J--Audiology Equipment Maintenance This amendment completely replaces the previous notice VA-255-10-RQ-0105_1

VA-255-10-RQ-0105, Audiology Equipment Maintenance-Wichita VAMCThis is a combined synopsis/solicitation for commercial services prepared in accordance with format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, proposals are being requested and a written solicitation will not be issued. This solicitation will be evaluated and awarded per the prescribed procedures of FAR Part 13, Simplified Acquisition Procedures. The solicitation number for this procurement is VA-255-10-RQ-0105 and is issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2005-38. The North American Industry Classification System code for this acquisition is 423450, Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers, with a size standard of 100 employees. This acquisition is for full and open competition. This is a Firm Fixed Price procurement and will be procured using commercial item procedures and award will be based on price and technical factors described herein. Schedule of Supplies/Services and Price/Costs Base Period: Feb 1, 2010 through Jan 31, 2011 CLIN Description Qty Unit Unit Price Extended Amount 0001 Annual exhaustive calibration and Preventive Maintenance on selected audiology equipment per attached Statement of Work 4 QR $ $ Sub-Total Base Period $ Option Year I: Feb 1, 2011 through Jan 31, 2012 CLIN Description Qty Unit Unit Price Extended Amount 0001 Annual exhaustive calibration and Preventive Maintenance on selected audiology equipment per attached Statement of Work 4 QR $ $ Sub-Total Option Year I $ Option Year II: Feb 1, 2012 through Jan 31, 2013 CLIN Description Qty Unit Unit Price Extended Amount 0001 Annual exhaustive calibration and Preventive Maintenance on selected audiology equipment per attached Statement of Work 4 QR $ $ Sub-Total Option Year II $ Option Year III Feb 1, 2013 through Jan 31, 2014 CLIN Description Qty Unit Unit Price Extended Amount 0001 Annual exhaustive calibration and Preventive Maintenance on selected audiology equipment per attached Statement of Work 4 QR $ $ Sub-Total Option Year III $ Option Year IV: Feb 1, 2014 through Jan 31, 2015 CLIN Description Qty Unit Unit Price Extended Amount 0001 Annual exhaustive calibration and Preventive Maintenance on selected audiology equipment per attached Statement of Work 4 QR $ $ Sub-Total Option Year IV $ CLIN Description Qty Unit Unit Price Extended Amount The contractor shall provide all services to include an annual exhaustive calibration with preventative maintenance on all listed equipment & three quarterly checks on selected equipment during the period of this contract for equipment located at the Department of Veterans Affairs Medical and Regional Office Center, 5500 E. Kellogg, Wichita, KS. The contractor will be expected to provide all necessary parts, labor, and materials needed to successfully perform preventive maintenance services and exhaustive calibrations. All other parts not included in a regularly scheduled PM will be billed separately, with service technician to coordinate this with Engineering at time of service. Preventive maintenance inspection shall be accomplished during the months of February, May, August and November according to the schedule in the equipment list below. All equipment will be calibrated annually during the month of May except for the Safety and Emergency Management equipment. The preventive maintenance shall consist of a complete check of the equipment, making all necessary adjustments, alignments, cleaning, lubrications and calibrations to insure equipment meets or exceeds the manufacturer's original specifications. Exhaustive calibration includes all of the actions required for preventive maintenance services plus instrument specific calibration actions." Any required parts will be handled as explained above. The contractor will contact Engineering Service prior to each visit to schedule specific days and times for the visit. Upon arrival, the service technician will report to Building 20, room 103 to receive a visitor's badge for access into the facility. Inspections shall be performed between 8:00 a.m. and 4:00 p.m., Monday through Friday, excluding federal holidays. Preventive maintenance inspections shall be scheduled with Engineering Service, giving a minimum of three (3) normal working days advance notice prior to arrival. On completion of service the technician MUST REPORT TO Engineering Service, Bldg. 20, rm. 103, submit the individual service slips for each inspection or service call, and submit any requirements for additional parts (if any). Engineering Service Personnel to be notified: Lou Bradshaw or Laurie Hickle +1 (555) 000-0000 The resulting contract shall be effective for one year effective t 1 Feb 2010 through 31 January 2011 with option to renew four (4) additional one year periods at the option of the Government. Qualifications: (a) Contractor shall be fully qualified to provide the required technical services for all listed equipment below. (b) Contractor shall have a minimum of one (2) years experience in calibration and maintenance of audiology equipment. (c) Contractor shall furnish a resume for each technician who will provide services for this contract. (d) Past performance shall assess contractor's relevant and recent experience to ensure performance factors are met by any offeror. Poor past job performance is cause to not consider an applicant even if the applicant is the sole offer. Services shall be paid quarterly in arrears upon submission of proper invoice. . EQUIPMENT Located bld 1, 4th floor MAINTENANCE AND CALIBRATION Maintenance PM Inspections Calibration Quarterly Annual Quarterly Annual Grason-Stadler GSI TYMSTAR2 SN# 20030325 Feb, , Aug, and Nov May Grason-Stadler Clinical Audiometer GSI 61 SN# 20030461 Feb, , Aug, and Nov May AUDIOSCAN VERIFIT 3071 May AUDIOSCAN VERIFIT 3072 May Grason-Stadler GSI 33 SN# 0713 Middle Ear Analyzer Feb, , Aug, and Nov May MAICO MA40 SN# 74737 May Grason-Stadler GSI 61 SN# 990446 Feb, Aug, and Nov May Grason-Stadler GSI TYMSTAR2 SN# AL062342 Feb, , Aug, and Nov May WELCH ALLYN TM262V4 SN#AL062341 May BIOLOGIC NAV PRO SN# NP03G0620 May OTODYNAMICS 292 USB-I CLINICAL DP + TE0AE ANALYZER SN# P3107050304 May ICS CHARTR 200 SN 000598 May Safety and Emergency Management Equipment Located in SEMO bld Dupont Acoustic dosimeter and calibrator SN 02649/18247 Nov Nov AMETEK dosimeter and calibrator SN 5950/EE45556 Nov Nov CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm This solicitation document incorporates the following provisions and clauses which are in effect through Federal Acquisition Circular (FAC) 2005-36. FAR 52.212-4, Contract Terms and Conditions - Commercial Items (March 2009) Addenda to 52-212-4: the following clauses apply to this acquisition: FAR 52.232.35, Designation of Office for Government Receipt of Electronic Funds Transfer Information (May 1999) VAAR 852-203-70, Commercial Advertising (Jan 2008) VAAR 852-237-70, Contractor Responsibilities (Apr 1984) (fill in "State of Missouri") VAAR 852.203-71. Display of VA Hotline Poster (Dec 1992) FAR 52-212-5. Contract Terms and Conditions required to Implement Statutes of Executive Orders - Commercial Items (Jun 2009), inclusive of: 52.219-6, Notice of Total Small Business Set-Aside (June 2003) 52-219-28. Post Award Small Business Rerepresentation (April 2009) 52.222-3, Convict Labor (June 2003); 52.222-21. Prohibition of Segregated Facilities (Feb 1999); 52.222-26. Equal Opportunity (Mar 2007); 52-222-50, Combating Trafficking in Persons (Aug 2007) 52.225-1, Buy American Act - Supplies (Feb 2009); 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2006); 52-232-34. Payment by Electronic Funds Transfer - Other than Central Contractor Registration (May 1999); ELECTRONIC INVOICE SUBMISSION: The Department of Veterans Affairs (VA Financial Service Center (FSC) is the designated agency office for invoice receipt in accordance with the Prompt Payment Act (5 CFR part 1315). FSC or its designated representative may contact the vendor to provide specific instructions for electronic submission of invoices. The vendor will be responsible for any associated expenses. FSC may utilize third-party contractors to facilitate invoice processing. Prior to contact by FSC or its designated representative for electronic invoicing submissions, the vendor shall continue to submit all invoices to FSC at the following mailing address: Department of Veterans Affairs, Financial Services Center, P.O. Box 149971, Austin, TX 78714-8971. FAR 52.212-1. Instructions to Offerors - Commercial Items (Jun 2008) Addenda to FAR 52-212-1: The following clauses apply to this acquisition: FAR 52-216-1, Type of Contract (fill in Firm Fixed Price) (Apr 1984) FAR 52.232-38, Submission of Electronic Funds Transfer Information with Offer (May 1999) FAR 52-212-2. Evaluation - Commercial Items (Jan 1999) Award will be made to the offeror determined to be the Best Value to the Government in accordance with FAR 52.212-2 Evaluation Factors. Evaluation may be made with or without discussions with the offeror. The following factors shall be used to evaluate offers: (i) technical capability of the service(s) offered to meet the Government requirement as stated in this synopsis; (ii) past performance; and (iii) price. Technical proposal includes candidate resume and may require an audition. Past performance letter of reference shall be included in the proposal and is deemed recent if it is within a three (3) year period and relevant if it references candidate's musical skill. The Government will make an award to the responsible offeror whose offer conforms to the solicitation and is provides the best value to the Government. Technical capability and past performance are equal and slightly more important than price. Note: All offerors must be registered in the Central Contractor Registration (CCR) before being considered for award. Information concerning CCR requirements may be viewed via the Internet at http://www.ccr.gov or by calling the CCR Registration Center at +1 (555) 000-0000. Offerors shall include completed copy of the Online Offeror Representations and Certifications Application. Please refer to http://orca.bpn.fov/login.aspx for information regarding the Online Representation and Certification Application process. FAR 52.212-3, Offeror Representations and Certifications - Commercial Items (Jul 2009) - Offeror must include a completed copy of this provision with its offer or submit annual representation and certifications electronically at http://orca.bpn.gov. All questions must be submitted via e-mail to contact@example.gov by January 19, 2010, 12:00 p.m. EST. Responsible firms may submit a written response to this notice. Oral proposals will not be accepted. The VA intends to award a firm-fixed price contract to the offeror whose proposal represents the best value to the Government, price and other factors considered. Submit all price, technical proposal including references to Attn: Dennis Putman (LOG), VA Medical Center, 5500 E. Kellogg, Wichita, KS 67218 by the due date of January 19, 2010, 12:00 p.m. EST. Proposals may also be faxed to +1 (555) 000-0000 or via e-mail to contact@example.gov. Confirmation that electronic (fax or e-mail) transmittal has been received is the responsibility of the Offeror. ADDENDUM to FAR 52.212-1 Instructions to Offerors --- Commercial Items - Sub-Part 13. Test Program: This procurement is being conducted under the Subpart 13.5 test program where simplified acquisition procedures apply and the conduct of the procurement will be in accordance with Parts 12, 13 or 15 of the FAR or some combination thereof.