J036-- Dumbwaiter Repair York Blood Lab

(i) This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. (ii) This solicitation is issued as a request for quotations (RFQ) # 36C24925Q0099. (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-01 effective date 11/12/2024 Acq Policy Flash thru 24-08 and 52.212-5 FACs 2025-01 effective 11-12-2024. (iv) This procurement is a 100% Service Disabled Veteran Owned Small Business Set-Aside. The associated North American Industrial Classification System (NAICS) code for this requirement is NAICS Code 238290 Other Building Equipment Contractors ($22 Million) SBA Size Standard. Business size status shall be listed and verified with the US Small Business Administration's "Veteran Small Business Certification (VETCert)" at https://veterans.certify.sba.gov , at the time of quote submission and award. (v) This is a service contract to provide the removal of an existing, obsolete dumbwaiter and its associated components and furnish and install an upgraded dumbwaiter to be used by the Alvin C. York VA lab. Below is a template for pricing. Contractors may provide their own pricing document, but it must be broken down to allow for price reasonableness determination. (vi) The following solicitation provisions apply to this acquisition: 1. FAR 52.212-1, Instructions to Quoters Commercial Items (Addendum attached) 2. FAR 52.212-2, Evaluation-Simplified Acquisition Procedures 3. FAR 52.212-3, Offerors Representations and Certifications Commercial Items (www.sam.gov registration is required to be complete at time of submission of response) (vii) The following clauses are applicable to this acquisition: 1. FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services and any addenda to the clause. 2. FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services and regarding which, if any, of the additional FAR clauses cited in the clause are applicable to this acquisition. 3. 52.219-27 Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran-Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program. 4. 852.219-73 VA Notice of Total Set-Aside for Verified Service-Disabled Veteran-Owned Small Businesses. 5. 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction. (viii) Quotes are due January 6, 2025 by 12:00 PM CT. Quotes shall be submitted via email to: contact@example.gov . Quotes received after this date and time will be considered late in accordance with FAR Provision 52.212-1 and will not be evaluated unless the Contracting Officer determines the late quote will be accepted IAW FAR 52.212-1(f)(2)(i)(A-C). Instructions are listed on pages 7-10. Quoters shall review the below Statement of Work (SOW) and provide pricing using the following Price/Cost Schedule. PRICE/COST SCHEDULE ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 EACH $0.000000 $0.00 Dumbwaiter (Specifications in SOW) Contract Period: Base POP Begin: 01-11-2025 POP End: 06-11-2025 PRINCIPAL NAICS CODE: 238290 Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 Maintenance/Repair/Rebuild of Equipment-Special Industry Machinery 0002 1.0 JOB $0.000000 $0.00 Labor to Install Dumbwaiter Contract Period: Base POP Begin: 01-11-2025 POP End: 06-11-2025 PRINCIPAL NAICS CODE: 238290 Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 Maintenance/Repair/Rebuild of Equipment-Special Industry Machinery STATEMENT OF WORK (SOW) Building 117 Lab Dumbwaiter Replacement Alvin C. York VAMC PART I - GENERAL Introduction This requirement is for the contractor to supply the labor, materials, tools and supervisions to remove existing/obsolete dumbwaiter and its associated components and furnish/install a upgrade dumbwaiter according the specifications listed below for the Building 117 Dumbwaiter. located at ALVIN C YORK VETERANS AFFAIRS MED CT Tennessee Valley Healthcare System (TVHS), Alvin C. York Campus, 3400 Lebanon Pike, Murfreesboro, Tennessee, 37129. Background The EE#54206 Matot Relay logic serial #17269 MFG 6/1/1986 Dumbwaiter for the blood lab at building 117 is over 38 years old and is beginning to fail and has been deemed obsolete and an upgrade is required. Scope of work The Contractor is to provide all parts, materials, labor, transportation, tools, and supervision necessary to remove existing Dumbwaiter/components and replace/Upgrade the Dumbwaiter for the blood lab in building 117 of the TVHS, Alvin C. York VA Medical Center, 3400 Lebanon Pike, Murfreesboro Tennessee, 37129 The dumbwaiter specifications with this upgrade should include a capacity 300lbs, speed 24 FPM, chain drive gear motor, Electro-mechanical interlocks door locks, Automatic operation manual doors, Misc. Hardware (as needed), PLC, relay, Plug-n-play Field wiring. The electrical requirements for the dumb waiter shall be 120v, 60Hz, 20 Amp Circuit. For jurisdictions requiring hardwiring, the controller must be hardwired into appropriate disconnecting means. This tasking shall be completed to the manufacturers recommendations and perform all testing to ensure operational in compliance with: ASME A17.1 Safety Code for Elevators and Escalators, latest edition · ASME A17.2 Inspectors Manual for Elevators and Escalators, latest edition · ASME A17.3 Safety Code for Existing Elevators and Escalators, latest edition · ANSI/NPA 70 National Electric Code, latest edition · Manufacturer s requirements and specifications on inspection, maintenance and according to equipment manufactures. d. Scheduling Onsite work performed for this statement of work will be performed Monday through Friday during normal working hours of 7:30 am to 3:30pm. Any outages required for the safe repair of the equipment shall be scheduled with the Contracting Officers Representative (COR) and/or the Electrical Supervisor 3 working days in advance of the repair and will be scheduled during normal working hours. No contractor overtime hours will be required to accomplish this repair work. e. Warranty All contract work shall be warranted against defects in material, equipment and workmanship for a period of one (1) year from date of acceptance unless otherwise noted. Part II Requirements A. General Requirements Contractor shall coordinate all work through the VA COR. The Contractor shall identify which employees will be working under the awarded contract. Contractor personnel shall include employees, sub-contractors, subcontractor employees, suppliers and delivery personnel entering the Medical Center. This does not apply to suppliers and delivery personnel making deliveries to the VA warehouse dock only. Those employees shall bring photo ID to obtain a VA Contractor identification badge that shall be worn above the belt at all times while on Medical Center property. Contractor's employees shall return all I.D. badges to designated personnel at time designated in the task order. The Safety Manager is responsible for safety inspections of all contract operations. The Safety Manager will be identified to the contractor. All VA and OSHA safety regulations shall be observed during all work of this contract. The Contractor shall not allow smoking in any building. The Contractor shall ensure employees smoke only in designated outdoor areas. A. General Requirements The Contractor shall not park on grassy areas unless approved by the COR and the Contractor agrees to restore areas back to VA standards. Drivers should be particularly concerned with pedestrian traffic. Yield to pedestrians in crosswalks. Posted speed limits and all other traffic controls are to be observed by operators at all times. Seat belt use is mandatory on the VA grounds. There are no reserved parking spots for contractors at this VA hospital. Contractor may park at the overflow parking lot at the ball field. Parking areas for service vehicles (loading dock behind building 2) are not designated for contractors. They may park only long enough on site, to load and unload supplies. b. Completion Assure all material are removed from the VA site and disposed of in accordance with the appropriate codes and standards. All debris, dust, work materials, trash and equipment shall be cleared and cleaned from the work area and walkways. Request the final inspection from COR. The contractor awarded this contract must provide proof to the Contracting Officer of at least 5 years of experience in repair actions, testing, maintenance and installation in accordance with: ASME A17.1 Safety Code for Elevators and Escalators, latest edition ASME A17.2 Inspectors Manual for Elevators and Escalators, latest edition ASME A17.3 Safety Code for Existing Elevators and Escalators, latest edition ANSI/NPA 70 National Electric Code, latest edition Manufacturer s requirements and specifications on inspection, maintenance and according to equipment manufactures. ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR. The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far INSTRUCTIONS TO QUOTERS Submitting your quote: Submit your company s quote by email the address specified on page 1 of this Request for Quotes (RFQ) utilizing either PDF or Microsoft Word file formats (8 Megabyte File Size Limitation) and with Subject RFQ 36C24925Q0099 response . Vendors shall submit only one quote. If a concern submits more than one quote all quotes may be rejected from that concern. Quotes received that do not contain all of the following information being requested may be considered unacceptable. Submission deadline: Your quote must be received at the email address specified by the deadline specified on page 1. We will not consider any quote that we receive after the deadline unless we receive it before we issue an award and considering it will not delay the award. In case of an emergency that delays our operations and makes submission or receipt of your quote impossible, we will extend the deadline by one working day. All interested Parties are hereby advised that the Government shall not be responsible for late submissions, wi-fi/server interruptions related to the submission of a quote. It shall be the responsibility of each quoter to confirm receipt of quote with the Contracting Officer at the time of submission or prior to the close of the solicitation. Terms and content of your quote: Quotes must be based on the terms of this RFQ. We may reject any quote that is not based on these terms in every respect. Your quote must contain all of the information described below. Information to be submitted: The following information is required on your quote: 1. RFQ Number: 36C24925Q0099 2. CONTRACTOR ________________________________________ (Contractor s Name) 3. ADDRESS ________________________________________(Street-City-State-Zip) 4. POINT OF CONTACT ________________________________________ (Name/Title/Phone/Email) 5. SAM UEI NUMBER ________________________________________ 6. All quotes shall include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the RFQ are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the RFQ are acceptable to be included in the award document with the exception, deletion, or addition of the following:" 7. Provide a statement that your company s Offeror Representations and Certifications are complete in SAM.gov. 8. ACKNOWLEDGMENT OF AMENDMENTS: The quoter acknowledges receipt of amendments to the synopsis solicitation numbered and dated as follows: AMENDMENT NO DATE Add rows as needed. The above amendment section must be filled-out in the event that an Amendment(s) is sent to the quoter or posted to www.sam.gov and must be returned with the RFQ package. Failure to acknowledge amendment(s) may constitute the rejection of the quote. Award will be made to the quote determined to be the lowest price technically acceptable; all eligible quoters may submit quotes. All quoters must be registered in System for Award Management (SAM) at https://www.sam.gov at time quotes are due to be considered for an award of a federal contract. Registration must be complete and not missing any elements such as representations and certifications. To be eligible for this SDVOSB total set-aside your company s registrations shall include the appropriate NAICS code. The Network Contracting Office 9 intends to award a Firm Fixed Price contract for Dumbwaiter Replacement for Alvin C. York VAMC. The base Period of Performance (POP) is 01/11/2025 through 06/11/2025. All questions regarding this RFQ must be in writing and may be sent by e mail to contact@example.gov. VENDOR QUESTIONS: Questions must be received no later than 01/02/2025 @ 4:00pm CT. No further questions will be accepted after that date and time. ANSWERS TO VENDOR QUESTIONS: Answers to vendor questions will be addressed in an amendment to Contracting Opportunities no later than 01/03/2025 4:30pm CT. You are reminded that representatives from your company SHALL NOT contact any VA Medical Center personnel to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer by email. To be considered for this award the Contractor must provide the following: TECHNICAL Contractor to provide a detailed quote to achieve the Government s objectives identified within the Statement of Work. PAST PERFORMANCE Vendors submitting a quote shall be regularly established in the business of providing the services identified in the Statement of Work and who have experience with commercial contracts of similar demand or greater, with conditions and scope as required for this contract. Vendors submitting a quote shall provide three (3) identified references when submitting their quote. Emphasis will be on recent and relevant past performance. Recent is defined as work performed within the last 3 (three) years. Relevant is defines as work similar in scope of the work described in the Statement of Work. Contract: Start Date of Contract: End Date of Contract: Reference s Name and Phone Number: Type of work performed & product used: PRICE Offerors are requested to complete and return Price/Cost Schedule located on pages 7 through 12 of this RFQ. EVALUATION The Government will award a contract resulting from this solicitation to the quoter who has the Lowest Price Technically Acceptable (LPTA). The following factors shall be used to evaluate quotes: Price Technical Past performance Before making award, the Contracting Officer will determine whether the proposed price is fair and reasonable in accordance with FAR 13.106-3. Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful quote within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. Point of Contact: Rebecca Espinoza contact@example.gov