ITB - Sprayer and Spreader Replacement for De-Icing/Anti-Icing Material and related items for the Harris County Toll Road Authority

The Harris County Toll Road Authority is seeking bids for the replacement of de-icing and anti-icing sprayer and spreader equipment under solicitation 25/0185, with an anticipated contract start date of June 1, 2026, and a one-year base term that may be renewed for up to six additional one-year periods. The contract requires the delivery of three fully assembled, new, and operational sprayers equipped with flat-fold booms, high-performance gas engine-driven centrifugal pumps, and WP MV control panels, all constructed with corrosion-resistant materials such as stainless steel to endure chloride exposure. All equipment must meet or exceed DOT, OSHA, and TxDOT standards, be in the latest production configuration, and not be within 12 months of manufacturer end-of-production. Vendors must submit equivalency documentation for any substitutions, provide annual usage reports, and maintain a 24/7 emergency contact protocol. Delivery is destination-based under F.O.B. Inside or F.O.B. Destination terms as specified in the purchase order, with liquidated damages of 1% per calendar day for delays, capped at 10% of the contract value. The award will be made on the basis of the lowest and best offer, evaluating price alongside performance, quality, and compliance, with no formal weighting or scoring system applied. Vendors must comply with extensive certifications and representations, including adherence to Texas’ anti-boycott of Israel law, certification of non-debarment, Texas residency status, compliance with Harris County’s minimum wage policy, and full disclosure of interested parties through Form 1295. Tax and debt compliance is mandatory, and any delinquency in Texas taxes or Harris County debts results in immediate disqualification. All pricing must be all-inclusive with no separate line items, and price increases are strictly limited—no increases permitted within the first 90 days or within 90 days of a prior increase, and all reductions must be passed through immediately. Insurance requirements include workers’ compensation, general liability, auto liability, umbrella coverage, and errors and omissions, with vendors required to indemnify Harris County for all claims arising from performance. Invoices must be itemized, submitted monthly via email to [email hidden] or by mail to Harris County Accounts Payable in Houston, and must include the purchase order number and supporting documentation. No federal electronic invoicing system is used. Vendors must designate a local account manager with emergency contact information and maintain