J039--Elevator Maintenence

5. PROJECT NUMBER (if applicable) CODE 7. ADMINISTERED BY 2. AMENDMENT/MODIFICATION NUMBER CODE 6. ISSUED BY 8. NAME AND ADDRESS OF CONTRACTOR 4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE 9A. AMENDMENT OF SOLICITATION NUMBER 9B. DATED PAGE OF PAGES 10A. MODIFICATION OF CONTRACT/ORDER NUMBER 10B. DATED BPA NO. 1. CONTRACT ID CODE FACILITY CODE CODE Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers E. IMPORTANT: is extended, (a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended. 12. ACCOUNTING AND APPROPRIATION DATA (REV. 11/2016) is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A. 15C. DATE SIGNED B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b). RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified. C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF: D. OTHER Contractor 16C. DATE SIGNED 14. DESCRIPTION OF AMENDMENT/MODIFICATION 16B. UNITED STATES OF AMERICA Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect. 15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER 15B. CONTRACTOR/OFFEROR STANDARD FORM 30 PREVIOUS EDITION NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.) (Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.) (If required) (SEE ITEM 11) (SEE ITEM 13) (X) CHECK ONE 13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14. 11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT (Signature of person authorized to sign) (Signature of Contracting Officer) 1 4 0002 Department of Veterans Affairs Overton Brooks VA Medical Center (90C) 510 East Stoner Avenue Shreveport LA 71101 Department of Veterans Affairs Overton Brooks VA Medical Center (90C) 510 East Stoner Avenue Shreveport LA 71101 To all Offerors/Bidders 36C25621Q0559 04-06-2021 X X X 1 10:00 AM, 04/12/2021 The purpose of this amendment is to post the Q&A's, Site Plans and Site Visit Sign-In Sheet. SEE CONTINUATION PAGES FOR DETAIL INFORMATION. Page 4 of 4 Questions and Answers Is this project sales tax exempt? If the project is sales tax exempt can the government provide a sales tax exemption certificate? Answer: A sales tax exemption certificate will be provided to awardee if required. Will the Government provide VA badges/PIV cards for contractors working on-site for this project? Answer: Yes, PIV badges for those expected who work at least 30 consecutive days. Otherwise, a visitor badge will be required each time as needed. If contractors are provided a VA badge/PIV card, will they be allowed to move throughout the facility without a VA escort? If not, what areas of the facility specifically require VA escorts to enter? Answer: Contractors issued a PIV badge will have access to the work areas only. Otherwise, all other areas will require an escort for access. Will the Government provide contractors with access to locked workspaces (such as mechanical rooms and plumbing closets) via badge/keycard access? Answer: Dependent on the space. Will the Government provide contractors with access to locked workspaces (such as electrical rooms and plumbing closets) via a master key? Answer: Plumbing closets are not in the scope of this project. Access to mechanical space, electrical room, and elevator equipment rooms will be given. No master key will be given. Can the VA describe all tasks that may be required for this project as it relates to infectious control? Answer: This is not a project. This is a service contract. The contractor shall adhere to all PPE protocols for the spaces requiring access. Examples of dressing out required will be required in Sterile processing, operating rooms and some patient rooms. The contractor shall ensure that all carts and materials maneuvered through the facility are kept clean and secured. What is the level of infectious disease control rating for this project at this facility? Answer: None Will the government accept the use of the industry leading Procore Project Management software as the primary submittal and data tracking tool for this project? The software is compatible with the VA s networks and is currently in use at many VA locations. Answer: Yes, as long as the contractor provided the VA with username/password access. Will the VA allow a single individual to act as the Quality Control Manager (QCM), Site Safety & Health Officer (SSHO), and on-site Superintendent (Super) for the prime contractor on this project? Answer: No. This is a service contract. A superintendent is not required nor desired for this contract. A site safety and health officer are not required. A quality control manager is required. Where will the designated parking area be for workers accessing the construction site? Answer: The Patient parking garage, beginning at Level 5, as space allows. Otherwise, street parking. Workers need to be COVID-19 screened each day before entry to the facility. Will the VA provide a location to store materials on-site prior to the start of work, and will this location be available for the full length of the project? Answer: There are no designated storage areas on the facility. The NAICS code provided in the solicitation is 811310, which represents this project as a service contract. Can the VA please confirm if the prime contractor s self-performance requirement is 50% as specified by 13 CFR 125.6 (Limitations on subcontracting requirements in the FAR). Answer: Amendment 0001 was posted 03/23/2021 on Contract Opportunities changing the NAICS Code to 238290. The prime contractor s self-performance requirement is 50% as specified by 13 CFR 125.6 (Limitations on subcontracting requirements in the FAR). Will this contract require a full-time employee on-site to provide service for elevators? Answer: Yes. Is the VA willing to provide a not to exceed budget for materials required to make repairs throughout the year of maintenance? Answer: The contractor shall provide all materials, etc. for items at or under $3500. Individual items over $3500 shall be submitted to the VA for approval prior to purchase. Modification to the contract or separate purchase order will be issued for these items. Will fire alarm and annual testing inspections be completed during normal working hours, or during off-hours? Answer: Off hours though opportunities may arise for work to occur during normal working hours. These hours are not inclusive of the overtime hours already allotted in the contact. This solicitation does not have a specific hour s requirement a contractor must be onsite each week. This contract includes performing maintenance on 42 elevators at the New Orleans VAMC, 35 of which are traction cars. Based on the number and type of elevators onsite in comparison to other VA contracts our team has nationwide. We believe this contract requires a full-time mechanic (40 hours a week) to ensure safe and efficient operation. Will the VA please consider including an hour s requirement for this amount in the solicitation? Answer: The contractor must provide a full-time mechanic (40 hours a week). This does not include emergency hours. Page 33 of the solicitation under technical quote requirements letter g. states: The Contractor shall be licensed by the State of Louisiana to provide the elevator maintenance and repair services specified in this contract. Please confirm Contractor s licenses can be provided after award of the contract. Answer: The contractor must provide proof of equivalent license prior to award. Licenses must demonstrate adherence to ASME requirements. Can the latest elevator inspection reports be provided for all elevators? Answer: The inspection report will be available to the awardee. The solicitation states the following: Contractor shall provide at the minimum examples of three (3) similar type and scale to this scope of work. Projects must be completed, and bidder must have acted as the prime contract holder. Experience of subcontractors do not apply. Will the VA accept past performance from subcontractors to meet this requirement? Answer: Yes Can a site plan with the locations of all the elevators be provided? Answer: See attached PDF file that includes the overall 1st floor plan and D Building Level 3 (elevators DS-11 and DS-12 only serve between floors 2 and 3). See attached document: OVERALL FIRST FLOOR. See attached document: DNT 3RD FLOOR. See attached document: Site Visit Sign in Sheet.