ITB #26-138 Technology Equipment, Software, Services & Supplies - Discount

Collier County Public Schools is soliciting bids for technology equipment, software, services, and supplies under solicitation number 26-138, with all proposals required to be submitted electronically through the OpenGov e-Procurement Portal by May 26, 2026. The contract is structured as a discount-based procurement with an estimated annual spend of $5 million, though no guarantees are made regarding actual order volumes. Bidders must offer pricing based on F.O.B. Collier County, Florida, with all costs including packaging, handling, and delivery included in the quoted rates, and delivery must be completed within 5 to 30 days of order placement to any of the district’s 59+ locations across the county. The evaluation process emphasizes best overall value, with price being a significant but not sole factor; responsiveness, financial responsibility, demonstrated experience with at least three similar contracts in the past year, product availability, and compliance with all requirements are critical components. In the event of a tie, preference is given to vendors with a certified drug-free workplace program. Mandatory certifications include a conflict of interest statement, affidavit regarding illegal aliens, debarment certification, drug-free workplace certification, and an affidavit against labor coercion, all submitted as exhibits. Vendors must comply with strict security protocols including criminal background checks and fingerprinting for all personnel, in accordance with the Jessica Lunsford Act, and are prohibited from any interaction with students. Contracts are subject to a base two-year term with up to two optional two-year renewals contingent on performance and funding, and funding may be terminated with 90 days’ notice. All employees must be verified through E-Verify, and vendors must carry at least $1 million in liability insurance naming CCPS as an additional insured. Compliance with FERPA is mandatory to protect student data, and online ordering may be restricted to view-only access. Pricing must remain fixed at negotiated discounts throughout the contract period, and any deviation from specifications must be pre-approved. All submissions must be in PDF format via the online portal only, with no hard copies accepted. No formal FAR clauses are used; instead, internal CCPS sections govern requirements such as inspection, acceptance, and delivery, all of which rest with CCPS upon delivery.