ITB - Automobiles, Trucks, SUVs, Vans and Related Items for Harris County

Harris County is soliciting bids for a term contract to procure automobiles, trucks, SUVs, vans, and related items beginning on or about September 1, 2026, with an initial one-year period and two optional one-year renewal extensions. The solicitation, identified as 26/0133 and posted on July 17, 2026, is open for responses until August 10, 2026, and is managed through the Bonfire procurement portal. Vendors must submit complete proposals electronically, adhering strictly to the County’s format, which requires including all supplemental materials such as product data sheets, insurance certificates, Safety Data Sheets, subcontractor listings, and Texas tax exemption certificates. The contract does not specify a total estimated value, and pricing must be all-inclusive, covering delivery, fuel, labor, and other associated costs without separate line items. All vehicles must be new, unused, and in current production, meeting or exceeding OEM warranty standards—specifically a minimum three-year/36,000-mile bumper-to-bumper warranty and five-year/100,000-mile powertrain coverage—with vendor-installed accessories warrantied at the same level. Delivery is governed by F.O.B. Inside Delivery terms, requiring the vendor to deliver vehicles to the designated room or location within the County facility, with title and risk of loss transferring only upon physical receipt at the delivery point, primarily at the Vehicle Processing Center in Houston, Texas. Inspection and acceptance are the sole responsibility of Harris County, which may reject nonconforming vehicles based on condition, documentation accuracy, and compliance with specifications, including mandatory documents such as the Manufacturer’s Certificate of Origin, odometer statements, and Form 130-U. The County requires vendors to maintain comprehensive insurance coverage including workers’ compensation, commercial general liability, auto liability, umbrella liability, and errors & omissions, with Harris County named as an additional insured on a primary and non-contributory basis. Contractors must also certify compliance with Texas’ anti-boycott law regarding Israel, the Harris County minimum wage requirements, and the absence of delinquent County taxes or debts, with false statements leading to disqualification or termination. Payment is processed net 30 days from invoice receipt, submitted electronically to [email hidden] with a valid PO number and itemized details. Contract performance is contingent on the availability of appropriations, and if funds are not appropriated in a subsequent year, the contract or