J--Maintenance of a Fabrivision II Scanner

The purpose of this modification is to correct paragraph (vi) of the Request for Quote. Corrected version follows: (i) This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) Solicitation No. M00146-11-Q-X902 is hereby issued as a Request for Quotation. (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-50 and Defense Acquisition Circular 98-120. (iv) This acquisition is set-aside 100% for small businesses. The North American Industry Classification System Code is 811310 with a small business size standard of $7 million. (v) Contract line item numbers, quantities, and units of issues: 0001 Maintenance of a Fabrivision II Scanner Base period of 01 May 2011 through 30 April 2012 0001AA Preventive Maintenance Visit 1 Each 0001AB Emergency Service Visit 1 Each 0001AC Repair Parts 1 Lot 0002 Maintenance of a Fabrivision II Scanner Option One period of 01 May 2012 through 30 April 2013 0002AA Preventive Maintenance Visit 1 Each 0002AB Emergency Service Visit 1 Each 0002AC Repair Parts 1 Lot 0003 Maintenance of a Fabrivision II Scanner Option Two period of 01 May 2013 through 30 April 2014 0003AA Preventive Maintenance Visit 1 Each 0003AB Emergency Service Visit 1 Each 0003AC Repair Parts 1 Lot 0004 Maintenance of a Fabrivision II Scanner Option Three period of 01 May 2014 through 30 April 2015 0004AA Preventive Maintenance Visit 1 Each 0004AB Emergency Service Visit 1 Each 0004AC Repair Parts 1 Lot 0005 Maintenance of a Fabrivision II Scanner Option Four period of 01 May 2015 through 30 April 2016 0005AA Preventive Maintenance Visit 1 Each 0005AB Emergency Service Visit 1 Each 0005AC Repair Parts 1 Lot (vi) The Fleet Readiness Center (FRC) East, Cherry Point, NC has a requirement for Preventive maintenance and emergency service visits on a Fabrivision II Scanner located in building 137. STATEMENT OF WORK PERIOD OF PERFORMANCE 01 May 2011 through 30 April 2012 with the provision for four option years. REQUIRED STANDARD OF WORKMANSHIP All work to be performed under this contract shall be performed by technicians thoroughly trained and knowledgeable in the operation and maintenance of the equipment specified. All services are to be performed in a highly professional manner. 1. Service shall include one (1) on site preventive maintenance visit to be performed during the month of MAY between the hours of 7:00 am to 3:30 pm Monday through Friday. No services shall be performed on Saturdays, Sundays, or Holidays or on overtime unless specifically requested by the Contracting Officer. The contract includes a service report which will include all out of tolerance values shall be documented in writing and include the required tolerance as well as the out of tolerance values. An operational verification check will be performed to insure the equipment is working as per manufacturer operational standards. The service report will be submitted to the Maintenance Services Specialist, Bldg 84, Shop 65000. 2. All LABOR associated with emergency visits needed on the Metalsoft Scanner shall be covered under this contract, however, the TRAVEL and PER DIEM shall be covered under CLINS 0001AB, 0002AB, 0003AB, 0004AB, and 0005AB. The visits shall be coordinated with Maintenance Services, +1 (555) 000-0000 or 7373. No services shall be performed on Saturdays, Sundays, or Holidays or on overtime unless specifically requested by the Contracting Officer. REPLACEMENT PARTS and EMERGENCY VISITS TRAVEL/PER DIEM 4. Travel and per diem for emergency visits shall be base and shall not exceed the current Government Per Diem Rates. Parts and materials provided during the preventive maintenance and emergency visits shall not exceed $2,000.00. The price for parts shall be billed at a 30% discount, and the contractor's current price list or an invoice from the source where the part were obtained must be submitted to support the cost of the parts. Consumable items will be excluded including calibration glass, upper or lower glass, and filters, however, they may be purchased under this separate line item. SOFTWARE UPGRADES AND TELEPHONE SUPPORT 5. All the following services shall be provided. a. Unlimited technical telephone support. b. All software updates released during the term of the contract. c. Replacement of lost software due to operator or hardware error. 6. Excluded from the contract are consumables, printers, plotters, and any peripherals attached to the system. GENERAL GUIDELINES 7. Fleet Readiness Center East personnel will be responsible for routine maintenance including filter cleaning and replacement, rail cleaning and lubricating, and cleaning of glass. 8. Prior to effecting any additional services, repairs, or parts not covered under this contract, the technician shall contact the Maintenance Services Specialist (+1 (555) 000-0000), who in turn will contact the Contracting Officer. The Contracting Officer will issue a purchase order, if in the best interest of the Government for the required services, parts, repairs, and any other requirements not covered by this contract. Failure to comply with this requirement will constitute an unauthorized commitment and the Government will be under no obligation to reimburse the contractor. EQUIPMENT TO BE CALIBRATED IS LISTED BELOW: Description: Fabrivision Scanner Model: Fabrivision II Serial Number: 2193L Asset Number: 65923-030445 Location: Shop 93553, Bldg. 137 (vii) It is the intent of the government to establish a purchase order to provide these services for a base period of one year, beginning 01 May 2011, with provisions for four one-year options. All services shall be performed at the Fleet Readiness Center (FRC) East, MCAS Cherry Point, NC 28533. (viii) Vendor’s quote shall include their quoted firm-fixed unit and extended price for preventive maintenance and emergency services for each period of performance. The vendor’s quote shall also provide information that demonstrates the ability of their company to perform the services in accordance with the requirements of the Statement of Work. The Government will award a purchase order resulting from this solicitation to the lowest-priced technically acceptable vendor who has a satisfactory past performance record. A technically acceptable vendor is a vendor that demonstrates the ability to perform all requirements of the Statement of Work set forth herein. (ix) The following provisions apply to this acquisition and are hereby incorporated by reference: FAR 52.212-1, Instructions to Offers - Commercial Items. FAR 52.212-3, Offer Representation and Certifications-Commercial Items, Alternate I. A completed copy of this provision shall be submitted with the offer. (x) The following clauses apply to this acquisition and are hereby incorporated by reference and are to remain in full force in any resultant purchase order: FAR 52.212-4, Contract Terms and Conditions Commercial Items. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, to include the following clauses listed at paragraph (b): 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.219-6, Notice of Total Small Business Set-Aside 52.219-28, Post Award Small Business Program Representation, 52.222-3, Convict Labor, 52.222-26, Equal Opportunity, 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam, and Other Eligible Veterans, 52.222-36, Affirmative Action for Workers with Disabilities, 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans, 52.223-18, Contractor Policy to Ban Text Messaging while Driving, 52.225-13, Restriction on Certain Foreign Purchases, and 52.232-33, Payment by Electronic Funds Transfer—Central Contractor Registration. 52.222-41, Service Contract Act of 1965, 52.222-42, Statement of Equivalent Rates for Federal Hires DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items, applies with the following clauses applicable for paragraph (b); 252.203-7000, Requirements Relating to Compensation of Former DoD Officials, 252.225-7001, Buy American Act and Balance of Payments Program, 252.232-7003 Electronic Submission of Payment Requests, 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel. 252.247-7023 Transportation of Supplies by Sea. (xi) The following clause is hereby incorporated in full-text and are to remain in full force in any resultant purchase order: FAR 52.222-42 Statement of Equivalent Rates for Federal Hires (May 1989) In compliance with the Service Contract Act of 1965, as amended, and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332. This Statement is for Information Only: It is not a Wage Determination Employee Class Monetary Wage -- Fringe Benefits Engineering Tech VI, GS-11 $25.78 hourly wage plus fringe benefits (End of Clause) 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): FAR PROVISIONS/CLAUSES are available at: http://farsite.hill.af.mil/VFFARA.HTM DFARS PROVISIONS/CLAUSES are available at: http://farsite.hill.af.mil/VFFARA.HTM (End of clause) 52.217-8 , Option to Extend Services (Nov 1999), The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor any time prior to the expiration date of the contract. (End of clause) 52.217-9, Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor at least 30 calendar days before the contract expires; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 calendar days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years. (xii) Additional purchase order requirements and terms and conditions: (a) ACCESS TO MARINE CORPS INSTALLATION If this contract requires performance of work aboard Marine Corps Air Station (MCAS) Cherry Point, NC, the Contractor shall request an Access Letter from the Contracting Department. The request shall be sent to Stacie Bell via email address contact@example.gov or via mail to Cherry Point Satellite Contracting Office, Attn: Stacie Bell, PSC Box 8018, Building 159, MCAS, Cherry Point NC 28533-0018. The request must contain the following information: A) The employer’s company/business name B) Contract number and work location C) Contract expiration/termination date D) Whether the contractor employees require flight line access. If so, indicate whether vehicle gate access and/or turnstile access is required. (Normal contractor access is turnstiles only.) As a result of the above, an Access Letter will be prepared by the Contracting Office which will be forwarded via email or fax to Pass & ID and the Contractor. In addition to the above, the Contractor shall provide two separate letters as stated in paragraphs 1 and 2 below, to Pass & ID by email to [contact@example.gov] or fax (+1 (555) 000-0000). All three letters are required for access to MCAS Cherry Point for commercial and contract employers and employees. 1. The Contractor shall provide a letter listing all employees (to include date and place of birth) who will be requiring access to the installation. For contractors who will be hired for a period more than 30 days, a contractor’s badge is required and will be issued after the conditions outlined in this document are met. The badge must be carried or readily accessible at all times while on Station. All badges will be issued for a period NOT TO EXCEED ONE YEAR regardless of the length of the contract. Upon the expiration of the badge, the company/employee must provide a new 50 state or national criminal records check prior to being re-badged. 2. The Contractor shall also provide a letter to Pass & ID listing all employees (last, first & MI) who will be requiring access to the installation for ANY PERIOD less than 30 days. Pass & ID will then take this letter, highlight the worker’s name, stamp with the “Pass & ID? stamp, and “Criminal Records Check (CRC) Sighted? stamp, which indicates that Pass & ID has sighted the criminal records check. Pass & ID will also annotate below the stamps the following statement: “Valid until (expiration date)? then they will initial it. This document will be issued to each worker and IS their authorization to be aboard the installation. This letter must be carried on their person or be readily accessible at all times while on Station. The Contractor shall instruct each of his employees that need access to MCAS Cherry Point to provide to Pass & ID the following items: 1. A picture ID from a state or federal agency (i.e. valid driver’s license or state identification card) 2. A Social Security Card or any official document listing the SSN (letter from Social Security Administration listing the SSN, W-2 (tax form), DD-214, pay stub listing complete SSN). 3. Proof of Citizenship (if requested). Birth certificates and passports are used when necessary to verify citizenship and are never used as a means to verify social security numbers. 4. Proof of immigration status must be provided and carried on their person or be readily accessible at all times while on station if the employee is not a U. S. Citizen. 5. A copy of a CRC (National records check only) from any internet investigative service or any other investigative service company that provides a 50 state or national criminal records check and a check of the Sexual Offenders List. This records check must be a “complete? check covering the period from at a minimum their 18th birthday to present. The CRC must also have a statement in the records check that this is a “national records check? or the terminology the agency uses to indicate a national records check. The CRC cannot be more than 30 days old at the time it is presented to the Pass & ID personnel. Cost of a background check can vary anywhere from $13 to $60 based on the type or amount of services requested. CRCs may be obtained from, but not limited to the following sources (**): A) WWW.INTEGRASCAN.COM B) WWW.SENTRYLINK.COM C) WWW.INFOLINKSCREENING.COM D) WWW.PEOPLESCANNER.COM E) WWW.PUBLICRECORDS-SEARCH.COM F) WWW.SAFERPLACESINC.COM G) WWW.CASTLEBRANCH.COM H) WWW.CRIMINALCBS.COM I) WWW.INTELIUS.COM Note: In accordance with ASO 5500.14B (not an inclusive list), access will be denied if the individual: A) Is on the National Terrorist Watch List. B) Is illegally present in the United States. C) Is currently debarred or banned from military installations. D) Is a registered sex offender. E) Is a convicted felon within the past 5 years. F) Was convicted of any drug offense within the past 5 years. G) Is subject to an outstanding warrant. H) Has knowingly submitted a false/fraudulent employment questionnaire. Access may also be denied for any reason the Installation Commander deems reasonable for good order & discipline. Individuals convicted of a DUI/DWI within the past year will be allowed aboard but not be permitted to drive. Note the following: Due to recent changes with Privacy laws, security numbers shall NOT be included in the company letters being mailed, faxed or emailed to the Contracting Office and/or Pass & ID. Additionally, all criminal record checks must be hand carried by the individual worker or brought in by the supervisor. ID cards and vehicle passes issued to contractors at Camp LeJeune and New River are valid at Cherry Point. Likewise the contractor badges and vehicle decals issued at Cherry Point are valid at Camp LeJeune and New River. (**) The United States Government and the United States Marine Corps does not endorse nor are they affiliated with any of the screening services. However the Government must be able to verify/validate the information contained in the CRC via telephone or the clearance information may not be accepted. (b) The successful vendor shall be required to submit invoices electronically via the Wide Area Workflow (WAWF) system. Additional information and instructions relating to WAWF are available at https://wawf.eb.mil . (xiii) The Defense Priorities and Allocations Systems (DPAS) assigned rating is DO-S1. (xiv) Quotes submitted in response to the notice must be received no later than 3:00 p.m., EST on 15 April 2011. Quotes may be e-mail to contact@example.gov ; faxed to +1 (555) 000-0000, or delivered via FedEx, UPS, etc. to Cherry Point Satellite Contracting Office, Cunningham Street, Building 159, Door T1, MCAS, Cherry Point, NC 28533. Direct delivery of quote is only possible during weekdays, excluding federal holidays, between the hours of 8:00 a.m. and 4:00 p.m EST. (xv) Point of Contact for information regarding this solicitation: Debora Berget, Contract Specialist, Phone +1 (555) 000-0000, Fax +1 (555) 000-0000, Email contact@example.gov.