J -- monthly maintenance on Raymond Turret Trucks

This is a combined synopsis/solicitation for commercial items prepared in accordance with Far Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation is issued as Request for Proposal number SP3100-07-T-0085.The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-15, Defense Federal Acquisition Regulation Supplement (DFARS) DCN 20070212 and Defense Logistics Acquisition Directive (DLAD) current to Revision 5 and Proc Ltr 2007-03. The complete text of any of the clauses and provisions are available electronically from the following site: http://www.farsite.hill.af.mil.This requirement is solicited on an unrestricted basis. The applicable NAICS code is 811310 with a size standard of $6.5 million.The period of performance will be for one year after date of award.The equipment is located at the Defense Distribution Center Tobyhanna, Warehouse 2, Tobyhanna, PA 18466.DESCRIPTION: The Defense Distribution Center Tobyhanna, Tobyhanna, PA (DDTP) has a requirement for a contractor to provide labor, materials, tools, equipment and supervision necessary to perform monthly on-site maintenance and miscellaneous repairs of Government owned Raymond Turret Trucks. The contractor MUST be certified in the repair of Raymond equipment, and able to obtain the software and parts needed to repair the equipment. The monthly maintenance shall include all items indicated in the service manual to include general machine cleaning, replacement of worn parts as required and all repairs due to normal use and wear. The Government will provide a ceiling price for miscellaneous parts not covered by the monthly maintenance. Maintenance shall be performed on-site. Repairs not covered under the monthly maintenance must be approved by the Government Point of Contact (POC) prior to repair. Service should be provided Monday through Friday (except Government Holidays), between the hours of 8:00 AM - 3:30 PM within eight (8) hours after contact by the Government Point of Contact (POC). Payment for maintenance and repairs will be made via the Government Purchase Card (VISA). Contractors must accept VISA Credit Card for payment to receive an award for these services.EQUIPMENT LIST: Model 537CSR (4 each) Serial numbers: 537-95-01528; 537-95-01529; 537-95-01530 and 537-95-01531 Monthly Charge per Unit - $____ Model SA 3M0214 (1 each) Serial number: SA-98-00296 Monthly Charge per Unit - $______ Hourly Labor Rate for Miscellaneous Repairs - $______________ Material repair costs will be established at a ceiling price of $5,000.00.The following FAR and DFARS clauses and provisions apply to this acquisition. The full text version may be viewed at http://www.farsite.hill.af.mil/.FAR 52.212-1 Instructions to Offerors Commercial Items applies to this acquisition along with the following addenda to this provision: Addenda to FAR 52.212-1: The following paragraphs are deleted from this provision: (h) multiple awards and; (i) availability of requirements documents cited in the solicitation. Wage Determination No. 2005-2453, Revision No. 2, dated 12/19/2006 is applicable to this synopsis/solicitation. FAR 52.212-2 Evaluation--Commercial Items applies to this acquisition. The Government intends to award one contract as a result of the synopsis/solicitation. Award will be based on the proposal that provides the total lowest price for the service and meets the technical acceptability standard. The minimum criteria for technical acceptability shall be the submission of evidence that the contractor is a certified Raymond dealer/representative.Contractors are required to include a completed copy of the FAR provision 52.212-3, Offeror Representations and Certifications (Alt I) (or indicate that registration has been completed at the ORCA website, https://orca.bpn.gov.FAR 52.212-4 Contract Terms and Conditions--Commercial Items applies to this service. Addenda to FAR 52.212-4 Alt I:(Feb 2007) When a time-and-materials or labor-hour contract is contemplated, substitute the following paragraphs (a), (e), (i) and (l) for those in the basic clause.(a) Inspection/Acceptance.(4) At any time during contract performance, but not later than 6 months (or such other time as may be specified in the contract) after acceptance of the services or materials last delivered under this contract, the Government may require the Contractor to replace or correct services or materials that at time of delivery failed to meet contract requirements. Except as otherwise specified in paragraph (a)(6) of this clause, the cost of replacement or correction shall be determined under paragraph (i) of this clause, but the - hourly rate for labor hours incurred in the replacement or correction shall be reduced to exclude that portion of the rate attributable to profit. Unless otherwise specified below, the portion of the - hourly rate attributable to profit shall be 10 percent. The Contractor shall not tender for acceptance materials and services required to be replaced or corrected without disclosing the former requirement for replacement or correction, and, when required, shall disclose the corrective action taken. [Insert portion of labor rate attributable to profit.]_______ Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item. e) Definitions.(1) The clause at FAR 52.202-1, Definitions, is incorporated herein by reference. As used in this clause(i) Direct materials means those materials that enter directly into the end product, or that are used or consumed directly in connection with the furnishing of the end product or service.(ii) Hourly rate means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualifications of a labor category specified in the contract that are(A) Performed by the contractor;(B) Performed by the subcontractors; or(C) Transferred between divisions, subsidiaries, or affiliates of the contractor under a common control.(iii) Materials means(A) Direct materials, including supplies transferred between divisions, subsidiaries, or affiliates of the contractor under a common control;(B) Subcontracts for supplies and incidental services for which there is not a labor category specified in the contract; (C) Other direct costs (e.g., incidental services for which there is not a labor category specified in the contract, travel, computer usage charges, etc.);(D) The following subcontracts for services which are specifically excluded from the hourly rate: [Insert any subcontracts for services to be excluded from the hourly rates prescribed in the schedule._______; and (E) Indirect costs specifically provided for in this clause.(iv) Subcontract means any contract, as defined in FAR Subpart 2.1, entered into with a subcontractor to furnish supplies or services for performance of the prime contract or a subcontract including transfers between divisions, subsidiaries, or affiliates of a contractor or subcontractor. It includes, but is not limited to, purchase orders, and changes and modifications to purchase orders. (i) Payments.(1) Services accepted. Payments shall be made for services accepted by the Government that have been delivered to the delivery destination(s) set forth in this contract. The Government will pay the Contractor as follows upon the submission of commercial invoices approved by the Contracting Officer: (i) Hourly rate.(A) The amounts shall be computed by multiplying the appropriate hourly rates prescribed in the contract by the number of direct labor hours performed. Fractional parts of an hour shall be payable on a prorated basis.(B) The rates shall be paid for all labor performed on the contract that meets the labor qualifications specified in the contract. Labor hours incurred to perform tasks for which labor qualifications were specified in the contract will not be paid to the extent the work is performed by individuals that do not meet the qualifications specified in the contract, unless specifically authorized by the Contracting Officer.C) Invoices may be submitted once each month (or at more frequent intervals, if approved by the Contracting Officer) to the Contracting Officer or the authorized representative.(D) When requested by the Contracting Officer or the authorized representative, the Contractor shall substantiate invoices (including any subcontractor hours reimbursed at the hourly rate in the schedule) by evidence of actual payment, individual daily job timecards, records that verify the employees meet the qualification s for the labor categories specified in the contract, or other substantiation specified in the contract. (E) Unless the Schedule prescribes otherwise, the hourly rates in the Schedule shall not be varied by virtue of the Contractor having performed work on an overtime basis.(1) If no overtime rates are provided in the Schedule and the Contracting Officer approves overtime work in advance, overtime rates shall be negotiated.(2) Failure to agree upon these overtime rates shall be treated as a dispute under the Disputes clause of this contract.(3) If the Schedule provided rates for overtime, the premium portion of those rates will be reimbursable only to the extent the overtime is approved by the Contracting Officer. (ii) Materials.(A) If the Contractor furnishes materials that meet the definition of a commercial item at FAR 2.101, the price to be paid for such materials shall be the contractor's established catalog or market price, adjusted to reflect the-- (1) Quantities being acquired; and(2) Any modifications necessary because of contract requirements.(B) Except as provided for in paragraph (i)(1)(ii)(A) and (D)(2) of this clause, the Government will reimburse the Contractor the actual cost of materials (less any rebates, refunds, or discounts received by the contractor that are identifiable to the contract) provided the Contractor (1) Has made payments for materials in accordance with the terms and conditions of the agreement or invoice; or(2) Makes these payments within 30 days of the submission of the Contractor's payment request to the Government and such payment is in accordance with the terms and conditions of the agreement or invoice.(C) To the extent able, the Contractor shall (1)Obtain materials at the most advantageous prices available with due regard to securing prompt delivery of satisfactory materials; and(2) Give credit to the Government for cash and trade discounts, rebates, scrap, commissions, and other amounts that are identifiable to the contract.(D) Other Costs. Unless listed below, other direct and indirect costs will not be reimbursed.(1) Other direct Costs. The Government will reimburse the Contractor on the basis of actual cost for the following, provided such costs comply with the requirements in paragraph (i)(1)(ii)(B) of this clause: [Insert each element of other direct cists (e.g., travel, computer usage charges, etc. Insert - None if no reimbursement for other direct costs will be provided. If this is an indefinite delivery contract, the Contracting Officer may insert - Each order must list separately the elements of other direct charge(s) for that order or, if no reimbursement for other direct costs will be provided, insert - None.]____. (2) Indirect Costs (Material handling, Subcontract Administration, etc.). The Government will reimburse the Contractor for indirect costs on a pro-rata basis over the period of contract performance at the following fixed price: [Insert a fixed amount for the indirect costs and payment schedule. Insert $0 if no fixed price reimbursement for indirect costs will be provided. (If this is an indefinite delivery contract, the Contracting Officer may insert - Each order must list separately the fixed amount for the indirect costs and payment schedule or, if no reimbursement for indirect costs, insert - None.]___.(2) Total cost. It is estimated that the total cost to the Government for the performance of this contract shall not exceed the ceiling price set forth in the Schedule and the Contractor agrees to use its best efforts to perform the work specified in the Schedule and all obligations under this contract within such ceiling price. If at any time the Contractor has reason to believe that the hourly rate payments and material costs that will accrue in performing this contract in the next succeeding 30 days, if added to all other payments and costs previously accrued, will exceed 85 percent of the ceiling price in the Schedule, the Contractor shall notify the Contracting Officer giving a revised estimate of the total price to the Government for performing this contract with supporting reasons and documentation. If at any time during the performance of this contract, the Contractor has reason to believe that the total price to the Government for performing this contract will be substantially greater or less than the then stated ceiling price, the Contractor shall so notify the Contracting Officer, giving a revised estimate of the total price for performing this contract, with supporting reasons and documentation. If at any time during performance of this contract, the Government has reason to believe that the work to be required in performing this contract will be substantially greater or less than the stated ceiling price, the Contracting Officer will so advise the Contractor, giving the then revised estimate of the total amount of effort to be required under the contract.(3) Ceiling price. The Government will not be obligated to pay the Contractor any amount in excess of the ceiling price in the Schedule, and the Contractor shall not be obligated to continue performance if to do so would exceed the ceiling price set forth in the Schedule, unless and until the Contracting Officer notifies the contractor in writing that the ceiling price has been increased and specifies in the notice a revised ceiling that shall constitute the ceiling price for performance under this contract. When and to the extent that the ceiling price set forth in the Schedule has been increased, any hours expended and material costs incurred by the Contractor in excess of the ceiling price before the increase shall be allowable to the same extent as if the hours expended and material costs had been incurred after the increase in the ceiling price.(4) Access to records. At any time before final payment under this contract, the Contracting Officer (or authorized representative) will have access to the following (access shall be limited to the listing below unless otherwise agreed to by the Contractor and the Contracting Officer):(i) Records that verify that the employees whose time has been included in any invoice met the qualifications for the labor categories specified in the contract.(ii) For labor hours (including any subcontractor hours reimbursed at the hourly rate in the schedule), when timecards are required as substantiation for payment(A) The original timecards (paper-based or electronic);(B) The Contractor's timekeeping procedures;(C) Contractor records that show the distribution of labor between jobs or contracts; and (D)Employees whose time has been included in any invoice for the purpose of verifying that these employees have worked the hours shown on the invoices.(iii) For material and subcontract costs that are reimbursed on the basis of actual cost(A) Any invoices or subcontract agreements substantiating material costs; and(B) any documents supporting payment of those invoices.(5)Underpayments. (i) Each payment previously made shall be subject to reduction to the extent of amounts, on preceding invoices, that are found by the Contracting Officer not to have been properly payable and shall also be subject to reduction for overpayments or to increase for under payments. The Contractor shall promptly pay any such reduction within 30 days unless the parties agree otherwise. The Government within 30 days will pay any such increases, unless the parties agree otherwise. The contractor's payment will be made by check. If the Contractor becomes aware of a duplicate invoice payment or that the Government has otherwise overpaid on an invoice payment, the Contractor shall immediately notify the Contracting Officer and request instructions for disposition of the overpayment.(ii) Upon receipt and approval of the invoice designated by the Contractor as the - completion invoice and supporting documentation, and upon compliance by the Contractor with all terms of this contract, any outstanding balances will be paid within 30 days unless the parties agree otherwise. The completion invoice, and supporting documentation, shall be submitted by the Contractor as promptly as practicable following completion of the work under this contract, but in no event later than 1 year (or such longer period as the Contracting Officer may approve in writing) from the date of completion.(6) Release of claims. The Contractor, and each assignee under an assignment entered into under this contract and in effect at the time of final payment under this contract, shall execute and deliver, at the time of and as a condition precedent to final payment under this contract, a release discharging the Government, its officers, agents, and employees of and from all liabilities, obligations, and claims arising out of or under this contract, subject only to the following exceptions.(i) Specified claims in stated amounts, or in estimated amounts if the amounts are not susceptible to exact statement by the Contractor.(ii) Claims, together with reasonable incidental expenses, based upon the liabilities of the Contractor to third parties arising out of performing this contract, that are not known to the Contractor on the date of the execution of the release, and of which the Contractor gives notice in writing to the Contracting Officer not more than 6 years after the date of the release or the date of any notice to the Contractor that the Government is prepared to make final payment, whichever is earlier.(iii) Claims for reimbursement of costs (other than expenses of the Contractor by reason of its indemnification of the Government against patent liability), including reasonable incidental expenses, incurred by the Contractor under the terms of this contract relating to patents.(7) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C 3903) and prompt payment regulations at 5 CFR part 1315.(8) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.(9) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid an amount for direct labor hours (as defined in the Schedule of the contract) determined by multiplying the number of direct labor hours expended before the effective date of termination by the hourly rate(s) in the contract, less any hourly rate payments already made to the Contractor plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system that have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred that reasonably could have been avoided.FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders--Commercial items applies to this acquisition. The following additional FAR clauses are applicable to this service: 52.222-3 Convict Labor52.222-19 Child Labor'Cooperation with Authorities and Remedies52.222-21 Prohibition of Segregated Facilities52.222-26 Equal Opportunity52.222-35 Equal Opportunity for Special Disabled Veterans and Veterans of the Vietnam Era 52.222-36Affirmative Action for Workers with Disabilities52.222-37Employment Reports on Disabled Veterans and Veterans of the Vietnam Era, and Other Eligible Veterans 52.222-41 Service Contract Act of 1965 52.225-13 Restrictions on Certain Foreign Purchases52.232-36 Payment by Third Party 52.222-42 Statement of Equivalent Rates for Federal Hires (May 1989) In compliance with the Service Contract Act of 1965, as amended, and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332. This statement is for Information Only: It is not a Wage Determination Employee Class Monetary Wage'Fringe Benefits Heavy Equipment Mechanic - WG10 $20.34 Automotive Electrician - WG9 $19.56 DFARS +1 (555) 000-0000 Offeror Representations and Certifications'Commercial items applies to this Acquisition +1 (555) 000-0000 Contract Terms and Conditions Required to Implement Statues or Executive orders Applicable to Defense Acquisitions of Commercial Items. The following additional clauses/provisions are applicable to this acquisition:FAR 52.203-3 Gratuities DFARS +1 (555) 000-0000 ALT I Buy American Act, Free Trade Agreements,Balance of Payments Program QUOTATION/CERTIFICATIONS: Contractor shall provide price quotations, certifications at FAR 52.212-3 (a copy of the Certifications can be provided to contractor by calling +1 (555) 000-0000) (or proof of Orca certification) and proof of Raymond certification via one of the following methods by March 29, 2007 at 3:00 PM EST: (1) email to: contact@example.gov(2) facsimile to: +1 (555) 000-0000 (ATTN: Roberta Witmer) or; (3) mail to: Defense Distribution Center, Acquisition Operations DDC-AB 2001 Mission Drive, Building 404 ATTN: Roberta Witmer New Cumberland, PA 17070-5000