J -- OVERHAUL MOTOR SURF BOAT DAVIT ASSEMBLY USCGC HARRIET LANE (WMEC 903)

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a separate written solicitation will not be issued. The solicitation is issued as a Request for Quotations. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 01-25 effective 10/14/04. The requirement is being solicited as a 100% Small Business Set-aside using Simplified Acquisition Procedures per FAR Subpart 13. The NAICS Code 336611 with a Small Business Size Standard of 1000 employees. Solicitation number HSCG80-05-Q-3FA311 applies. A Firm Fixed Price Purchase Order for the base item is anticipated. Place of Performance: USCGC HARRIET LANE (WMEC 903), ISC PORTSMOUTH, 4000 Coast Guard Blvd, Portsmouth, VA 23703. The Period of Performance will be from the anticipated award date of 12/13/04 thru 1/28/05 (47 Days). Drawings are available upon request. For ship access, please contact LT LEE, work +1 (555) 000-0000. PRICING DATA: BASE ITEM CLIN 0001 - Overhaul and Weight Test Motor Surf Boat Davit Assembly 1 JOB @ $____________ OPTION A - Composite Labor Rate 50 hours @ $ __________ BASE B - GFP REPORT NSP OPTION C - Travel and Per Diem 1 JOB $ ____________ TOTAL PRICE: $ __________ Refer questions to Mia Robinson, Contract Specialist +1 (555) 000-0000 or Mildred Anderson, Contracting Officer +1 (555) 000-0000. Quotes must arrive no later than 2:00 p.m. (Eastern Time) November 12, 2004. Quotations may be sent via the US Postal Service or hand delivered to: Commanding Officer (vpl-1), USCG MLC Atlantic, ATTN: Mia Robinson, 300 E. Main Street, Suite 600, Norfolk, VA 23510. As per FAR 52.215-5 FACSIMILE PROPOSALS (OCT 1997), offerors may submit facsimile quotes as responses to this solicitation. Facsimile proposals are subject to the same rules as paper proposals. The telephone number for receiving facsimiles is: +1 (555) 000-0000 or +1 (555) 000-0000. Quotes to be submitted FOB Destination. Inspection and Acceptance is at destination. Vendors should include warranty terms and conditions and prompt payment discounts with their quotation. Evaluation and Award: Provision FAR 52.212-2 will not be used for this acquisition. The government intends to award a purchase order resulting from this solicitation to the responsible offeror whose quote conforming to the solicitation provides the best overall value. The following FAR provisions and clauses apply to this request for quotation and are incorporated by reference and/or full text as required: 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.dhs.gov/dhspublic. FAR 52.204-4 Printed or Copied Double-sided on Recycled Paper (AUG 2000) FAR 52.204-6 Data Universal Numbering System (DUNS) Number (JUN 1999) FAR 52.204-7 Central Contractor Registration (OCT 2003) FAR 52.211-15 Defense Priorities and Allocation System Rating (SEP 1990) FAR 52.212-3 Offeror Representations and Certifications - Commercial Items (May 2004) FAR 52.217-5 Evaluation of Options (JUL 1990) FAR 52.222-1 Notice to the Government of Labor Disputes (FEB 1997) FAR 52.223-3 Hazardous Material Identification and Material Safety Data (JAN 1997) Alt I (JULY 1997) FAR 52.245-4 Government-Furnished Property (Short Form) (JUN 2003) HSAR 3052.209-72 Disclosure of Conflicts of Interest (DEC 2003) HSAR 3052.217-90 Delivery and Shifting of Vessel (DEC 2003) HSAR 3052.217-91 Performance (DEC 2003) HSAR 3052.217-92 Inspection and Manner of Doing Work (DEC 2003) HSAR 3052.217-93 Subcontracts (DEC 2003) HSAR 3052.217-94 Lay Days (DEC 2003) HSAR 3052.217-95 Liability and Insurance (DEC 2003) HSAR 3052.217-96 Title (DEC 2003) HSAR 3052.217-97 Discharge of Liens (DEC 2003) HSAR 3052.217-98 Delays (DEC 2003) HSAR 3052.217-99 Department of Labor Safety and Health Regulations for Ship Repair (DEC 2003) HSAR 3052.217-100 Guarantee (DEC 2003) HSAR 3052.222-70 Strikes or Picketing Affecting Timely Completion of the Contract Work (DEC 2003) HSAR 3052.223-90 Accident and Fire Reporting (DEC 2003) HSAR 3052.242-71 HSAR 3052.242-72 Dissemination of Contract Information (DEC 2003)Contracting Officer's Technical Representative (DEC 2003) CONTRACTING OFFICER'S AUTHORITY No oral or written statement of any person other than the Contracting Officer will in any manner or degree modify or otherwise affect the terms of this contract. The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the Contracting Officer. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof. REQUIRED INSURANCE The Contractor shall, at its own expense, procure and maintain the following kinds of insurance with respect to performance under the contract. In accordance with HSAR 3052.217-95, Liability and Insurance (USCG) (DEC 2003), the Contractor shall furnish the Contracting Officer with proof of insurance for the duration of the contract, including: 1. Ship Repairer's Liability - $500,000 per occurrence. 2. Comprehensive General Liability - $500,000 per occurrence. 3. Full insurance coverage in accordance with the United State's Longshoremen's and Harbor Worker's Act. 4. Full insurance coverage in accordance with the State's Workmen's Compensation Law (or its equivalent) for all places of performance under this contract. CONTRACT DEFICIENCY REPORT The Contracting Officer or Contracting Officer Representative (COR) may issue a Contract Deficiency Report, Form MLCA(v)005-1. The Contractor shall respond in writing within 24 hours of receipt, unless otherwise approved the Contracting Officer, to the COR. The COR will comment on the contractor's response and will forward the Deficiency Report and comments to the Contracting Officer, with a copy to the contractor, MLC(vr), the NESU and Program Manager. The Contracting Officer will make the final response to the contractor in writing. It is the policy of the Coast Guard to issue solicitations and make contract awards in a fair and timely manner. To further this policy, the Commandant has created the position of Solicitation Ombudsman who is empowered to investigate issues raised by prospective offerors and resolve them, where possible, without expensive and time-consuming litigation. Potential quoters who believe that a Coast Guard solicitation is unfair or otherwise defective should first direct their concerns to the cognizant Contracting Officer. If the Contracting Officer is unable to satisfy the concerns, the quoter should then contact the Coast Guard Solicitation Ombudsman at the address below: Commandant (G-CPM-S/3) 2100 Second Street, SW Washington, D.C. 20593 Telephone +1 (555) 000-0000 FAX: +1 (555) 000-0000 Potential quoters should provide the following information to the Ombudsman in order to ensure a timely response: Solicitation number, Contracting Office, Contracting Officer, and solicitation closing date. Defense Priorities and Allocations System (DPAS) Rating: DO A3 USCGC HARRIET LANE (WMEC-903) 270 FOOT MEDIUM ENDURANCE CUTTER SPECIFICATIONS FOR DOCKSIDE REPAIRS 2004 Commander (v) Maintenance and Logistics Command, Atlantic 300 E. Main Street, Suite (600) Norfolk, VA 23510-9102 TABLE OF CONTENTS Work Item Title Page List of Sketches iii Revisions Record iv List of Applicable References v List of Government-furnished Property viii List of Critical Inspection Items ix General Requirements 1 1 Overhaul and Test Motor Surf Boat Davit Assembly 3 List of Sketches Work Item Sketch Number Page This section is not applicable to this package. Revisions Record This page is used to record specification revisions, which may have occurred subsequent to a Revision 0 (Rev-0) package. Information listed is intended to provide contractors and field unit personnel a means to ensure all the current specification revision pages are present when reviewing or utilizing this specification package. DATE REV.# CHANGES MADE AFFECTED PAGES NOTE: All work item numbers, page numbers, paragraph numbers, etc listed above for a given revision correspond to what they were in the previous revision. This revised specification is self-contained with all of the above listed changes incorporated. List of Applicable References The below-listed documents form a part of this specification to the extent specified herein. Approval/publication dates or revision dates/numbers are also identified, to ensure that same document versions are used at time of specification writing and during contract execution. Electronic copies of the 2004 Edition of MLCA Standard Specifications are available on the Internet and may accessed at the following Internet Uniform Resource Locator (URL) address: http://www.uscg.mil/mlclant/vdiv/specs/default.htm. Guidance for obtaining copies of all other documents referenced herein is provided in Section L (Instructions, Conditions and Notices to Bidders) of the contract solicitation. Order of precedence. In the event of conflicts between text of this specification and the applicable references specified herein, order of precedence shall be in accordance with MLCA Standard Specification 0000_STD, paragraph 3.2 (Order of precedence), unless otherwise specified by the Contracting Officer (KO). The Contractor shall immediately notify the KO in writing of any perceived conflicts contained herein. Nothing in these documents, however, supersedes applicable laws and regulations, unless a specific exemption has been obtained. FEDERAL AND MILITARY SPECIFICATIONS AND STANDARDS Federal Specification (Fed Spec) RR-S-550, Feb 1986, Socket, Wire Rope Federal Specification (Fed Spec) RR-W-410, Feb 2002, Wire Rope and Strand http://isddc.dot.gov/OLPFiles/USCG/010968.pdf MIL-PRF-17672, May 1995, Hydraulic Fluid, Petroleum, Inhibited MIL-PRF-18458, May 2003, Grease, Wire Rope-Exposed Gear OTHER GOVERNMENT DOCUMENTS, DRAWINGS, AND PUBLICATIONS DOCUMENTS Coast Guard Maintenance and Logistics Command Atlantic (MLCA), Standard Specification 0740_STD, 2004 Edition, Welding and Allied Processes Coast Guard Maintenance and Logistics Command Atlantic (MLCA), Standard Specification 3141_STD, 2004 Edition, Overhaul Electrical Rotating Machines DRAWINGS Coast Guard Drawing 901 WMEC 583-001, Rev D, Boat and Handling Crane Foundation and Installation A & D Coast Guard Drawing 901 WMEC 583-004, Rev F, Boat Davit Hydraulic System A & D Coast Guard Drawing 901 WMEC 583-010, Rev D, Boat Davit Hoist Winch A & D Coast Guard Drawing 901 WMEC 583-011, Rev E, Boat Davit Hydraulic Power Unit Installation & Arrangement Coast Guard Drawing 901 WMEC 583-013, Rev A, Boat Davit Outline and Assy. PUBLICATIONS Coast Guard Commandant Instruction (COMDTINST) M10360.3B, Nov 2003, Coatings and Color Manual Coast Guard Technical Publication (TP) 2722, Section A, Dec 1977, Technical Manual for Boat Davit System Consisting of Model 3414 BD Boat Davit Assembly and Model 3414 EW Boat Hoister Winch INDUSTRY STANDARDS American Society for Testing and Materials (ASTM) D4174, Reapproved 1999, Standard Practice for Cleaning, Flushing, and Purification of Petroleum Fluid Hydraulic Systems American Society for Testing and Materials (ASTM) E114, 2001, Standard Practice for Ultrasonic Pulse-Echo Straight-Beam Examination by the Contact Method American Society for Testing and Materials (ASTM) E1417, 1999, Standard Practice for Liquid Penetrant Examination American Society for Testing and Materials (ASTM) E1444, 2001, Standard Practice for Magnetic Particle Examination American Society for Testing and Materials (ASTM) E165, 2002, Standard Test Method for Liquid Penetrant Examination American Society for Testing and Materials (ASTM) E587, 2000, Standard Practice for Ultrasonic Angle-Beam Examination by the Contact Method American Society for Testing and Materials (ASTM) E709, 2001, Standard Guide for Magnetic Particle Examination International Standard Organization (ISO), 4406, 1999, Hydraulic Fluid Power - Fluids - Method for Coding Level of Contamination by Solid Particles List of Government-furnished Property The following is a list of property, which the Government will furnish. This list supersedes any other material obligations indicated or implied by referenced drawings. WORK ITEM MTI ITEM DESCRIPTION NSN/PN QTY ESTIMATED COST($/Unit) *Government-loaned property, which shall be returned to the vessel upon completion of the availability. **New or refurbished equipment that the Government may provide for installation in place of existing equipment. ***Government-furnished property, which is to be supplied by either the vessel, Electronic Systems Support Unit (ESU) or local Electronic Support Detachment (ESD). List of Critical Inspection Items The following is a list of work items which contain Critical Inspection reports which the Contractor must complete within the first 25% of the availability contract period (see Std Spec 0000_STD, paragraph 3.6.2 (Inspection report particulars)): Work Item Title This section is not applicable to this package. 00000N_FLT (25 Aug 2004) General Requirements 1. SCOPE 1.1 Scope. This item describes the general requirements to be followed by the Contractor while conducting this availability. 2. APPLICABLE DOCUMENTS Coast Guard Maintenance and Logistics Command Atlantic (MLCA), Standard Specification 0000_STD, 2004 Edition, General Requirements 3. REQUIREMENTS 3.1 General. The Contractor shall conform to all requirements specified in Std Spec 0000_STD and in this item, as applicable, during the performance of this availability. NOTICE! The requirements of paragraph 3.1 (General) apply not only to all work under the scope of this contract, whether explicitly stated in work items or not, but also to all other work subsequently authorized by changes, modifications, or extensions to the contract. 3.2 Contractor-provided fire extinguishers. The Contractor shall provide portable fire extinguishers. 4. QUALITY ASSURANCE No additional requirements. 5. NOTES This section is not applicable to this specification. 58311W_270 (01 Jul 2004) 270A (04 May 2004) WORK ITEM 1: Overhaul and Test Motor Surf Boat Davit Assembly 1. SCOPE 1.1 Scope. This work item describes the requirements for the Contractor to overhaul and weight-test the Motor Surf Boat (MSB) Davit, located on the Boat Deck, starboard side, 01 Deck. 2. APPLICABLE DOCUMENTS Federal Specification (Fed Spec) RR-W-410, Feb 2002, Wire Rope and Strand Federal Specification (Fed Spec) RR-S-550, Feb 1986, Socket, Wire Rope MIL-PRF-17672, May 1995, Hydraulic Fluid, Petroleum, Inhibited MIL-PRF-18458, May 2003, Grease, Wire Rope-Exposed Gear Coast Guard Maintenance and Logistics Command Atlantic (MLCA), Standard Specification 0740_STD, 2004 Edition, Welding and Allied Processes Coast Guard Maintenance and Logistics Command Atlantic (MLCA), Standard Specification 3141_STD, 2004 Edition, Overhaul Electrical Rotating Machines Coast Guard Commandant Instruction (COMDTINST) M10360.3B, Nov 2003, Coatings and Color Manual http://isddc.dot.gov/OLPFiles/USCG/010968.pdf Coast Guard Drawing 901 WMEC 583-001, Rev D, Boat and Handling Crane Foundation and Installation A & D Coast Guard Drawing 901 WMEC 583-004, Rev F, Boat Davit Hydraulic System A & D Coast Guard Drawing 901 WMEC 583-010, Rev D, Boat Davit Hoist Winch A & D Coast Guard Drawing 901 WMEC 583-011, Rev E, Boat Davit Hydraulic Power Unit Installation & Arrangement Coast Guard Drawing 901 WMEC 583-013, Rev A, Boat Davit Outline and Assy. Coast Guard Technical Publication (TP) 2722, Section A, Dec 1977, Technical Manual for Boat Davit System Consisting of Model 3414 BD Boat Davit Assembly and Model 3414 EW Boat Hoister Winch American Society for Testing and Materials (ASTM) D4174, Reapproved 1999, Standard Practice for Cleaning, Flushing, and Purification of Petroleum Fluid Hydraulic Systems American Society for Testing and Materials (ASTM) E114, 2001, Standard Practice for Ultrasonic Pulse-Echo Straight-Beam Examination by the Contact Method American Society for Testing and Materials (ASTM) E165, 2002, Standard Test Method for Liquid Penetrant Examination American Society for Testing and Materials (ASTM) E587, 2000, Standard Practice for Ultrasonic Angle-Beam Examination by the Contact Method American Society for Testing and Materials (ASTM) E709, 2001, Standard Guide for Magnetic Particle Examination American Society for Testing and Materials (ASTM) E1417, 1999, Standard Practice for Liquid Penetrant Examination American Society for Testing and Materials (ASTM) E1444, 2001, Standard Practice for Magnetic Particle Examination International Standard Organization (ISO), 4406, 1999, Hydraulic Fluid Power - Fluids - Method for Coding Level of Contamination by Solid Particles 3. REQUIREMENTS 3.1 General. 3.1.1 Pre-overhaul operational test. The contractor shall witness an operation test of the Motor Surf Boat (MSB) davit system by the vessel's crew, prior to commencement of work. 3.1.2 Interferences. The Contractor shall be aware that interferences in way of work include, but are not limited to the following: - AFFF system. - MSB. 3.1.3 Inspections. When specified herein, the Contractor shall perform the below inspections, as applicable. Document all inspection findings and submit a written report to the COR within 24 hours after completing each inspection. 3.1.3.1 Visual. Visually inspect designated surfaces for corrosion, deterioration, and cracking. 3.1.3.2 Non-destructive. Conduct nondestructive inspection (NDI), using either the ultrasonic (UT), magnetic particle (MT), or liquid penetrant (PT) inspection method. UT inspect in accordance with ASTM E114 and ASTM E587. MT inspect in accordance with ASTM E709 and ASTM E1444. PT inspect in accordance with ASTM E165 and ASTM E1417. 3.2 Hydraulic oil disposal. The Contractor shall drain all the hydraulic fluids from the hydraulic power-pack reservoir into a container; dispose of removed fluids in accordance with the applicable Federal, state, and local regulations. 3.3 System cleanliness maintenance. The Contractor shall maintain existing hydraulic system cleanliness; take all necessary precautions to prevent the introduction of contaminants into the hydraulic system. Whenever disconnecting or removing components from the hydraulic system, completely seal all openings to the rest of the system, immediately, using either caps (for externally threaded connection points), bolt-on blanks, or taped-on discs/covers (durable plastic or sheet-metal no less than 1/16-inch thick). NOTICE! Plastic bags may be used only when arrangement or configuration prevents the use of the other sealing methods specified above. 3.4 Overhaul requirements. The Contractor shall accomplish the following, using TP-2722, Coast Guard Drawings 901 WMEC 583-001, 901 WMEC 583-004, 901 WMEC 583-010, 901 WMEC 583-011, and 901 WMEC 583-013 as guidance, as applicable: 3.4.1 Davit assembly. Disassemble and visually inspect the davit arms, additions to arms, and tensioning arms. During davit reassembly, renew the cam lever locking assemblies for the forward and aft keel rest arms, and renew all bushings, bearings, and type 316 stainless steel pivot pins. 3.4.2 Wire rope falls and fittings. Un-reeve, remove, and dispose of the two existing 5/8" diameter galvanized steel wire rope falls in the winch barrels. 3.4.2.1 Measure the length of each rope fall, and submit a CFR, prior to disposal. 3.4.2.2 Furnish and install new 5/8" galvanized steel, 6x37, preformed, fiber core, IPS wire ropes complete with new fittings, conforming to Fed Spec RR-W-410. Pressure lubricate the new wire rope with a suitable lubricant conforming to MIL-PRF-18458. 3.4.3 Span wire and sockets. Renew the existing span wire and two sockets hung between the forward and aft davits with new 5/8", 6x19, IWPS span wire ropes and sockets conforming to Fed Spec RR-W-410 and Fed Spec RR-S-550, type A respectively. Cut and fit to match the existing span wire. 3.4.4 Weight handling components. Disassemble and clean all bushing pins, deck mounted pad eyes for the preventers, pivot mounting bases, cylinder mounting bases, keel support pedestal, overhauling link and other associated components. 3.4.4.1 Visually inspect all pad eyes. 3.4.4.2 Perform NDI of all disassembled ferrous components and welds. 3.4.5 Sheaves and housings. Remove, disassemble, and clean all sheaves, deck sheaves, and sheave housings. 3.4.5.1 Visually inspect the sheaves and housings. Examine the sheave grooves with suitable sheave gauge and compare to the requirements specified in Table 1.1. TABLE 1.1. SHEAVE GROOVE TOLERANCE NOMINAL ROPE DIAMETER (in.) GROOVE OVERSIZE (in.) Min. Max. 1/4 - 5/16 1/64 1/32 3/8 - 1/32 1/16 13/16 - 1-1/8 3/64 3/32 1-3/16 - 1-1/2 1/16 1/8 1-9/16 - 2-1/4 3/32 3/16 2-5/16 and up 1/8 1/4 3.4.5.2 Perform NDI of all sheaves. 3.4.5.3 Reassemble and reinstall all sheaves and housings with new bearings, bushings and pins. 3.4.6 Hydraulic cylinder assemblies. 3.4.6.1 Remove the two existing boat davit hydraulic cylinder assemblies to a suitable repair facility. 3.4.6.2 Disassemble, clean and inspect the hydraulic cylinders and ram assemblies. Remove all burrs, nicks and scratches with emery cloth. Renew all O-rings, gaskets, piston seals, wear rings, rod seals, and bearings in each cylinder and reassemble. Renew the glands. 3.4.7 Hoist winch. Disassemble, clean and visually inspect the gear trains, shafts, and bearings. Measure and record all backlash measurements and clearances. 3.4.7.1 Gear case assembly. 3.4.7.1.1 Drain and dispose all oil from the gear case in accordance with Federal, state and local regulations. Prior to disposal, visually inspect the oil for any presence of metal particles or water. After completion of work, refill the gear case with new manufacturer's recommended oil. 3.4.7.1.2 Disassemble, clean, and visually inspect the gear case and all internal components. Examine all gear teeth for excessive wear and burrs. Use emery cloth to remove any excessive burrs. 3.4.7.1.3 During inspection for wear, pay extra attention to the clutch shaft assembly, centrifugal brake assembly, brake shaft assembly, primary and idler gear assemblies. Measure and record all backlash measurements and clearances.