J--NOTICE OF INTENT TO AWARD A SOLE SOURCE CONTRACT.

The Bureau of Indian Education, acting through the Indian Education Acquisition Office of the Department of the Interior, has issued a Notice of Intent to award a sole source Firm-Fixed Price contract to Trane USA, Inc., under FAR 12.102(a), to address an urgent need for troubleshooting and repair of a malfunctioning cooling unit at the Baca/Dlo’ Ay Azhi Community School in New Mexico. The requirement stems from the critical failure of the TRANE chiller system, which is essential for maintaining safe and habitable conditions during extreme heat, with completion of all repair work anticipated no later than June 30, 2026. No competitive solicitation was issued, as Trane is the only source capable of performing the specialized work due to its exclusive training, proprietary diagnostic tools, and manufacturer-specific expertise required to service the system, eliminating viable alternatives. The contract is classified under NAICS code 238220 for Heating, Air Conditioning, and Refrigeration Contractors, with no set-asides applied and no socioeconomic preferences considered. All work will be performed on-site at the school, focusing on immediate diagnosis, replacement of a broken radiator line, and restoration of partial functionality through Chiller #2, while awaiting replacement parts for Chiller #1. The contracting officer, Charmaine Williams-James, certified the sole source justification based on urgency and the uniqueness of the contractor’s capabilities, with support from the originating office. Though no detailed contract value, payment terms, invoicing method, or accounting data is provided, the contract type is firmly established as Firm-Fixed Price, and acceptance criteria are based on manufacturer standards and industry best practices verified on-site by the government. No formal evaluation factors, inspection checklists, packaging specifications, or options clauses are included, as the procurement is non-competitive and driven by immediate operational need. All communications must be directed to the designated point of contact via email, and no technical questions or proposals from other sources will be considered or accepted.