Invitation for Bids (IFB) for SolarWinds 3-year Maintenance Renewal

The Orange County Transportation Authority is seeking bids for a three-year maintenance renewal of SolarWinds Observability for Enterprise with Access Rights Manager under Solicitation Number 250365, with a total estimated contract value of $320,761. This Invitation for Bids (IFB) is a firm-fixed-price, lump sum procurement requiring authorized resellers to provide annual maintenance renewals for two specific SolarWinds products: Access Rights Manager ARMA1500 for up to 1500 active accounts and SolarWinds Observability Self-Hosted Advanced for Enterprise AE1000 for up to 1000 nodes, each for a three-year term extending from June 26, 2026, to June 25, 2029. The award will be made to the lowest responsive and responsible bidder, with cost as the sole evaluation factor; qualifications, staffing, and work plans are not considered. Bids must be submitted through the OpenGov Procurement portal by 11:00 a.m. on June 11, 2026, and will be publicly opened at the Authority’s Administration Office in Orange, California, with an optional teleconference available. Bidders must be authorized resellers of SolarWinds and must provide proof of authorization, complete all required forms including the Status of Past and Present Contracts Form, List of Subcontractors, and applicable DBE documentation, and comply with federal, state, and local laws including Davis-Bacon wage requirements, anti-kickback provisions, and equal employment opportunity standards. All items are delivered F.O.B. origin, with the bidder retaining title and bearing all risk of loss until delivery, and the Authority will not pay for any preparation, packing, crating, cartage, or freight. Packaging must meet strict labeling and numbering requirements, and each shipment requires a separate invoice issued only after delivery. Acceptance occurs at the destination after inspection, and payment is made within a reasonable time following formal acceptance, but neither inspection nor payment relieves the bidder of contractual obligations. Records must be maintained on a generally accepted accounting basis for four years after final payment, and the agreement contains clauses prohibiting assignment or substantial subcontracting without written consent, requiring full disclosure of organizational conflicts of interest, and ensuring compliance with the Authority’s Code of Conduct. All data provided to the Authority is subject to unlimited rights and the Freedom of Information Act, and the agreement is governed by applicable federal and local laws