive Bidding Certification), Exhibit M (MWBE Forms), Exhibit L (Procurement Lobbying Law), Exhibit R (Certification Under Executive Order No.16), Exhibit T (ST-220) Exhibit V (Vendor Responsibility), Exhibit E (EO 177 Certification) and Exhibit H (N.Y. State Finance Law §139-l Certification), attached hereto and made part of this proposal. The State University of New York at Stony Brook intends to place a one time Purchase Order with a qualified Bidder for the supply of interior and exterior doors and hardware as listed in Attachment 1 –Pricing Page Submission Form in the Buyer Attachments section of this IFB and as per the door/frame specifications attached as Attachment 2. If awarded, the Bidder/Seller shall supply the doors upon receipt of a Purchase Order issued by SUNY. With respect to such Purchase Order, the Buyer will only be obligated to purchase, and Seller will only be obligated to sell, the specified items in the written instructions of the University. Delivery of the doors shall be in accordance with the delivery schedule listed in Attachment 3 – Door Delivery Schedule & Instructions located in the Buyer Attachments section of this IFB. Delivery must include the appropriate vehicle and equipment to offload the material, such as a forklift or spider. Background: Stony Brook University, part of the State University of New York system, is located 60 miles from New York City on Long Island's North Shore. Our 1,100-acre campus is home to almost 26,000 undergraduate, graduate, and doctoral students and more than 14,500 faculty and staff. Stony Brook University is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU). It consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. The University consists of approximately 4,962,878 square feet of building space and over 16 miles of roadway. Key Events Bid Opening Date: July 1, 2025 12:00 P.M. Deadline for Questions: July 22, 2025 12:00 P.M. Proposals Due Date and Time July 24, 2025 12:00 P.M. SUNY reserves the right, in its sole discretion, to modify the above schedule. Bidders will be notified via email of any changes in a timely manner. Bidder Questions: Questions regarding the electronic bidding process should be directed to the designated contact(s). Designated Contacts: Lynn Meyer, Assistant Director email: contact@example.gov All questions should be submitted on the Q&A Board citing the particular event section where applicable. Bidders should make efforts to ensure all questions are submitted no later than the date listed in the Key Events section as questions received after the closing date for questions may not be responded to prior to the proposal due date. Bidder identifying information will not be included in the response. Only answers posted on the Q&A Board are official. Responses to inquiries that substantially change or clarify the event in a substantial manner will be posted as an addendum. It is the responsibility of the Bidder to inquire about any requirement of this event that is not understood. SUNY will not be bound by oral responses to inquiries or written responses other than addenda. Bid Opening: SUNY reserves the right to not hold a public bid opening or at any time to postpone or cancel a scheduled bid opening. In the event a public bid opening is scheduled, Bidders will be notified. Method of Award (IFB): Award will be by lot to the lowest responsible, qualified bidder who meets all qualifications and specifications. Bidder must respond as requested. This IFB is part of a competitive procurement process designed to serve the best interests of the SUNY and the People of the State of New York. It is also designed to provide all bidders with a fair and even opportunity to have their products and services considered. SUNY will conduct a comprehensive review of each responsive bid submitted in accordance with the terms of this IFB. Administrative Review: Each proposal received by the due date and time will be screened for completeness and conformance with requirements for proposal submission as set forth in this IFB. Pricing Page Submission Form Instructions: No modifications may be made to the Pricing Page Submission Form – Attachment 1 (located in the Buyers Attachment Section of this IFB). Modifications to this Pricing Form may result in disqualification. Items: Price shall be in accordance with the items listed or on the Pricing Page Submission Form (Attachment 1) found in the Buyer Attachments section of this IFB. Your quote must be for the products listed and must meet all specifications as listed in Attachment 2. You must quote all doors for your quote to be considered. Your quote must be uploaded in the Supplier Attachments section of the IFB. In addition to attaching your quote, you must attach a copy of the manufacturers' specifications for the doors, frames and hardware you are quoting. FOB: Price shall be FOB (Free on Board) Destination, Freight Prepaid. Freight must be included in your pricing and not submitted as a separate line item. Preparation Costs: Bidder is responsible for all costs, direct or indirect, that it incurs related to the preparation and submission of a proposal in response to this event. Pricing: All prices and conditions must be included in the original proposal. Prices and conditions not included in the original proposal will be rejected. Order Shipment: The Bidder awarded the order, must ship all the doors in multiple shipments as noted in Attachment 3 – Delivery Schedule & Instructions. For each door (42 in total), you must pack all items listed for each door (i.e. door, frame and hardware) and indicate the door number on the package and packing slip. Quote Hold: The submission of a proposal constitutes a non-revocable, binding offer to provide said Items. Such binding offer shall be firm and not revocable for a period of one hundred twenty (120) days from event close date. Subsequent to such one hundred twenty (120) days, the proposal is subject to withdrawal communicated in writing and signed by the Bidder. Tax Exempt: SUNY is exempt from sales tax. All prices should be quoted without the sales tax. Ordering: SUNY must be able to return, change, or cancel orders at any time before shipment without penalty or up to seven (7) days of receipt of delivery for any reason including, but not limited to, contractor error, damaged goods, “decided we don’t need,” etc. The terms of goods returned after seven (7) days will be mutually agreed upon by both parties. The Contractor shall honor all manufacturers’ guarantees. Official responses to all questions posed will be answered through the Q&A Board. Reserved Rights: SUNY Reserves the right to: Reject any and all proposals received in response to this IFB, make a contract award in whole or in part. Make no contract award. Reject any or all portions of any proposal, to negotiate terms and conditions consistent with this IFB and to make an award for any or all remaining portions. Withdraw the IFB at any time, at SUNY’s sole discretion. Disqualify any Bidder whose conduct or proposal fails to conform to the requirements of the IFB. Use proposal information obtained through site visits, management interviews and the state’s investigation of a Bidder’s qualifications, experience ability or financial standing, and any material or information submitted by the Bidder in response to SUNY’s request for clarifying information, in the course of evaluation and/or selection under the IFB. Prior to the bid opening, amend the IFB specifications to correct errors of oversights, or to supply additional information, as it becomes available. Request certified and non-certified audited financial statements for the past three (3) completed fiscal years and/or other appropriate supplementation including, but not limited to, interim financial statements and credit reports. Request references and contact any or all references and perform other related due diligence. 10. Adjust or correct cost or cost figures with the concurrence of the Bidder if mathematical or typographical errors exist. 11. Waive requirements or amend this IFB upon notification to all Bidders. Mandatory requirements may be eliminated if unmet by all Bidders. 12. Negotiate with Bidders responding to this IFB within the requirements necessary to serve the best interests of SUNY. 13. Begin contract negotiations with another Bidder in order to serve the best interests of SUNY should contract negotiations with the Successful Bidder be unsuccessful within a time frame acceptable to SUNY. 14. Require clarifications from Bidders for purposes of assuring a full understanding of responsiveness, and permit revisions from all Bidders determined to be susceptible to contract award prior to award. In order to access the bid documents, you will need to register your company on our web-based solution powered by Jaggaer: Jaggaer Supplier Registration: https://solutions.sciquest.com/apps/Router/SupplierLogin Public Site URL: https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=SUNY Tutorial Video on registration process https://www.youtube.com/watch?v=EPwSanSotkw Current Bid Opportunities/Vendor Database Portal https://www.asa.stonybrook.edu/Procurement/CurrentBidOpportunities/Vendors/Account/LogIn Stage Description Stage Description No description available. Required