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J -- Maintenance of Canon Equipment

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SSA-OCO-1009Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

The contract SSA-OCO-1009 involves the maintenance of Canon microfilm equipment located at the SSA Metro West Building in downtown Baltimore, Maryland. The equipment covered includes a range of Canon devices such as 30 MP60 Reader Printers, 23 MS500 Digital Scanners, 23 100R Roll Carriers, 23 Fileprint 400 Laser Printers, and multiple CD4046 and ED500 Endorsers. The maintenance services must be provided during normal business hours on weekdays by an authorized Canon maintenance provider, with a requirement for a response to service calls within 24 hours. The contract stipulates that maintenance must include the provision of OEM-quality parts, implementation of any equipment changes or updates as directed by Canon or SSA, a minimum of two preventive maintenance visits per year, and a 12-month warranty on all work performed. Technicians must be Canon certified to carry out the maintenance. The Social Security Administration intends to negotiate this contract with MICROGRAPHIC EQUIPMENT DESIGN Inc (MEDI), which is currently considered the sole authorized and certified Canon maintenance provider in the Baltimore metropolitan area and has a history of prior contracts for this equipment. While this is not a solicitation or request for proposal, small businesses that believe they meet the certification and capability requirements are invited to submit a complete capability statement demonstrating relevant certifications, qualified staff, parts availability, and industry experience within seven business days. The contract emphasizes SSA’s preference for working with a qualified authorized provider and clarifies it will not respond to or pay for solicitation requests.

General Info

Maintenance contract for Canon microfilm equipment at SSA Baltimore requiring certified technicians, OEM parts, and 24-hour response.

Agency

Social Security Administration → SSA Ofc Of Acquisition Grants

NAICS

811212 - Computer and Office Machine Repair and Maintenance

Place of Performance

Set-Aside

NONE

Documents

No documents available

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Timeline

PostedMar 23

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Organization & Contact Information

AgencySocial Security Administration → SSA Ofc Of Acquisition Grants

ContactsNo contacts available

OfficeBALTIMORE, MD, 21235, USA

Organization / AgencySocial Security Administration → SSA Ofc Of Acquisition Grants

Office AddressBALTIMORE, MD, 21235, USA

ContactsNo contact information available

Full Description

SSA-OCO-1009: Maintenance for CANON Microfilm Equipment. The equipment is located in the SSA Metro West Building in downtown Baltimore, MD. The equipment includes 30 MP60 Reader Printers, 23 MS500 Digital Scanners, 23 100R Roll Carriers, 23 Fileprint 400 Laser Printers, 2 CD4046 and 2 ED500 Endorsers. Maintenance is required during normal business hours five days per week. Maintenance must be provided by an authorized CANON Maintenance provider. SSA intends to negotiate and place an order for maintenance with MICROGRAPHIC EQUIPMENT DESIGN Inc (MEDI); 7225 Parkway Drive; Hanover, MD 21076. This is a follow-on contracts to previous contracts issued to MEDI, the only known certified CANON maintenance supplier for the Baltimore metro area. The provider must be able to respond to service calls within 24 hours of notice, provide any required parts which shall be OEM quality, make any changes or updates to equipment as directed by CANON or SSA, provide a minimum of two (2) PM calls per year on all equipment, warrant all work for 12 months, and certify all technicians are CANON certified. SSA believes MEDI is the only "authorized maintenance provider for the referenced equipment". Any responsible Small Business who believes it has the necessary staff and resources to provide the described services should submit a complete capability statement (including documentation clearly demonstrating CANON certification to provide maintenance on the equipment, list of qualified technicians with certifications, parts availability and industry experience) to the Contracting Officer (at the address above) within seven (7) business days from the date of this notice. This is Not a request for proposals. SSA will not respond to, nor pay for requests for solicitations.