J--Maintenance on 10 Xerox wide format printers, 1 Synergix Scanner, and 10 other scanners.

(i) This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) Solicitation No. M00146-11-Q-X905 is hereby issued as a Request for Quotation. (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-51 and Defense Acquisition Circular 98-121. (iv) This acquisition is set-aside 100% for small businesses. The North American Industry Classification System Code is 811212 with a small business size standard of $25.0 million. (v) Contract line item numbers, quantities, and units of issues: 0001 Maintenance Contract on 10 Xerox wide format printers, 1 Xerox Synergix Scanner, and 10 Xerox scanners. Base period of 01 July 2011 through 30 June 2012 0001AA Printer – Serial Number MDH-002480G 12 Months To include print allowance of 5,000 square feet 0001AB Printer – Serial Number MDH-000533G 12 Months To include print allowance of 5,000 square feet 0001AC Printer – Serial Number MDH-002473G 12 Months To include print allowance of 5,000 square feet 0001AD Printer – Serial Number MDH-000604G 12 Months To include print allowance of 5,000 square feet 0001AE Printer – Serial Number: MDH-002470G 12 Months To include print allowance of 5,000 square feet 0001AF Printer – Serial Number: MDH-002458G 12 Months To include print allowance of 1,500 square feet 0001AG Printer – Serial Number: MDH-002467G 12 Months To include print allowance of 1,500 square feet 0001AH Printer – Serial Number: MDH-002468G 12 Months To include print allowance of 1,500 square feet 0001AJ Printer – Serial Number: MDH-000611G 12 Months To include print allowance of 1,500 square feet 0001AK Printer – Serial Number: MDH-002471G 12 Months To include print allowance of 1,500 square feet 0001AL Synergix Scanner – S/N: PKU546953 12 Months 0001AM Scanner - Serial Number: YKE001599 12 Months 0001AN Scanner - Serial Number: YKE001617 12 Months 0001AP Scanner - Serial Number: YKE001614 12 Months 0001AQ Scanner - Serial Number: YKE001616 12 Months 0001AR Scanner - Serial Number: YKE001582 12 Months 0001AS Scanner - Serial Number: YKE001608 12 Months 0001AT Scanner - Serial Number: YKE001585 12 Months 0001AU Scanner - Serial Number: YKE001538 12 Months 0001AV Scanner - Serial Number: YKE001610 12 Months 0001AW Scanner - Serial Number: YKE001591 12 Months 0001AX Overages for Printers listed under CLINs 16,246 Each 0001AA, AB, AC, and AD. 0001AY Overages for Printer listed under CLIN 4,000 Each 0001AE. 0001AZ Overages for Printers listed under CLINs 116,598 Each 0001AF, AG, AH, AJ, and AK. 0002 Maintenance Contract on 10 Xerox wide format printers, 1 Xerox Synergix Scanner, and 10 Xerox scanners. Base period of 01 July 2012 through 30 June 2013 0002AA Printer – Serial Number MDH-002480G 12 Months To include print allowance of 5,000 square feet 0002AB Printer – Serial Number MDH-000533G 12 Months To include print allowance of 5,000 square feet 0002AC Printer – Serial Number MDH-002473G 12 Months To include print allowance of 5,000 square feet 0002AD Printer – Serial Number MDH-000604G 12 Months To include print allowance of 5,000 square feet 0002AE Printer – Serial Number: MDH-002470G 12 Months To include print allowance of 5,000 square feet 0002AF Printer – Serial Number: MDH-002458G 12 Months To include print allowance of 1,500 square feet 0002AG Printer – Serial Number: MDH-002467G 12 Months To include print allowance of 1,500 square feet 0002AH Printer – Serial Number: MDH-002468G 12 Months To include print allowance of 1,500 square feet 0002AJ Printer – Serial Number: MDH-000611G 12 Months To include print allowance of 1,500 square feet 0002AK Printer – Serial Number: MDH-002471G 12 Months To include print allowance of 1,500 square feet 0002AL Synergix Scanner – S/N: PKU546953 12 Months 0002AM Scanner - Serial Number: YKE001599 12 Months 0002AN Scanner - Serial Number: YKE001617 12 Months 0002AP Scanner - Serial Number: YKE001614 12 Months 0002AQ Scanner - Serial Number: YKE001616 12 Months 0002AR Scanner - Serial Number: YKE001582 12 Months 0002AS Scanner - Serial Number: YKE001608 12 Months 0002AT Scanner - Serial Number: YKE001585 12 Months 0002AU Scanner - Serial Number: YKE001538 12 Months 0002AV Scanner - Serial Number: YKE001610 12 Months 0002AW Scanner - Serial Number: YKE001591 12 Months 0002AX Overages for Printers listed under CLINs 16,246 Each 0002AA, AB, AC, and AD. 0002AY Overages for Printer listed under CLIN 4,000 Each 0002AE. 0002AZ Overages for Printers listed under CLINs 116,598 Each 0002AF, AG, AH, AJ, and AK. 0003 Maintenance Contract on 10 Xerox wide format printers, 1 Xerox Synergix Scanner, and 10 Xerox scanners. Base period of 01 July 2013 through 30 June 2014 0003AA Printer – Serial Number MDH-002480G 12 Months To include print allowance of 5,000 square feet 0003AB Printer – Serial Number MDH-000533G 12 Months To include print allowance of 5,000 square feet 0003AC Printer – Serial Number MDH-002473G 12 Months To include print allowance of 5,000 square feet 0003AD Printer – Serial Number MDH-000604G 12 Months To include print allowance of 5,000 square feet 0003AE Printer – Serial Number: MDH-002470G 12 Months To include print allowance of 5,000 square feet 0003AF Printer – Serial Number: MDH-002458G 12 Months To include print allowance of 1,500 square feet 0003AG Printer – Serial Number: MDH-002467G 12 Months To include print allowance of 1,500 square feet 0003AH Printer – Serial Number: MDH-002468G 12 Months To include print allowance of 1,500 square feet 0003AJ Printer – Serial Number: MDH-000611G 12 Months To include print allowance of 1,500 square feet 0003AK Printer – Serial Number: MDH-002471G 12 Months To include print allowance of 1,500 square feet 0003AL Synergix Scanner – S/N: PKU546953 12 Months 0003AM Scanner - Serial Number: YKE001599 12 Months 0003AN Scanner - Serial Number: YKE001617 12 Months 0003AP Scanner - Serial Number: YKE001614 12 Months 0003AQ Scanner - Serial Number: YKE001616 12 Months 0003AR Scanner - Serial Number: YKE001582 12 Months 0003AS Scanner - Serial Number: YKE001608 12 Months 0003AT Scanner - Serial Number: YKE001585 12 Months 0003AU Scanner - Serial Number: YKE001538 12 Months 0003AV Scanner - Serial Number: YKE001610 12 Months 0003AW Scanner - Serial Number: YKE001591 12 Months 0003AX Overages for Printers listed under CLINs 16,246 Each 0003AA, AB, AC, and AD. 0003AY Overages for Printer listed under CLIN 4,000 Each 0003AE. 0003AZ Overages for Printers listed under CLINs 116,598 Each 0003AF, AG, AH, AJ, and AK. 0004 Maintenance Contract on 10 Xerox wide format printers, 1 Xerox Synergix Scanner, and 11 Xerox scanners. Base period of 01 July 2014 through 30 June 2015 0004AA Printer – Serial Number MDH-002480G 12 Months To include print allowance of 5,000 square feet 0004AB Printer – Serial Number MDH-000533G 12 Months To include print allowance of 5,000 square feet 0004AC Printer – Serial Number MDH-002473G 12 Months To include print allowance of 5,000 square feet 0004AD Printer – Serial Number MDH-000604G 12 Months To include print allowance of 5,000 square feet 0004AE Printer – Serial Number: MDH-002470G 12 Months To include print allowance of 5,000 square feet 0004AF Printer – Serial Number: MDH-002458G 12 Months To include print allowance of 1,500 square feet 0004AG Printer – Serial Number: MDH-002467G 12 Months To include print allowance of 1,500 square feet 0004AH Printer – Serial Number: MDH-002468G 12 Months To include print allowance of 1,500 square feet 0004AJ Printer – Serial Number: MDH-000611G 12 Months To include print allowance of 1,500 square feet 0004AK Printer – Serial Number: MDH-002471G 12 Months To include print allowance of 1,500 square feet 0004AL Synergix Scanner – S/N: PKU546953 12 Months 0004AM Scanner - Serial Number: YKE001599 12 Months 0004AN Scanner - Serial Number: YKE001617 12 Months 0004AP Scanner - Serial Number: YKE001614 12 Months 0004AQ Scanner - Serial Number: YKE001616 12 Months 0004AR Scanner - Serial Number: YKE001582 12 Months 0004AS Scanner - Serial Number: YKE001608 12 Months 0004AT Scanner - Serial Number: YKE001585 12 Months 0004AU Scanner - Serial Number: YKE001538 12 Months 0004AV Scanner - Serial Number: YKE001610 12 Months 0004AW Scanner - Serial Number: YKE001591 12 Months 0004AX Overages for Printers listed under CLINs 16,246 Each 0004AA, AB, AC, and AD. 0004AY Overages for Printer listed under CLIN 4,000 Each 0004AE. 0004AZ Overages for Printers listed under CLINs 116,598 Each 0004AF, AG, AH, AJ, and AK. (vi) STATEMENT OF WORK PERIOD OF PERFORMANCE from 01 July 2011 through 30 June 2012 with the option for three additional years. REQUIRED STANDARD OF WORKMANSHIP All work to be performed under this contract shall be performed by technicians thoroughly trained and knowledgeable in the operation and maintenance of the equipment specified. All services are to be performed in a highly professional manner. 1. This shall be a FULL SERVICE CONTRACT to include all PARTS, LABOR, and UNLIMITED SERVICE CALLS within eight (8) business hours. Principal period of maintenance (PPM) is from 07:00 am to 3:00 pm Monday through Friday. 2. The contractor shall furnish all replacement parts, including the DRUM, required to keep the printer in good working condition. These parts shall be new or equivalent to new in performance. The contract does not include consumable items: toner, cleaning supplies, and media. 3. Any overages for printers that have a print allowance of 1,500 square feet will be covered under CLINS 0001AZ, 0002AZ, 0003AZ, and 0004AZ,. Any overages for printers that have a print allowance of 5,000 square feet will be covered under CLINS 0001AX, 0002AX, 0003AX, 0004AX, 0001AY, 0002AY, 0003AY, and 0004AY. 4. Only the Maintenance Services Specialist or their representative will be authorized to place emergency service calls covered by this contract. 5. Prior to effecting any additional emergency service, repairs, and parts not covered under this contract, the technician shall contact the Maintenance Services Specialist (+1 (555) 000-0000), who in turn will contact the Contracting Officer. The Contracting Officer will issue a purchase order, if in the best interest of the Government for the required services, parts, repairs, and any other requirements not covered by this contract. Failure to comply with this requirement will constitute an unauthorized commitment and the Government will be under no obligation to reimburse the contractor. EQUIPMENT LIST located in Shop 18500. 1) Model: Xerox Wide Format Printers (10 Each) Serial Number Asset Number Location Responsible for Meter Reads Phone Email MDH-002480G 65923-035767 Westbrooke Debra Davis +1 (555) 000-0000 contact@example.gov MDH-000533G 65923-035768 Building 200 Dorothy Hiatt +1 (555) 000-0000 contact@example.gov MDH-002473G 65923-035770 Building 4470 Dorothy Hiatt +1 (555) 000-0000 contact@example.gov MDH-000604G 65923-035771 Building 4470 Dorothy Hiatt +1 (555) 000-0000 contact@example.gov MDH-002470G 65923-035766 Building 137 - Tech Library Dorothy Hiatt +1 (555) 000-0000 contact@example.gov MDH-002458G 65923-035772 Building 133 Patricia Barr +1 (555) 000-0000 contact@example.gov MDH-002467G 65923-035773 Building 137 Ben Rodriguez +1 (555) 000-0000 contact@example.gov MDH-002468G 65923-035774 Building 137 Ben Rodriguez +1 (555) 000-0000 contact@example.gov MDH-000611G 65923-035775 Building 137 Ben Rodriguez +1 (555) 000-0000 contact@example.gov MDH-002471G 65923-035776 Building 137 Ben Rodriguez +1 (555) 000-0000 contact@example.gov 2) Model: Xerox Scanner (10 each) Serial Numbers YKE001599 YKE001617 YKE001614 YKE001616 YKE001582 YKE001608 YKE001585 YKE001538 YKE001610 YKE001591 3) Model: Xerox Synergix Scanner (1 each) Serial Number: PKU546953 Asset Number: 65923-035777 Location: Shop 18500, Bldg. 137 POC for Meters: Dorothy Hiatt, +1 (555) 000-0000, contact@example.gov (vii) It is the intent of the government to establish a purchase order to provide these services for a base period of one year, beginning 01 July 2011, with provisions for three one-year options. All services shall be performed at the Fleet Readiness Center (FRC) East, MCAS Cherry Point, NC 28533. (viii) Vendor’s quote shall include their quoted firm-fixed unit and extended price for full maintenance services for each period of performance. The vendor’s quote shall also provide information that demonstrates the ability of their company to perform the services in accordance with the requirements of the Statement of Work. The Government will award a purchase order resulting from this solicitation to the lowest-priced technically acceptable vendor who has a satisfactory past performance record. A technically acceptable vendor is a vendor that demonstrates the ability to perform all requirements of the Statement of Work set forth herein. (ix) The following provisions apply to this acquisition and are hereby incorporated by reference: FAR 52.212-1, Instructions to Offers - Commercial Items. FAR 52.212-3, Offer Representation and Certifications-Commercial Items, Alternate I. A completed copy of this provision shall be submitted with the offer. (x) The following clauses apply to this acquisition and are hereby incorporated by reference and are to remain in full force in any resultant purchase order: FAR 52.212-4, Contract Terms and Conditions Commercial Items. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, to include the following clauses listed at paragraph (b): 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.219-6, Notice of Total Small Business Set-Aside 52.219-28, Post Award Small Business Program Representation, 52.222-3, Convict Labor, 52.222-26, Equal Opportunity, 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam, and Other Eligible Veterans, 52.222-36, Affirmative Action for Workers with Disabilities, 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans, 52.223-18, Contractor Policy to Ban Text Messaging while Driving, 52.225-13, Restriction on Certain Foreign Purchases, and 52.232-33, Payment by Electronic Funds Transfer—Central Contractor Registration. 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment, 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services. DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items, applies with the following clauses applicable for paragraph (b); 252.203-7000, Requirements Relating to Compensation of Former DoD Officials, 252.225-7001, Buy American Act and Balance of Payments Program, 252.232-7003 Electronic Submission of Payment Requests, 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel. 252.247-7023 Transportation of Supplies by Sea. (xi) The following clause is hereby incorporated in full-text and are to remain in full force in any resultant purchase order: 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): FAR PROVISIONS/CLAUSES and DFARS PROVISIONS/CLAUSES are available at: http://farsite.hill.af.mil/VFFARA.HTM DFARS PROVISIONS/CLAUSES are available at: http://farsite.hill.af.mil/VFFARA.HTM (End of clause) 52.217-8 , Option to Extend Services (Nov 1999), The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor any time prior to the expiration date of the contract. (End of clause) 52.217-9, Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor at least 30 calendar days before the contract expires; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 calendar days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed four (4) years. (xii) Additional purchase order requirements and terms and conditions: (a) ACCESS TO MARINE CORPS INSTALLATION If this contract requires performance of work aboard Marine Corps Air Station (MCAS) Cherry Point, NC, the Contractor shall request an Access Letter from the Contracting Department. The request shall be sent to Stacie Bell via email address contact@example.gov or via mail to Cherry Point Satellite Contracting Office, Attn: Stacie Bell, PSC Box 8018, Building 159, MCAS, Cherry Point NC 28533-0018. The request must contain the following information: A) The employer’s company/business name B) Contract number and work location C) Contract expiration/termination date D) Whether the contractor employees require flight line access. If so, indicate whether vehicle gate access and/or turnstile access is required. (Normal contractor access is turnstiles only.) As a result of the above, an Access Letter will be prepared by the Contracting Office which will be forwarded via email or fax to Pass & ID and the Contractor. In addition to the above, the Contractor shall provide two separate letters as stated in paragraphs 1 and 2 below, to Pass & ID by email to [contact@example.gov] or fax (+1 (555) 000-0000). All three letters are required for access to MCAS Cherry Point for commercial and contract employers and employees. 1. The Contractor shall provide a letter listing all employees (to include date and place of birth) who will be requiring access to the installation. For contractors who will be hired for a period more than 30 days, a contractor’s badge is required and will be issued after the conditions outlined in this document are met. The badge must be carried or readily accessible at all times while on Station. All badges will be issued for a period NOT TO EXCEED ONE YEAR regardless of the length of the contract. Upon the expiration of the badge, the company/employee must provide a new 50 state or national criminal records check prior to being re-badged. 2. The Contractor shall also provide a letter to Pass & ID listing all employees (last, first & MI) who will be requiring access to the installation for ANY PERIOD less than 30 days. Pass & ID will then take this letter, highlight the worker’s name, stamp with the “Pass & ID? stamp, and “Criminal Records Check (CRC) Sighted? stamp, which indicates that Pass & ID has sighted the criminal records check. Pass & ID will also annotate below the stamps the following statement: “Valid until (expiration date)? then they will initial it. This document will be issued to each worker and IS their authorization to be aboard the installation. This letter must be carried on their person or be readily accessible at all times while on Station. The Contractor shall instruct each of his employees that need access to MCAS Cherry Point to provide to Pass & ID the following items: 1. A picture ID from a state or federal agency (i.e. valid driver’s license or state identification card) 2. A Social Security Card or any official document listing the SSN (letter from Social Security Administration listing the SSN, W-2 (tax form), DD-214, pay stub listing complete SSN). 3. Proof of Citizenship (if requested). Birth certificates and passports are used when necessary to verify citizenship and are never used as a means to verify social security numbers. 4. Proof of immigration status must be provided and carried on their person or be readily accessible at all times while on station if the employee is not a U. S. Citizen. 5. A copy of a CRC (National records check only) from any internet investigative service or any other investigative service company that provides a 50 state or national criminal records check and a check of the Sexual Offenders List. This records check must be a “complete? check covering the period from at a minimum their 18th birthday to present. The CRC must also have a statement in the records check that this is a “national records check? or the terminology the agency uses to indicate a national records check. The CRC cannot be more than 30 days old at the time it is presented to the Pass & ID personnel. Cost of a background check can vary anywhere from $13 to $60 based on the type or amount of services requested. CRCs may be obtained from, but not limited to the following sources (**): A) WWW.INTEGRASCAN.COM B) WWW.SENTRYLINK.COM C) WWW.INFOLINKSCREENING.COM D) WWW.PEOPLESCANNER.COM E) WWW.PUBLICRECORDS-SEARCH.COM F) WWW.SAFERPLACESINC.COM G) WWW.CASTLEBRANCH.COM H) WWW.CRIMINALCBS.COM I) WWW.INTELIUS.COM Note: In accordance with ASO 5500.14B (not an inclusive list), access will be denied if the individual: A) Is on the National Terrorist Watch List. B) Is illegally present in the United States. C) Is currently debarred or banned from military installations. D) Is a registered sex offender. E) Is a convicted felon within the past 5 years. F) Was convicted of any drug offense within the past 5 years. G) Is subject to an outstanding warrant. H) Has knowingly submitted a false/fraudulent employment questionnaire. Access may also be denied for any reason the Installation Commander deems reasonable for good order & discipline. Individuals convicted of a DUI/DWI within the past year will be allowed aboard but not be permitted to drive. Note the following: Due to recent changes with Privacy laws, security numbers shall NOT be included in the company letters being mailed, faxed or emailed to the Contracting Office and/or Pass & ID. Additionally, all criminal record checks must be hand carried by the individual worker or brought in by the supervisor. ID cards and vehicle passes issued to contractors at Camp LeJeune and New River are valid at Cherry Point. Likewise the contractor badges and vehicle decals issued at Cherry Point are valid at Camp LeJeune and New River. (**) The United States Government and the United States Marine Corps does not endorse nor are they affiliated with any of the screening services. However the Government must be able to verify/validate the information contained in the CRC via telephone or the clearance information may not be accepted. (b) The successful vendor shall be required to submit invoices electronically via the Wide Area Workflow (WAWF) system. Additional information and instructions relating to WAWF are available at https://wawf.eb.mil . (xiii) The Defense Priorities and Allocations Systems (DPAS) assigned rating is DO-S1. (xiv) Quotes submitted in response to the notice must be received no later than 3:00 p.m., EST on 15 June 2011. Quotes may be e-mail to contact@example.gov; faxed to +1 (555) 000-0000, or delivered via FedEx, UPS, etc. to Cherry Point Satellite Contracting Office, Cunningham Street, Building 159, Door T1, MCAS, Cherry Point, NC 28533. Direct delivery of quote is only possible during weekdays, excluding federal holidays, between the hours of 8:00 a.m. and 4:00 p.m EST. (xv) Point of Contact for information regarding this solicitation: Debora Berget, Contract Specialist, Phone +1 (555) 000-0000, Fax +1 (555) 000-0000, Email contact@example.gov.