J--Combined Synopsis/Solicitation for Preventative Maintenance and Calibration Services for the Laboratory Blue M Walk-in Oven

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in far subpart 12.6-streamlined procedures for evaluation and solicitation for commercial items-as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. The solicitation is being issued using simplified acquisition procedures. This solicitation is a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-68. The associated North American Industrial Classification System (NAICS) code for this procurement is 811310. The small business size standard in millions is $7M and only small businesses shall be considered for award as this requirement is set-aside 100% for small business. The Army Research Laboratory (ARL) Composite and Hybrid Materials Branch has a requirement for preventative maintenance and calibration services for the laboratory Blue M walk-in oven used for composite material processing for the development of lightweight structures for the solider. This effort will require a one time maintenance service visit for an estimated 3 days. All interested Contractors shall provide a quote for the following: Line Item 0001: Preventative Maintenance and Calibration services for the laboratory Blue M Walk-in Oven that shall meet or exceed the following salient characteristics: A. The Contractor shall perform maintenance service to the Blue M walk-in oven Serial# SWH-128, Model# WOH-8168, in Lab of building 4600 on Aberdeen Proving Ground, Aberdeen, MD 21005. B. The contractor shall contact the Technical Point of Contract (TPOC) to schedule one (1) calibration/s and prevention maintenance visit during the period of performance. C. The Contractor shall remove the control panel enclosure, heating elements, recirculation blower motor, and thermocouples of the oven and prepare the oven for replacement parts. D. The Contractor shall replace the control panel's interior components. They shall replace the 20 horsepower (hp) recirculation motor, and belts and wires from the motor to the control panel. They shall replace the 72 heating elements and all element clips. They shall also replace the heater circuit wires from the control panel to the elements, the wire from the controller to the thermocouples thermocouples, and thermocouple wires. E. The Contractor shall supply and install Eurotherm Nanodac programmable controller or equivalent. The controller will have a female plug that is accessible through the control panel for downloading data to a computer. F. The Contractor shall supply personnel for in house labor and field service labor. F.1 The Contractor shall cover all travel and living expenses for its personnel. G. The Contractor shall supply the Technical Point of Contact (TPOC) with updated electrical prints. H. The Contractor shall verify the operation of the entire system after all updates and service work is complete. I. The Contractor shall provide onsite training for the operation of the oven at the completion of operation verification. J. The Contractor will be responsible for all shipping and freight costs of supplied material and parts associated with this service. Final acceptance shall be provided upon successful completion of delivery, installation, and demonstration of all performance specifications. The contractor shall perform maintenance services at Aberdeen Proving Ground, Building 4600, Lab 1006, Aberdeen, MD 21005. Evaluation Criteria: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation and will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Technical, Past Performance and Price. The Technical element of the evaluation will be a determination as to whether the proposed service meets the performance characteristics and specifications in the solicitation. The Technical element of the evaluation shall be based solely on information furnished by the vendor. The Government is not responsible for locating or securing any information, which is not identified in the proposal. To ensure sufficient information is available, vendors must furnish as part of their quote all descriptive procedures/material necessary for the Government to determine whether the service meets the performance characteristics and specifications of the requirement. If the offeror proposes to modify a service procedure so as to conform to the requirement of this solicitation, the offeror shall include a clear description of such proposed modifications and clearly mark any descriptive materials to show modifications. Past performance will be evaluated based on information provided by the offeror as to actual sales of the proposed service to industry or Government agencies. Past performance will consider the ability of the offeror to meet technical capabilities, delivery schedules (warranty fulfillment and maintenance reputation included as applicable). Offerors shall include 3 records of sales from the previous 12 months. Offerors shall identify a point of contact for each sale by providing a name and telephone number. Price will be evaluated based on the total quoted price. Technical and past performance are of equal importance and when combined are significantly more important than price. The Government reserves the right to award to other than the lowest price and to award without discussions. The full text of a FAR provision or clause may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following provisions apply to this acquisition: 52.212-1 Instructions to Offerors-Commercial Items; 52.212-3 Offerors Representations and Certifications- Commercial Items. Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov/www.sam.gov in accordance with FAR 52.212-3 Offerors Representations and Certifications- Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following clauses apply to this acquisition: 52.203-6 Restrictions on Subcontractor Sales to the Government 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.209-6 Protecting the Government Interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.212-4 Contract Terms and Conditions-Commercial Items 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items including subparagraphs 52.219-6 Notice of Total Small Business Set-Aside 52.219-28 Post-Award Small Business Program Representation 52.222-3, Convict Labor 52.222-19 Child Labor - Cooperation With Authorities And Remedies 52.222-21 Prohibition of Segregated Facilities 52-222-26 Equal Opportunity 52.222-36 Affirmative Action for Workers with Disabilities 52.222-50 Combating Trafficking in Persons 52.223-18 Encouraging Contractor Policies to Ban Text Messaging while Driving 52.225-13 Restriction on Certain Foreign Purchases 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration 252.203-7000 Requirements Relating to Compensation of Former DOD Officials 252.203-7005 Representation Relating to Compensation of Former DOD Officials 252.204-7011 Alternative Line Item Structure 252.215-7007 Notice of Intent to Resolicit 252.215-7008 Only One Offer 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7010 Levies on Contract Payments 252.232-7006 Wide Area WorkFlow Payment Instructions 252.244-7000 Subcontracts for Commercial Items 252.246-7003 Notification of Potential Safety Issues Required Submissions: 1. Past Performance: Offerors must provide a list of at least three (3) references to whom the same or similar services has been provided. The list of references shall include, at a minimum: The name of the reference contact person and the company or organization; the telephone number of the reference contact person; the contract or grant number; the amount of the contract and the address and the telephone number of the Contracting Officer if applicable; the date of delivery or the date services were completed and a description of the services sold to the three (3) references; 2. An electronic copy of a quotation which addresses the line item; 3. This is an Open-Market Combined Synopsis/Solicitation for equipment as defined herein. The Government intends to award a Purchase Order as a result of this Combined Synopsis/Solicitation that will include the terms and conditions that are set forth herein. In order to facilitate the award process, ALL quotes shall include a statement regarding the terms and conditions herein as follows: The offeror shall state quote mark The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition. quote mark OR The offeror shall state quote mark The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following: Offeror shall list exception(s) and rationale for the exception(s) Please note that this procurement is not being conducted under the GSA Federal Supply Schedule (FSS) program or another Government-Wide Area Contract (GWAC). If an offeror submits a quotation based upon an FSS or GWAC contract, the Government will accept the quoted price. However, the terms and conditions stated herein will be included in any resultant Purchase Order, not the terms and conditions of the offeror's FSS or GWAC contract, and the statement required above shall be included in the quotation. All quotes must be received no later than 5:00 PM ET, September 18, 2013. All quotes should be submitted via email to: Briann Richardson, Sr. Contract Specialist, contact@example.gov. Faxed quotes shall not be accepted. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Sr. Contract Specialist noted above.